ARMED FORCES CAREER CENTER

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the US Army Corps of Engineers (USACE) for a fully-serviced lease. The government is seeking approximately 831 Gross Square Feet (GSF) with a minimum of 696 Net Square Feet (NSF) of space in the Waukegan, IL/North Chicago Great Lakes area.

• Space Size: Approximately 831 GSF / 696 NSF.

• Lease Term: Up to 5 years with termination rights.

• Minimum Requirements:

  • 24-hour unrestricted access.
  • Availability of communications infrastructure (DSL, T1, satellite).
  • Direct access to a secondary exterior exit door, or installation of one prior to occupancy.
  • 24-hour lighted parking for 3 Government vehicles and adequate parking for privately owned vehicles onsite or within a 4-block radius.

• Delineated Area: Bounded by Sunset Ave./Gold Rd. (North), E. Townline Rd./Kennedy Rd. (South), Sheridan Rd./N. McKinley Rd./S. Western Ave. (East), and Interstate 94 (West).

• Environmental Considerations: Space should have no known hazardous conditions. Offerors must provide information on previous building use and any known hazardous conditions or environmental releases. A Phase I Environmental Site Assessment (ESA) may be required. Compliance with NEPA and historic preservation requirements is necessary.

• Asbestos: Preference for space with no asbestos-containing materials (ACM) or ACM in a stable, solid matrix. Abatement may be required if ACM is present.

• Lease Term: Up to 5 years.

• Type: Fully serviced, turnkey lease. Rent covers all Lessor costs, including operating costs, real estate taxes, and insurance.

• Offers Due: March 6, 2026, by 5:30 PM EDT.

• Submission Method: Via email to casey.m.murphy@usace.army.mil or by US Mail/express delivery to the specified address in Louisville, KY.

• Evaluation: Award will be made to the responsible Offeror whose proposal represents the best value, considering a combination of Technical Factors and Price, which are approximately equal in importance. Technical factors include location, neighborhood, accessibility, building appearance, adjacent businesses, signage, floor plan efficiency, and high-speed internet availability.

• Award: The Government intends to award a lease without discussions, but reserves the right to conduct them. The Government may reject any or all proposals.

• The lease must score as an operating lease under OMB Circular A-11.

• Offerors must provide evidence of ownership or control of the property.

• The RLP package includes several documents: Lease form (L100), General Clauses (3517B), Proposal to Lease Space (Form 1364), Construction and Security Specifications, Janitorial Specifications, etc.

• Offerors are advised that doing business with the Government carries special responsibilities regarding sustainability, fire protection, life safety, and security.

Forms / Attachments / Pricing Sheets

This document, "Exhibit B - 3517B General Clauses (Feb. 2025)", is a compilation of general clauses applicable to the acquisition of leasehold interests in real property. It serves as an attachment to a solicitation or contract, outlining the standard terms and conditions that govern the agreement between the Lessor and the Government.

The document is structured into categories, including:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, mutuality of obligation.
• Performance: Default by Lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, acceptance of space and certificate of occupancy.
• Payment: System for Award Management maintenance, prompt payment, assignment of claims, payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective certified cost or pricing data, proposals for adjustment, changes.
• Audits: Examination of records by GSA.
• Disputes: Disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, employment reports on veterans.
• Small Business: Protecting the Government's interest when subcontracting with contractors debarred, suspended, or proposed for debarment, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages—subcontracting plan, reporting executive compensation and first-tier subcontract awards.
• Cybersecurity: Security requirements, personal identity verification of contractor personnel, personal identity verification requirements, basic safeguarding of covered contractor information systems, prohibition on contracting for Kaspersky Lab and other covered entities, prohibition on contracting for certain telecommunications and video surveillance services or equipment, prohibition on a ByteDance covered application, Federal Acquisition Supply Chain Security Act orders – prohibition.
• Other: Incorporation by reference of representations and certifications, clauses incorporated by reference.

This document is critical for bidders as it details the mandatory legal and contractual terms that will govern any lease agreement. Understanding these clauses is essential for assessing the full scope of responsibilities, risks, and obligations associated with the opportunity. Bidders must review these clauses to ensure they can comply with all requirements, including those related to performance, payment, compliance, and reporting. The "DEVIATION" notations indicate where standard clauses have been modified, which may be particularly important for bidders to note.

Form / Attachment / Pricing Sheet

This document, titled "Exhibit C - 1364 Proposal to Lease Space (23a).pdf", is a form or attachment related to proposing the lease of space. It is likely intended for vendors to provide details about space they are offering for lease.

• The document is a PDF file.
• It is named "Exhibit C - 1364 Proposal to Lease Space (23a)".

Bidders interested in leasing space for this opportunity should review this exhibit to understand the specific requirements and format for submitting their proposals related to leasing space. It will likely contain fields or sections that need to be completed to detail the proposed lease space.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for janitorial services required for a leased facility.

• Frequency: Services are to be performed three days per week (Monday, Wednesday, Friday) during normal office hours (8:00 a.m. - 4:00 p.m.).

• Tasks:

  • Trash Removal: Emptying and relining all trash receptacles, including removing accumulated full bags.
  • Vacuuming: Carpets, rugs, mats, hard-surfaced floors, upholstered furniture, windowsills, restrooms, entryways, common areas, and storage closets.
  • Damp Mopping: Ceramic, tile, and vinyl floors with an appropriate chemical cleaner.
  • Restroom Cleaning: Disinfecting fixtures, floors, toilets, and sinks; ensuring no encrustation or water rings; and furnishing necessary restroom supplies.
  • Miscellaneous Cleaning: Removing fingerprints/smears from glass entrance doors and other highly noticeable surfaces.
  • Drinking Fountain Cleaning: Cleaning and disinfecting all surfaces, including the cabinet and drains.
  • Dusting: All surfaces including furniture, blinds, HVAC vents, and light fixtures.
  • Window Cleaning: Cleaning interior and exterior glass surfaces (weather permitting) without streaks.
  • Trash Receptacle Washing.
  • Descaling toilet bowls and urinals.
  • Providing and maintaining walk-off mats.

• Quarterly: Clean HVAC intakes.

• Semi-Annually: Professional carpet cleaning using hot-water extraction, performed by IRCRC-certified "master cleaners" (twice per year, April and October, or as scheduled).

• Annually (October): Wash globes, reflectors, covers, diffusers, and plastic side panels of light fixtures.

• As Needed: Replace burned-out/blinking light bulbs and fluorescent tubes; clean entrance/exterior walks (including snow/ice removal for a 6'x6' area); furnish toilet supplies; and provide/install trash bags.

• Not explicitly stated, but services are to be performed at the leased facility during normal office hours.

• Use of environmentally friendly antibacterial chemical disinfectant cleaner.

• Semi-annual carpet cleaning must be performed by IRCRC-certified "master cleaners" using hot-water extraction.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease form (USACE RECRUITING LEASE FORM L100) used for leasing property to the Government. It outlines the terms and conditions of the lease agreement between a Lessor and the Government.

• Lease Identification: Includes Lease Number, Prior Lease Number, and SAM UEID.
• Parties: Identifies the Lessor and the Government (U.S. Army Corps of Engineers - USACE).
• Premises Description: Details the leased space, including address, size (RSF), and appurtenant rights (parking, roof access for telecommunications).
• Lease Term: Specifies the beginning and ending dates of the lease, with a contingency on annually appropriated funds.
• Rent and Consideration: Outlines the annual and monthly rent, payment methods (EFT), and Lessor's responsibilities for providing a tenantable premises, utilities, and maintenance.
• Lessor's Responsibilities: Covers a wide range of obligations including maintenance (common areas, HVAC, lighting, fire safety), janitorial services, pest control, snow removal, and lawn care.
• Alterations: Details procedures for government-requested alterations, including ownership of alterations and reimbursement options.
• Construction Specifications: References exhibits for detailed requirements on work performance, materials, adhesives, insulation, fire alarm systems, and sprinkler systems.
• Terms and Conditions: Includes sections on disputes, default by Lessor, compliance with applicable law, and insurance requirements.
• Reconciliation: Outlines a process for adjusting monthly payments based on projected cost changes for Real Estate Taxes, Property Insurance, CAM, Janitorial Services, and Utilities.

This document is crucial for potential Lessors to understand the specific requirements, responsibilities, and terms of leasing property to the USACE. It details the expected condition of the property, maintenance obligations, construction standards, and financial terms, which are essential for preparing a competitive offer and assessing the feasibility of the opportunity.

Form / Attachment / Pricing Sheet

This document, "Exhibit D - Construction Specifications," outlines the "General Standards (GS)" for construction and security specifications for military recruiting facilities. It details requirements for various aspects of facility build-out, including:

• General Guidance: Includes information on substitutions, legal requirements (e.g., NDAA compliance for security/telecom equipment), and coordination with the Corps of Engineers (COE).
• Drawings, Plans, and Permits: Lessor's responsibility for permits, drawings, and obtaining Certificates of Occupancy. Specific requirements for Architectural/Engineering (AE) drawings are detailed.
• Mechanical Systems: Requirements for plumbing, electrical, and HVAC systems, including specific standards for temperature, ventilation, and energy efficiency.
• Architectural Finishes: Standards for ceilings, walls, paint colors (with specific schedules for each military branch), flooring, windows, and doors.
• Security Applications: Requirements for Video Intercom Entry Control (EC) and CCTV/NVR systems, including specific hardware, installation, and documentation standards.
• Signage: Specifications for exterior and interior signage, including "Armed Forces Career Center" signage and individual military service branding.
• Military Service Specific Standards: Detailed requirements for Army, Navy, Marine Corps, Air Force, Air Force Reserve, Air National Guard, and Army National Guard, covering paint, flooring, windows, doors, signage, and other finishes.

This document is crucial for bidders as it defines the technical specifications and standards for the construction and outfitting of military recruiting facilities. It details the scope of work, materials, finishes, and systems required, directly impacting the cost and complexity of proposals. Bidders must carefully review these specifications to ensure their proposals accurately reflect the government's requirements for each specific military branch's facility.

Form / Attachment / Pricing Sheet

This document is the "Construction Specifications Bid Proposal Worksheet" for the Recruiting Facilities Program. It requires bidders to fill out the entire worksheet in its entirety to avoid offer rejection. It also states that all information supplied must include all appropriate requirements from the construction specifications Appendix provided by the USACE Representative.

The worksheet is divided into several categories, including:

• HVAC / Mechanical
• Plumbing
• Electrical
• Communications
• Safety & Fire Equipment
• Architectural Finishes-Fixtures-Supplies
• Paint
• Signage (Interior and Exterior)
• Security Systems (Video Intercom, CCTV)
• Permits Fees
• Architectural / Design Costs
• Other Items

Each category lists specific items with columns for "Bid Category," "Quantity," "$ - Each," and "Sub-Total." The "$ - Each" column is pre-filled with $1.00 for most items, and the "BID PROPOSAL - GRAND TOTAL" is listed as $116.00.

Bidders must complete this worksheet thoroughly, ensuring all provided information aligns with the construction specifications appendix. Failure to do so may lead to offer rejection. This document is crucial for bidders to detail their proposed costs for various construction specifications related to recruiting facilities.

Form / Attachment / Pricing Sheet

This document is a "Limited Liability Certificate" which serves to certify that the officer(s) listed have the authority to execute leases and supplemental agreements on behalf of their governing body. It is intended to confirm the signatory's authorization.

• Fields for "PRINTED NAME" and "SIGNATURE" for multiple officers.
• A section for an individual to certify their position and authority.
• Requires the "TITLE OF APPROPRIATE OFFICER" and "Signature" and "Date" of the certifying individual.
• Includes specific instructions that the person signing the attached instrument cannot sign this Certificate, and that the signature of the Secretary/Attesting Officer and the individual signing the attached instrument cannot be the same.

Bidders may be required to complete and submit this form to demonstrate that the individuals signing agreements on behalf of their organization are properly authorized. This ensures the validity of contractual commitments.

Form / Attachment / Pricing Sheet

This document is an "Agent Certificate" which serves as an authorization for an agent to act on behalf of an owner or principal. It outlines the specific powers granted to the agent.

• Agent's Name, Address, and Phone: Fields to identify the authorized agent.
• Property Location: A field to specify the property for which the agent is authorized.
• Authorized Actions: The certificate details the agent's authority to execute leases, collect rentals, make emergency repairs, issue notices of cancellation, and execute releases on behalf of the owner.
• Duration of Authorization: The authorization remains in effect until a written cancellation is received by the lessee.
• Signatures: Requires a signature from the Owner or Principal, and an attestation with a date.

Bidders may need to complete and submit this form if they are acting as an agent for the property owner or principal, or if the opportunity requires a designated agent to execute lease agreements or manage property-related matters on behalf of the government or a lessor. It clarifies the scope of authority for such an agent.