Argon Piping Supply, Installation and Testing

Form / Attachment / Pricing Sheet

This document is a questionnaire designed to collect injury and illness data from subcontractors for the past three years. It is intended to help assess subcontractor safety performance and compliance.

• Company Information: Name, NAICS code, address, phone number, owner.
• Experience Modification Rate (EMR): Requires EMR for the past three consecutive years, with copies of NCCI Workers Compensation Experience Rating forms.
• Workers' Compensation Carrier Information: Name, policy number, address, phone number, and contact for insurance information.
• OSHA 300 Log Data: Requires specific injury and illness counts and rates for the past three years, including Total Recordable Cases (TRCR), Cases with Days Away/Restricted/Transferred (DART), and fatalities. Copies of OSHA 300A Form log summaries are required.
• Averaged Rates: Calculation of the three-year average for TRCR and DARTR.
• Safety Personnel: Name, phone number, years of service, and safety training/qualifications of the individual responsible for safety.
• Certification: A statement certifying the truthfulness of the provided information, requiring signature and printed name.

This form is crucial for bidders to complete accurately as it directly relates to their safety record and workers' compensation history. The data collected will likely be used to evaluate a subcontractor's safety performance and risk profile. Bidders must be prepared to provide detailed documentation, including NCCI and OSHA forms, to support their responses. The person responsible for safety should complete this form.

Form / Attachment / Pricing Sheet

This document, SECTION 010010 – GENERAL REQUIREMENTS, outlines project-specific requirements supplementary to the FFDG Subcontract General Provisions and General Terms and Conditions for Construction. It details the expected responsibilities of the subcontractor in planning, controlling, and delivering the project according to industry standards and regulatory requirements.

• Scope of Work: Requires the subcontractor to provide all labor, materials, equipment, and services to maintain work sites meeting ES&H requirements. It emphasizes anticipating and including incidental work not specifically expressed to ensure a complete and functional facility.
• Site Location: Project is located at Fermi National Accelerator Laboratory (Fermilab), including surface, shaft, and underground areas in Lead, South Dakota.
• Materials & Equipment: Generally, FFDG will not furnish materials. Some equipment may be provided as described in the statement of work.
• Services Provided by FFDG: Electrical power (120v, limited outlets; 480v upon request), but no drinking water or guaranteed toilet facilities. Subcontractor is responsible for utility locates.
• Site Access & Hauling: Restrictions on vehicle use, road access, and hauling procedures are detailed. Construction equipment and deliveries are restricted to the Ross Gate.
• Temporary Services: Subcontractor must furnish and pay for temporary services and facilities, including lighting, telephone/internet, fire protection, ventilation, and heating, subject to FFDG approval.
• Schedule & Milestones: Includes specific milestones from Notice to Proceed (NTP) to Final Acceptance, with requirements for weekly progress meetings and monthly schedule updates.
• Quality Control: Subcontractor is responsible for managing and documenting work compliance, including responding to Non-Compliance Notices and tracking deficiencies.
• Acceptance: Outlines processes for Authorization to Use and Possession (AUP), Final Punch List Inspection, and Final Acceptance, all contingent on documentation and completion of punch list items.

This document is crucial for bidders as it defines the overarching project requirements, scope of work, site conditions, logistical constraints, and administrative procedures. It details what is expected of the subcontractor regarding safety, quality, scheduling, site access, and provision of temporary services, directly impacting proposal preparation and project execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the supply, installation, and testing of a stainless-steel pipeline to transport approximately 40,000 metric tons of Argon from the surface to the Central Utility Cavern (CUC) at the 4850 Level of the Long Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US project, located at the Sanford Underground Research Facility (SURF) in Lead, South Dakota.

• Surface Construction: Installation of an 8" diameter Schedule 40 stainless steel pipe from the Argon Receiving Facility to the Ross Shaft, including trenching, burial, and connection into the Ross Headframe.

• Ross Shaft Construction: Installation of the Argon pipe within the Ross Shaft's Pipe Services compartment, transitioning from 8" to 6" diameter, and extending from the Ross Ramp to the 4850 Level. This involves coordinating with SDSTA operations and utilizing specific shaft compartments and conveyances.

• Underground Construction (4850L): Installation of the 6" diameter Schedule 10 stainless steel pipe from the Ross Shaft exit to the Central Utility Cavern (CUC), including designing and installing an anchoring and suspension system.

• Supply: Provision of all necessary materials, equipment, tools, and transportation.

• Testing & Inspection: Performance of all required inspections and testing, including welding inspections and leak testing.

• Adherence to all applicable federal regulations (e.g., 10 CFR Part 851, 29 CFR Part 1910).

• Development and approval of a Site-Specific Environment, Safety, and Health (ES&H) Plan and a Quality Assurance/Quality Control (QA/QC) Plan.

• Submission of daily reports, a project schedule (updated monthly and weekly), and documentation of leak testing and weld inspections.

• Use of "Procore" software for all submittals, RFIs, and correspondence.

• Place: Sanford Underground Research Facility (SURF) in Lead, SD.

• Performance Period: Construction to begin in May 2027, with exact dates to be determined post-award.

• Site Access & Coordination: Work must be coordinated with SURF operations, including shaft schedules and potential material delivery delays. Noise and light pollution restrictions apply to surface construction.

• Safety: Strict adherence to site safety protocols, including Job Hazard Analyses (JHAs), Standard Operating Procedures (SOPs), and required FermiForward training (e.g., SURF site orientations, practical factors).

• Quality: Maintenance of an adequate inspection system and provision of complete inspection records.

• Training: Subcontractor personnel must complete specified FermiForward training and any additional required by federal/state regulations. Costs for training must be included in proposals.

• Deliverables: Site-Specific ES&H Plan, QA/QC Plan, Project Schedule, Argon Pipe Supply and Installation, Leak Testing and Weld Inspection Documentation.

• **Bidders are required to attend a pre-bid site visit/job walk.

Solicitation / RFP / RFQ

This Request for Proposals (RFP) is for the Argon Piping, Supply, Installation, and Testing for the Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment. The subcontract will be issued under Prime Contract No. 89243024CSC000002 between the U.S. Department of Energy and Fermi Forward Discovery Group LLC (FFDG).

• Supply, installation, and testing of Argon Piping for the LBNF facility in Lead, South Dakota.

• Specific installation tasks include work from the Argon Receiving Facility to the Ramp, from the Ramp to the 4850L, and at the 4850L.

• Performance standards require work to be performed in a workmanlike manner by qualified personnel.

• Technical reports may be required.

• Subcontractor is responsible for employee conduct and competency.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Completion of construction within 250 calendar days from the date of award. Specific timelines for ordering piping, installation (surface, shaft, underground), and testing are provided.

• FFDG desires faster performance, especially in the shaft.

• Inquiries Deadline: July 3, 2026, 5:00 p.m. Mountain Time.

• Proposal Submission Deadline: July 27, 2026, 5:00 p.m. Mountain Time, via email to jking@fnal.gov.

• Proposal Format: Two separate PDF volumes (Technical Proposal and Price/Contractual Proposal).

• Evaluation: Proposals will be evaluated based on Past Experience and Past Performance, Technical Merit of the Offeror's Approach, and ES&H Corporate Program and Quality Assurance Corporate Program. Award will be made to the responsible Offeror whose proposal represents the best value.

• Acceptance Period: Minimum of 180 calendar days required.

• Pre-Proposal Meeting & Site Visit: June 23, 2026, in Lead, SD. RSVP required by June 15, 2026.

• Small Business Subcontracting Plan requirements apply (Attachment J-9), unless awarded to a small business.

• Offerors must be deemed responsible.

• The RFP includes a model subcontract (Sections A-J) and RFP sections (K-M).

• Key contacts: Jerry King (Procurement Specialist) and Matt Heck (Technical Representative).

• Shipping address: Ross Headframe, 100 Ross Rd., Lead, SD 57754.

• Insurance and warranty requirements are detailed in Attachment J-1.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) from Fermi Forward Discovery Group LLC (FFDG) is for the Long-Baseline Neutrino Facility Deep Underground Neutrino Experiment (LBNF/DUNE-US) Argon Piping – Supply, Installation and Testing Project. The work involves supplying, installing, and testing argon piping from the Ross Shaft Argon Receiving station to the Central Utility Cavern (CUC) in Lead, South Dakota.

• Supply, installation, and testing of argon piping.

• Compliance with Mandatory Requirements identified in the RFP.

• Submission of specific forms including PUR-466 Proposal Certifications, SARC Subcontractor Annual Representations and Certifications, Subcontractor Injury and Illness Data Questionnaire (with OSHA 300A logs and EMR documents), Organizational Conflicts of Interest Form (FL-11 & FL-57B), Small Business Subcontracting Plan (if applicable), and Price Proposal Sheet.

• Submission of Quality Assurance Program and Corporate Environment Health and Safety Plan.

• The project is expected to be awarded by October 10, 2026, with an anticipated completion date of September 22, 2027.

• The resulting subcontract will be a Firm-Fixed-Price (FFP) basis.

• Proposals shall be valid for 180 days from the proposal's due date.

• FFDG's obligation is contingent upon the availability of appropriated funds.

• Proposal Due Date: July 27, 2026, by 5:00 PM Mountain Time.

• Submission Method: Electronically to Jerry King (jking@fnal.gov).

• Evaluation: Lowest-Price Technically Acceptable (LPTA) approach. Proposals must meet Mandatory Requirements to be considered. Proposals that meet mandatory requirements will be further evaluated based on Technical Evaluation criteria.

• Pre-Proposal Meeting: Mandatory Virtual Pre-Proposal Meeting on Tuesday, June 23, 2026, 9:00-10:30 AM MST via Zoom. Offerors must RSVP by Monday, June 15, 2026, 5:00 PM Mountain Time.

• Small businesses are exempt from the Small Business Subcontracting Plan requirement.

• FFDG reserves the right to extend the due date, accept late proposals, reject any or all proposals, waive irregularities, or cancel the RFP.

• No reimbursement for preparation or participation costs.

• Award will be a Subcontract under FFDG’s Prime Contract with the U.S. Department of Energy (DOE).

Form / Attachment / Pricing Sheet

This document is an Organizational Conflict of Interest (OCI) Certification & Assessment form (FL-11, Revision 1) required for awards anticipated to exceed the simplified acquisition threshold, specifically for work performed in support of advisory and assistance services. It requires offerors to represent or disclose any potential conflicts of interest related to their past, present, or planned interests or activities that could impact their ability to provide impartial, technically sound assistance or advice, or grant an unfair competitive advantage.

• OCI Representation Statement: For offerors with no perceived OCI.
• OCI Disclosure Statement: For offerors with identified possible OCI, requiring detailed disclosure of organizational, contractual, financial, or other relationships.
• Sub-Subcontractor/Consultant OCI: Section to address OCI for any subcontractors or consultants involved.
• Fermilab OCI Finding: Section for internal Fermilab review and determination of OCI status (no conflict, conflict avoided, conflict not avoided, or award recommended despite conflict).
• General Instructions: Defines Advisory and Assistance Services and outlines the requirements for using the form.
• Revision Table: Details changes made in Revision 1, including combining previous forms and enabling electronic completion.

Offerors must complete and submit this form as part of their proposal. Failure to properly address OCI requirements could impact their eligibility for award. The form requires careful consideration of existing relationships and activities to ensure compliance with conflict of interest regulations.

Other / Unclassified

This document, titled "ORGANIZATIONAL CONFLICTS OF INTEREST (Rev. 1/07)", outlines the purpose, scope, and restrictions related to organizational conflicts of interest for subcontractors. It details:

• Purpose: To ensure subcontractors are not biased and do not gain an unfair competitive advantage due to their interests related to the work.
• Scope: Applies to subcontractors, sub-subcontractors, and affiliates in various capacities.
• Use of Subcontractor's Work Product: Restrictions on participating in future subcontracts that stem from current work, or performing advisory services on their own products/services, without approval. It also addresses ineligibility to perform work based on self-prepared SOWs/specifications.
• Access to and Use of Information: Prohibits the use of non-public information obtained during the subcontract for private purposes or to compete for future work for a specified period after the subcontract ends or the information is released.
• Disclosure After Award: Requires subcontractors to disclose any changes that might create or affect an organizational conflict of interest.
• Remedies: Outlines consequences for breaches, including termination for default, disqualification, and other legal remedies.
• Waiver: Procedures for requesting waivers.
• Sub-subcontracts: Requirements for including similar clauses in sub-subcontracts and obtaining disclosures.

This document is crucial for potential bidders as it establishes the rules and restrictions regarding organizational conflicts of interest. Bidders must understand these requirements to ensure compliance, particularly concerning the use of proprietary information and participation in future related procurements. Failure to comply can lead to termination or disqualification.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required by Fermi Forward Discovery Group, LLC for subcontractors. It collects essential business and compliance information from potential subcontractors.

• Offeror Information: Basic company details including name, address, contact information, EIN/TIN, DUNS number, and SAM.gov registration status.
• Entity Structure: Details on ownership (U.S. Owned, Foreign Owned) and operational structure (Corporation, LLC, Partnership, etc.).
• Business Size and Diversity: Classifications as Large Business, Small Business, or Foreign Business, with options to self-certify for various small business categories (e.g., Small Disadvantaged, Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Disclosure requirements for the top five executives' compensation if specific federal funding thresholds are met.
• Offeror Responsibility: Certifications regarding accounting systems, financial resources, performance records, integrity, and compliance with laws related to trafficking of persons and forced labor.
• Employment Eligibility Verification: Requirements related to E-Verify.
• Export/Import Control: Agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Representations regarding Equal Opportunity (EEO-1 submission), Affirmative Action programs, and limitations on pass-through charges for subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge compliance with government contracting and subcontracting programs.

This form is critical for any entity seeking to subcontract with Fermi Forward Discovery Group, LLC. Bidders must accurately complete and submit this SARC to demonstrate their eligibility, compliance, and business qualifications. Failure to complete this form correctly may impact their ability to be considered for an award.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications required from offerors for a potential subcontract. It details specific clauses and representations that bidders must acknowledge and certify to, relating to export/import control, Buy American Act compliance, price determination, lobbying activities, responsibility matters, employment reports, anti-kickback procedures, combatting trafficking in persons, and patent rights.

• Certifications #1 (Required for all proposals ≥ $10,000): Covers export/import control, Buy American Act (including definitions and requirements for construction materials), rights to proposal data, and patent rights.
• Certifications #2 (Required for all proposals ≥ $150,000): Includes certificate of independent price determination.
• Certifications #3 (Required for all proposals ≥ $550,000): Addresses combatting trafficking in persons and employment reports on veterans.
• Buy American Certificate: Requires offerors to certify the origin of end products and consider components of unknown origin.
• Revision Table: Details changes made to the document, including name changes and updates to clauses.

This document is critical for bidders to understand and complete accurately. Failure to provide the required certifications or providing erroneous information could impact the evaluation of their proposal and their responsibility determination. Bidders must carefully review each section to ensure compliance with all applicable clauses and represent their company's status correctly. Specific attention should be paid to the Buy American Act provisions, especially for construction materials, and the requirements for data rights and patent rights, as these can significantly affect subcontract terms.

Form / Attachment / Pricing Sheet

This document is a price sheet for the Argon Piping (Supply, Construction, and Testing) opportunity (RFP 73573-JK). It requires bidders to provide fully burdened hourly rates for various labor categories and to list any other direct costs (ODCs) with their associated unit of measure and rates for potential subcontract change order work.

• Labor Categories: Includes Laborer, Electrician, Iron Worker, and Operator.
• Hourly Burdened Rates: Bidders must provide these rates.
• Hourly Burdened Overtime Rates: Bidders must provide these rates.
• Burdened Rate Inclusion: Rates must include overhead, profit, fringe, and G&A.
• Other Direct Costs (ODCs): Bidders must list any ODCs, their description, cost, and unit of measure, including rates for potential subcontract change order work.

This document is critical for bidders to understand the pricing structure required for their proposals. It outlines the specific labor categories for which burdened hourly rates (including overtime) must be submitted. Additionally, it mandates the identification and pricing of any other direct costs that may arise, particularly in the context of subcontract change orders. Accurate completion of this price sheet is essential for proposal evaluation.

Other / Unclassified

This document is a General Decision Number (GDN) for building construction projects in Lawrence County, South Dakota. It supersedes a previous GDN and specifies prevailing wage rates and fringe benefits for various construction trades, including Asbestos Workers, Bricklayers, Elevator Mechanics, Power Equipment Operators, Ironworkers, Cement Masons, Plumbers, Sprinkler Fitters, Sheet Metal Workers, Acoustical Ceiling Mechanics, Carpenters, Electricians, Laborers, Operators (Backhoe/Excavator/Skid Steer), Painters, and Roofers.

It also includes important notes regarding Executive Order (EO) 13706 (Paid Sick Leave for Federal Contractors) and EO 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their applicability and requirements. The document further details the wage determination appeals process.

This document is crucial for bidders on federal construction projects in Lawrence County, South Dakota, as it establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Compliance with these wage determinations is a mandatory requirement for federal construction contracts subject to the Davis-Bacon Act. Bidders must factor these wage rates into their cost proposals to ensure compliance and accurate bidding.

Form / Attachment / Pricing Sheet

This document, "J-9 FL-55 Small Business Subcontracting Plan (Rev. 6-23)", outlines the requirements and definitions related to subcontracting plans for small businesses. It serves as a critical attachment for any solicitation or contract that requires a subcontracting plan.

• Definitions: Provides definitions for terms such as Alaska Native Corporation (ANC), Commercial Item, Commercial Plan, Indian Tribe, Individual Contract Plan, Master Plan, and Sub-subcontract.
• Subcontracting Plan Requirements: Details the mandatory elements of a subcontracting plan, including goals for various small business categories (small business, veteran-owned, service-disabled veteran-owned, HUBZone, small disadvantaged, women-owned), methods for developing these goals, identification of potential sources, and reporting requirements.
• Reporting: Specifies the use of the Electronic Subcontracting Reporting System (eSRS) for submitting Individual Subcontract Reports (ISRs) and Summary Subcontract Reports (SSRs).
• Functions: Outlines the functions the Subcontractor must perform to implement the plan, such as assisting small businesses in competing for subcontracts, considering their potential in make-or-buy decisions, and counseling them on opportunities.
• Master Plans and Commercial Plans: Addresses the use of master plans and commercial plans as alternatives or supplements to individual contract plans.

Bidders must review this document to understand the subcontracting requirements if they intend to propose a subcontracting plan. It details the specific goals, reporting obligations, and administrative requirements that will be part of the resulting contract. Failure to submit and negotiate an acceptable subcontracting plan can make a Subcontract-offeror ineligible for award.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Quality Requirements for Subcontractors on the LBNF Project, aiming to ensure a high-quality project delivered on time and in accordance with contract specifications.

• Establishes a Construction Quality Management Program (CQM Program) composed of Subcontractor's Quality Control Programs and the LBNF QA Plan.

• Details the Subcontractor's Quality Control (QC) Program, which includes a QC Organization, a documented QC Plan, meetings, submittal procedures, testing, and inspections.

• Outlines requirements for the Subcontractor's QC Plan, including its content (e.g., Table of Contents, Organization Chart, Duties, Submittal Procedures, Testing Plan, Rework Procedure, Documentation procedures, Definable Features of Work, Three Phases of Control, Completion Inspections) and submission timeline.

• Specifies the approval process for the QC Plan, generally requiring approval before construction begins, with limited exceptions.

• Defines the Quality Control Organization roles, including QC Manager, Submittal Reviewer(s), QC Specialist(s), and Manufacturer or Factory Representative.

• Details the responsibilities of the QC Manager, including implementing the QC System, managing inspections, coordinating testing, and overseeing submittals.

• Describes the "Three Phases of Control" process (Preparatory, Initial, and Follow-up) as the backbone of the QC Program, applying to both on-site and off-site work.

• Outlines specific functions and meetings required for each phase of control for each Definable Feature of Work (DFOW).

• Mandates Subcontractor documentation, including daily Production and Quality Control Reports, submittal status logs, and testing plans.

• Requires the maintenance of As-Built Drawings and a list of items requiring rework.

• Addresses non-compliance, emphasizing prevention and the process for identification, documentation, and correction.

• Subcontractors must maintain an adequate inspection system and perform inspections to ensure work conforms to contract requirements.

• Subcontractors must maintain complete inspection records and make them available for review.

• Subcontractors are responsible for the quality of work and are subject to removal for noncompliance.

• QC Manager must ensure all items on pre-final and final inspection punch lists are corrected.

• Not explicitly defined in this document, but applies to the LBNF Project.

• Subcontractors must use accredited independent construction-materials testing laboratories.

• Testing laboratories must provide proof of accreditation.

• Test results must cite applicable contract requirements and analytical procedures.

• QC Reports must include a specific certification statement.

• Subcontractors must notify LBNF FS/NS CF-PM prior to the start of preparatory and initial phases for off-site work.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Environment, Safety, and Health (ES&H) requirements for subcontractors performing work at the Fermi Forward Discovery Group (FFDG) sites in South Dakota. The primary objective is to protect employees, subcontractors, the public, and the environment from the detrimental effects of construction, restoration, and maintenance activities.

The document details comprehensive ES&H requirements that subcontractors must adhere to. This includes:

• Compliance with applicable federal, state, and local regulations, as well as specific DOE orders and standards.
• Development and implementation of a Subcontractor ES&H Program.
• Requirements for pre-award and post-award submittals, including safety certifications, questionnaires, and site-specific plans.
• Detailed procedures for various work activities, including excavation, confined space entry, hot work, electrical work, and working at heights.
• Specific guidance on hazard communication, waste disposal, recycling, and environmental protection.
• Requirements for personal protective equipment (PPE), training, and medical surveillance.
• Procedures for incident reporting, investigation, and emergency response.

Subcontractors are required to maintain a strong safety record, with specific metrics mentioned for Experience Modification Rating (EMR) and OSHA 300 logs. Compliance with all stated ES&H requirements, regulations, and site-specific plans is expected. Failure to comply may result in civil penalties or subcontract fee reductions.

The requirements apply to all work performed at FFDG sites in South Dakota, including Fermilab and DOE Leased Space.

• Subcontractors must develop and implement a comprehensive ES&H program.
• All personnel must receive appropriate training, including OSHA 30-hour construction safety for Field Superintendents and specific training for high-hazard activities.
• A "Safety Pause" or "Stop Work Authority" must be implemented for unsafe conditions.
• Strict adherence to Lockout/Tagout (LOTO) procedures is mandatory.
• Specific requirements for managing hazardous materials, including silica, are detailed.
• Subcontractors must provide and maintain appropriate PPE for all personnel.
• A Site-Specific ES&H Plan and Hazard Analyses (HA) are required for all work activities.
• Compliance with 10 CFR Part 851 (Worker Safety and Health Program) and 10 CFR Part 835 (Occupational Radiation Protection) is mandatory.

Other / Unclassified

This document, titled "J-4 SDSTA Risk Transfer Protocol Manual Final July 12 2024.pdf," outlines the risk management protocols for contractors and project participants working with the South Dakota Science and Technology Authority (SDSTA). It details procedures for contractual risk transfer, establishes a written risk management plan, and ensures compliance with insurance requirements.

This document is crucial for potential bidders as it defines the comprehensive insurance and risk management requirements that will be incorporated into contracts. Key aspects include:

• Risk Categorization: Contractors and Project Participants will be categorized into four risk levels (Negligible, Low, Intermediate, Other Risk) based on their activities.
• Insurance Requirements: Specific insurance coverages and limits are mandated for each risk category, including Commercial General Liability, Business Automobile Liability, Workers' Compensation, Professional Liability, Builders Risk, Cargo Insurance, Installation Floater, Pollution Liability, and Aviation/Drone Liability.
• Contractual Provisions: Requirements for indemnification, acknowledgment of risk, and release agreements are detailed, particularly for work involving the Underground Property.
• Waivers and Self-Insurance: Provisions for waiving or modifying insurance requirements and accepting self-insurance are outlined.
• Evidence of Compliance: Procedures for providing and reviewing certificates of insurance and other evidence of compliance are specified.

Bidders must carefully review these protocols to understand the insurance and risk management obligations they will be expected to meet if awarded a contract.

Form / Attachment / Pricing Sheet

This document outlines the specific insurance requirements for subcontractors performing work at the Sanford Underground Research Facility (SURF) under Risk Category 3. It details the types of insurance, minimum coverage limits, and other conditions that subcontractors must adhere to.

• General Liability: Each Occurrence and General Aggregate limits specified.
• Automobile Liability: Combined Single Limit and Aggregate requirements.
• Excess Liability: Per Occurrence and Aggregate limits.
• Workers' Compensation & Employer's Liability: Statutory limits for WC and specified limits for EL.
• Contractor's Pollution Liability: Per Claim and Annual Aggregate limits, with specific conditions for construction contracts and equipment installation.
• Contractor's Professional Liability: Per Claim and Annual Aggregate limits, applicable to design/build or delegated design contracts.
• Professional Liability/Errors & Omissions: Per Claim and Annual Aggregate limits, based on subcontract price.
• Supplemental Coverages: Requirements for Aircraft Liability, Builder's Risk, Cargo Insurance, and Installation Floaters.
• Commercial General Liability Exclusions: Specific exclusions that are not allowed.
• Additional Insureds: A comprehensive list of entities to be named as additional insureds.
• Waiver of Subrogation: Required for various policies.
• Evidence of Insurance: Procedures for providing certificates and policy copies.
• Notice of Cancellation: Requirements for prior written notice.
• Sub-Subcontractor Requirements: Insurance mandates that flow down to sub-subcontractors.
• Indemnification: Subcontractor's responsibility for FFDG's losses due to non-compliance.

This document is critical for any potential subcontractor. It clearly defines the mandatory insurance coverage and associated costs that must be in place to be eligible for and to perform work under this opportunity. Bidders must review these requirements carefully to ensure they can meet them, as failure to comply can lead to indemnification claims.

Form / Attachment / Pricing Sheet

This document, "FFDG GENERAL TERMS AND CONDITIONS FOR CONSTRUCTION PERFORMED AT SURF (08/2025)", outlines the standard terms and conditions that will govern construction subcontracts. It serves as a foundational document for any construction work performed under FFDG's prime contract at the Sanford Underground Research Facility (SURF).

This document details various clauses and provisions, including:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and time of the essence.
• Payment: Procedures for progress payments, retainage, and final payment.
• Superintendence: Requirements for on-site supervision.
• Licenses and Permits: Subcontractor's responsibility for obtaining and maintaining necessary licenses and permits.
• Changes and Modifications: Procedures for change orders and modification proposals.
• Indemnification and Liabilities: Provisions for holding FFDG and related entities harmless.
• Assumption of Risk: Subcontractor's responsibility for work and materials until final acceptance.
• Warranty: Subcontractor's warranty for work performed.
• Termination and Non-Waiver of Defaults: Conditions for contract termination and non-waiver of defaults.
• Laws and Regulations: Compliance with applicable federal, state, and local laws.
• Disputes: Procedures for resolving disputes, including negotiation, mediation, and arbitration.
• Site and Facilities Access: Requirements for accessing SURF and Fermilab sites, including risk acknowledgments and releases.
• Environment, Safety & Health (ES&H): Subcontractor's responsibility for protecting health and safety.
• Stop-Work and Suspension of Work Orders: Procedures for stop-work orders and suspensions.
• Insurance and Bonds: Requirements for performance and payment bonds.
• Davis-Bacon Act and Construction Wages: Compliance with wage and labor standards.
• Special Government Flow Down Provisions: Incorporation of various FAR and DEAR clauses.

This document is critical for any bidder involved in construction at SURF. It establishes the legal and contractual framework for the subcontract, detailing the rights, responsibilities, and obligations of both FFDG and the subcontractor. Bidders must carefully review these terms to understand requirements related to payment, safety, insurance, dispute resolution, site access, and compliance with laws and regulations. Understanding these conditions is essential for accurately estimating costs, assessing risks, and preparing a compliant proposal.