Apiay Base Operations Support Services

Form / Attachment / Pricing Sheet

This document is an "Oficio" request form for entry permits for American personnel (Military, Civilian & Contractors) at the Cambridge site in Apiay, Colombia. It is used to formally request access for individuals performing duties on board CACOM 2.

• Requestor Information: Fields for "From" and "To" (Cambridge Site Manager).
• Subject: Clearly states the purpose of the request (Apiay entry for American Personnel).
• Personnel Details: Columns for Rank/Title, UNIT, Full Name, Passport #, APACS #, APACS Approved Dates, Arrival Date, Departure Date, and Reason for Visit.
• Processing Time: A minimum of 20 working days is required for processing.
• Requirements: A clear and color scan of the member's passport is mandatory, with all information legible.
• Contact Information: Provided for the Cambridge Site Manager (for entry permits/oficios) and the Cambridge Logistics Manager.

While this is an administrative form, bidders involved in providing services or personnel at the CACOM 2 facility in Apiay, Colombia, need to be aware of this process. It highlights the requirement for obtaining entry permits and the associated lead time and documentation needed for personnel to access the site. Understanding this process is crucial for logistical planning and ensuring personnel can perform their duties without delay.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain contractor assistance with the administrative and operational functions required at Forward Operating Site (FOS) Apiay, Colombia.

The contractor shall provide non-personal services including repair and maintenance of facilities and equipment, grounds maintenance, housekeeping/janitorial services, administrative support, property accountability, cargo movement, and management of billeting facilities. This includes performing services at Luis Gomez Niño Air Base Apiay, Colombia.

• A Quality Control Plan (QCP) must be developed and implemented within 30 days of award.

• Operations Security (OPSEC) Standing Operating Procedure (SOP)/plan required within 90 days of award.

• Specific standards (STD), acceptable quality levels (AQL), and deliverables are detailed for each task area (e.g., maintenance, housekeeping, administrative support, property accountability, cargo movement, billeting oversight, fuel management, environmental services).

• Performance Requirements Summary (PRS) outlines key objectives, standards, and acceptable quality levels.

• Period of Performance: One (1) Base Period of 6 months and four (4) twelve (12) month option periods.

  • Base Full Performance: 30 July 2026 to 29 January 2027
  • Option Periods: 30 January 2027 through 29 January 2031

• Place of Performance: Cooperative Security Location (CSL) co-located on the Apiay Air Base, Villavicencio, Colombia.

• Contract Type: Firm-fixed price anticipated.

• Personnel: Key personnel include Site Manager/Alternate and Fuels Manager. Specific qualifications, including bilingual English/Spanish proficiency and secret security clearance, are required.

• Security: Personnel require security clearances, background checks, and must comply with FPCON levels. Escorts are required for access to U.S. facilities.

• Training: Mandatory training includes AT Level I, OPSEC, TARP, iWATCH, and SERE 100.1 for relevant personnel.

• Government Furnished Items: Facilities, utilities, and equipment will be provided by the Government.

• Contractor Furnished Items: Contractor shall provide all other necessary supplies, equipment, and services not provided by the Government.

• Reporting: Daily SITREPs, monthly invoices with supporting documentation, and various training/compliance certificates are required.