ARMED FORCES CAREER CENTER

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the US Army Corps of Engineers (USACE) for a fully-serviced lease. The government is seeking approximately 1778 Gross Square Feet (GSF) and a minimum of 1390 Net Square Feet (NSF) of space in Del City, OK.

• Lease term: Up to 5 years with termination rights.

• Minimum requirements include:

  • 24-hour unrestricted access.
  • Availability of all communications infrastructure (DSL, T1, satellite dish).
  • Direct access to a secondary exterior exit door, or installation of one.
  • 24-hour lighted parking for 4 government vehicles and adequate parking for privately owned vehicles onsite or within a 4-block radius.

• The space must be located within the delineated area: North (NE 16th St), South (NE 4th St), East (N Lottie Ave), West (I-235).

• The lease will be a fully serviced, turnkey lease, covering all lessor costs including operating costs, real estate taxes, and insurance.

• Offerors must comply with environmental considerations, including no known hazardous conditions and adherence to NEPA requirements.

• Asbestos-free space is required, or ACM must be in a stable, solid matrix and not damaged. Abatement plans are required if ACM is present.

• Compliance with National Historic Preservation Act requirements is necessary.

• The lease will be awarded to the responsible Offeror whose proposal represents the best value.

• The contract type is a lease.

• The period of performance is up to 5 years.

• Estimated value is not explicitly stated, but it is a fully serviced lease.

• Offers are due by 04/07/2026, no later than 5:30 PM EDT.

• Proposals must be submitted via email to Monalisa.c.zewatski@usace.army.mil or by mail/express delivery to CELRL-RE-R, 220 W Main St, Louisville, KY 40202.

• The evaluation will consider Price and Technical Factors, which are approximately equal in importance.

• Technical factors include: Location within delineated area, neighborhood, ease of access, location within building, parking availability, building appearance, compatibility of adjacent businesses, potential for signs, floor plan/layout, and high-speed internet availability.

• Past performance will also be considered.

• The government may award without discussions, so initial offers should contain the best terms.

• No specific set-aside is mentioned.

• Offerors must verify or commit to meeting accessibility, fire protection, and life safety requirements.

• Offerors must provide evidence of ownership or control of the property.

• This RLP package includes several documents: Lease form (L100), General Clauses (3517B), Proposal to Lease Space (1364), Construction and Security Specifications, Janitorial Specifications, etc.

• Offerors are advised that doing business with the Government carries special responsibilities regarding sustainability, fire protection, life safety, and security.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease form (USACE RECRUITING LEASE FORM L100) used for leasing property to the Government. It outlines the terms and conditions of the lease agreement between a Lessor and the United States of America, acting through the U.S. Army Corps of Engineers (USACE).

• Parties: Identifies the Lessor and the Government (USACE).
• Premises: Describes the leased property, including specific square footage and address.
• Lease Term: Specifies the beginning and ending dates of the lease, and notes that Government obligations beyond a certain date are contingent on appropriated funds.
• Rent and Consideration: Details the annual and monthly rent, payment methods (EFT), and Lessor's obligations for providing tenantable premises, utilities, and maintenance.
• Lessor's Responsibilities: Outlines extensive requirements for the Lessor, including maintenance (HVAC, lighting, fire safety, snow removal, lawn care), provision of utilities, adherence to building codes, accessibility standards, and indoor air quality.
• Government Rights: Includes rights for access, inspection, and the ability to request alterations.
• Termination: Details the Government's right to terminate the lease with prior notice.
• Disputes: Outlines the process for resolving disputes.
• Reconciliation: Describes how common area maintenance, real estate taxes, insurance, utilities, and janitorial services will be reconciled on a pro-rata basis.

This document is crucial for any potential bidder interested in leasing property to the Government. It clearly defines the scope of work, performance standards, responsibilities of both parties, and the financial terms of the lease. Bidders must review this document thoroughly to understand the full extent of their obligations and the Government's requirements if they intend to respond to an opportunity requiring property leasing.

Form / Attachment / Pricing Sheet

This document, "Exhibit B - 3517B General Clauses (Feb. 2025)", lists the standard General Clauses applicable to the acquisition of leasehold interests in real property. It serves as a reference for the terms and conditions that will govern the lease agreement.

The document is organized by category, including:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, mutuality of obligation.
• Performance: Default by lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, acceptance of space and certificate of occupancy.
• Payment: System for award management maintenance, prompt payment, assignment of claims, payment (deviation), payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective certified cost or pricing data, proposals for adjustment, changes.
• Audits: Examination of records by GSA.
• Disputes: Disputes.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, employment reports on veterans.
• Small Business: Protecting the government's interest when subcontracting with contractors debarred, suspended, or proposed for debarment, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages—subcontracting plan, reporting executive compensation and first-tier subcontract awards.
• Cybersecurity: Security requirements, personal identity verification of contractor personnel, personal identity verification requirements, basic safeguarding of covered contractor information systems.
• Other: Prohibition on contracting for hardware, software, and services developed or provided by Kaspersky Lab and other covered entities; prohibition on contracting for certain telecommunications and video surveillance services or equipment; prohibition on a ByteDance covered application; Federal Acquisition Supply Chain Security Act orders – prohibition.

This document outlines the mandatory clauses and conditions that will be incorporated into any lease agreement resulting from this opportunity. Bidders should review these clauses to understand their rights and obligations, as well as the Government's requirements and expectations throughout the performance of the lease. Key areas of interest for bidders include performance standards, payment terms, default conditions, and compliance requirements.

Form / Attachment / Pricing Sheet

This document, titled "Exhibit C - 1364 Proposal to Lease Space (23a).pdf", is a form or attachment related to the opportunity. It is intended for bidders to use when submitting proposals for leasing space.

• The form is likely to contain fields and sections for bidders to provide details regarding proposals to lease space.
• Specific instructions for completion and submission are expected to be included within the form itself or referenced by it.

Bidders must review and complete this form as part of their proposal submission. It is crucial for detailing their lease space proposals and ensuring compliance with the government's requirements.

Form / Attachment / Pricing Sheet

This document is a "Limited Liability Certificate" which serves to certify that the officer(s) listed have the delegated authority from the governing body to execute Leases and Supplemental Agreements on behalf of the organization.

• Fields for "PRINTED NAME" and "SIGNATURE" for multiple officers.
• A section for an individual to certify their position and authority.
• Requires the "TITLE OF APPROPRIATE OFFICER" to be specified.
• Includes fields for "Signature" and "Date" of the certifying individual.
• A note clarifies that the person signing the attached instrument cannot sign this Certificate.
• Further clarification states that the signature of the Secretary/Attesting Officer and the individual signing the attached instrument must be different.

Bidders may be required to complete and submit this form to demonstrate that the individuals signing agreements on behalf of their organization are properly authorized. This ensures the validity of any contractual commitments made.

Form / Attachment / Pricing Sheet

This document, "Exhibit D - Construction Specifications," outlines the general standards and specific requirements for the construction and outfitting of military recruiting facilities. It details architectural finishes, fixtures, supplies, and specific standards for various military branches (Army, Navy, Marine Corps, Air Force, Air National Guard, Army National Guard, Air Force Reserve).

• General Standards (GS): Covers overarching requirements for construction, materials, and finishes applicable to all branches.
• Military Service Specific Standards: Details unique requirements for each branch, including paint schedules, flooring, windows, doors, signage, and specific finishes.
• Architectural Finishes: Includes specifications for ceilings, walls, flooring (porcelain tile, VCT, carpet), windows, doors, and hardware.
• Security Applications: Outlines requirements for Video Intercom Entry Control (EC) and Closed Circuit Television (CCTV) systems, including camera placement, NVR specifications, and installation requirements.
• Signage: Specifies requirements for exterior and interior signage, including brand identity, materials, and installation.
• Enclosures: References numerous enclosures detailing wiring diagrams, paint schedules, floor plans, and component specifications.

This document is crucial for any bidder involved in the construction or outfitting of these recruiting facilities. It defines the scope of work, material specifications, quality standards, and specific requirements that must be met for successful project completion. Bidders must carefully review the GS and the specific requirements for each military branch relevant to the opportunity to ensure accurate and compliant proposals.

Form / Attachment / Pricing Sheet

This document is the "Construction Specifications Bid Proposal Worksheet" for the Recruiting Facilities Program. It is a required component of the bid proposal and must be filled out in its entirety. Failure to do so may result in the offer being rejected by USACE.

• The worksheet categorizes construction specifications into sections such as HVAC/Mechanical, Plumbing, Electrical, Communications, Safety & Fire Equipment, Architectural Finishes-Fixtures-Supplies, Paint, Vinyl Composition Tile, Carpet, Signage, and Security Systems.
• Each category includes specific items (e.g., "Restroom (1)", "Interior Lighting", "Army", "Video Intercom Entry Control System").
• Bidders are required to provide a quantity, a "$ - Each" price, and a "Sub-Total" for each item.
• "IMPORTANT NOTES" emphasize that all information supplied must include appropriate requirements from the construction specifications Appendix provided by the USACE Representative.

This worksheet is critical for bidders to detail their proposed costs for various construction specifications. It serves as a standardized format for cost submission and ensures all required elements are addressed. The "BID PROPOSAL - GRAND TOTAL" is calculated at the bottom of the worksheet.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for janitorial services required for a facility.

• Frequency: Services are to be performed three days per week during normal office hours (8:00 a.m. - 4:00 p.m.) on Monday, Wednesday, and Friday.

• Tasks include:

  • Trash removal and replacement of receptacle liners.
  • Vacuuming carpets, rugs, mats, and hard-surfaced floors, including upholstered furniture, windowsills, restrooms, entryways, and storage closets.
  • Spot cleaning stains on various surfaces.
  • Damp mopping all non-carpeted floors with appropriate chemical cleaners.
  • Disinfecting restroom fixtures, floors, toilets, and sinks.
  • Providing restroom supplies.
  • Cleaning fingerprints and smears from glass entrance doors and interior glass.
  • Cleaning and disinfecting drinking fountains.
  • Dusting all surfaces, including furniture, windowsills, blinds, baseboards, HVAC vents, and light fixtures.
  • Cleaning interior and exterior window surfaces (weather permitting).
  • Washing trash receptacles.
  • Descaling toilet bowls and urinals.
  • Providing and maintaining walk-off mats.

• Quarterly: Cleaning of HVAC intakes.

• Semi-Annually (April and October): Professional carpet cleaning using hot-water extraction, performed by IRCRC "master Cleaner" certified professionals. Spot cleaning prior to general cleaning.

• Annually (October): Washing of globes, reflectors, covers, diffusers, and plastic side panels of light fixtures.

• As Needed: Replacement of burned-out light bulbs and fluorescent tubes; cleaning of entrance and exterior walks (including snow and ice removal for a 6'x6' area); furnishing toilet supplies; and providing and installing trash bags.

Not explicitly stated, but services are to be performed at the facility described by the Lease No., Address, City, State, and County.

• Services are to be performed during normal office hours unless otherwise specified (e.g., semi-annual carpet cleaning).
• Restroom supplies must be furnished.
• Professional carpet cleaners must be IRCRC "master Cleaner" certified for semi-annual cleaning.

Form / Attachment / Pricing Sheet

This document is an "Agent Certificate" which serves as an authorization for an agent to act on behalf of the owner or principal. It outlines the specific authorities granted to the agent.

• Agent's Name, Address, and Phone: Fields to identify the authorized agent.
• Property Location: A field to specify the property for which the agent is authorized.
• Authorized Actions: The agent is authorized to execute leases, collect rentals, make emergency repairs, issue notices of cancellation, complete and execute notices of cancellations issued by the Government, and execute a release on behalf of the owner.
• Duration: The authorization remains in effect until a written cancellation is received by the lessee at the designated address.
• Signatures: Requires signature of the Owner or Principal, and an "Attest" signature with date.

This form is likely an attachment to a lease agreement or solicitation related to property management or leasing. Bidders may need to complete and submit this form if they are acting as an agent or if the opportunity involves property management services where an agent's authorization is required.