Apple iPhone units to the U.S. Embassy Abu Dhabi

Justification and Approval for Other Than Full and Open Competition

This document justifies the use of other than full and open competition for the acquisition of 29 iPhones and accessories for the Office of Defense Partnership (ODP) at Embassy Abu Dhabi. The estimated cost is $31,000.00.

• Procurement of 29 iPhones (iPhone17 Promax Silver and iPhone17 Black) and compatible accessories.

• Devices must run on the iOS operating system to ensure compatibility with existing Department of State infrastructure and security protocols, including ABM (Apple Business Manager) enrollment for Intune configuration.

• No other operating system meets the required security and integration standards.

• Devices must be readily available locally to meet the urgency of the requirement.

• Estimated cost: $31,000.00.

• The cost is determined to be fair and reasonable based on current market prices for Apple products and accessories.

• The justification cites 41 U.S.C. 3304(a)(1) - 6.302-1, stating that only one responsible source and no other supplies or services will satisfy agency requirements.

• Quotes from local authorized Apple dealers/resellers will be considered.

• The Justification and Approval for Other Than Full and Open Competition (JOFOC) may be published in SAM.gov (GPE) if required.

• This is a justification for other than full and open competition, not a set-aside.

• A market survey indicated that Apple products are predominantly supplied through authorized Apple resellers, with consistent pricing.

• There are no alternate sources for this requirement due to the iOS compatibility mandate.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) is for the supply and delivery of new, factory-sealed Apple iPhone units to the U.S. Embassy Abu Dhabi for the Office of Defense Partnership (ODP). The government intends to award a Purchase Order to the responsible bidder whose quotation is determined to be the Lowest Price Technically Acceptable (LPTA).

• Products:

  • 2 units of Apple iPhone 17 Pro Max, 256GB, Silver
  • 27 units of Apple iPhone 17 (Base), 256GB, Black

• Condition: New, factory-sealed, in original Apple packaging, sourced exclusively from Apple Authorized Resellers.

• Warranty: Standard Apple manufacturer warranty (minimum one year from date of purchase).

• Technical Compliance: Devices must run iOS, be capable of enrollment in the U.S. Department of State's Apple Business Manager (ABM) for Microsoft Intune MDM configuration, and comply with Department of State technical and security requirements.

• Prohibited Components: Devices and accessories shall not include Huawei, ZTE, Hytera, Hikvision, or Dahua components.

• Delivery: FOB Destination to U.S. Embassy Abu Dhabi within 14 calendar days after receipt of the Purchase Order.

• Documentation: Provide a digital list (Excel or PDF) of all device serial numbers and IMEIs at delivery.

• Contract Type: Purchase Order.

• Period of Performance: Delivery within 14 calendar days after receipt of Purchase Order. No option periods.

• Pricing: Quotes should include all labor, materials, shipping, handling, insurance, overhead, and profit. Prices can be quoted in AED or USD. Value Added Tax (VAT) will be priced as a separate line item.

• Submission Deadline: May 29, 2026, at 10:00 AM (UAE time).

• Submission Method: Electronically via email to AbuDhabiContracts@state.gov, copying BactadMA@state.gov. Subject line: "Quotation Enclosed – RFQ No. PR15871514". Only PDF attachments are accepted; each attachment must not exceed 10 MB.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Award will be made to the responsible bidder whose quotation conforms to the solicitation, meets minimum technical acceptability, and has the lowest evaluated price.

• Key Deadlines:

  • Quotation Due Date: May 29, 2026
  • Questions Due Date: May 08, 2026

• Bidders must meet basic standards for responsibility (FAR 9.104) and be registered and have an active account in the System for Award Management (SAM).

• Required Submissions: SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), Proof of SAM Registration, and Cybersecurity Supply Chain Risk Management (C-SCRM) Questionnaire and/or State Department Secure Software Development Attestation Form.

• ABM Enrollment: Devices shall NOT be enrolled in any ABM instance prior to delivery. The U.S. Embassy Abu Dhabi Diplomatic Technology Office will perform ABM enrollment.

• Advance Payment: Bids with advance payment terms will not be considered.

• Questions: Submit questions to AbuDhabiContracts@state.gov, copying BactadMA@state.gov by May 08, 2026.