ARMED FORCES CAREER CENTER

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the US Army Corps of Engineers (USACE) for approximately 967 Gross Square Feet (minimum 694 Net Square Feet) of fully-serviced lease space in Oklahoma City, OK. The purpose is to solicit proposals and award a lease for this space.

• Space Size: Approximately 967 Gross Square Feet (minimum 694 Net Square Feet).

• Lease Term: Up to 5 years with termination rights.

• Minimum Requirements:

  • 24-hour unrestricted access.
  • Availability of DSL, T1, or satellite dish communication infrastructure.
  • Direct access to a secondary exterior exit door, or installation of one prior to occupancy.
  • 24-hour lighted parking for 2 Government vehicles and adequate parking for privately owned vehicles onsite or within a 4-block radius.

• Delineated Area: Bounded by NW 164th St (North), E Indian Hills Rd (South), I-335 (East), and Gregory Rd (West).

• Environmental Considerations: No known hazardous conditions or recognized environmental conditions. Offerors must provide previous use of the building and indicate any known hazardous conditions or environmental releases. Phase I Environmental Site Assessment (ESA) may be required.

• Asbestos: Space should have no asbestos-containing materials (ACM) or ACM in a stable matrix. If ACM is present, abatement may be required.

• Historic Preservation: Compliance with Section 106 of the National Historic Preservation Act is required. Offerors must allow access for studies.

• Contract Type: Fully serviced, turnkey lease. Rent covers all Lessor costs, including operating costs, real estate taxes, and insurance.

• Occupancy Date: Not explicitly stated, but proposals are due by 04/17/2026.

• Offer Due Date: April 17, 2026, by 5:30 PM EDT.

• Submission Method: Via email to Monalisa.c.zewatski@usace.army.mil or by mail to the address provided.

• Evaluation Factors: Award will be made to the responsible Offeror whose proposal represents the best value. Factors include Price and Technical Factors (Location within Delineated Area, Neighborhood, Ease of Access, Location within Building, Parking Availability, Building Appearance, Adjacent Businesses, Signage Potential, Floor Plan/Layout, High-Speed Internet).

• Proposal Content: Must include completed USACE Form 1364 (Proposal to Lease Space), Lease Form (USACE Recruiting Lease Form L100), General Clauses, Representations and Certifications, and evidence of ownership or control.

• Lease will be awarded as an operating lease under OMB Circular A-11.

• Offerors must verify or commit to meeting accessibility, fire protection, and life safety requirements.

• The Government may award without discussions. Initial offers should contain the best terms.

• The Government may reject any or all proposals.

• The Government point of contact is Monalisa Zewatski.

Form / Attachment / Pricing Sheet

This document, "Exhibit B - 3517B General Clauses (Feb. 2025)", outlines the general clauses applicable to the acquisition of leasehold interests in real property. It serves as a reference for both the Lessor and the Government, detailing the terms and conditions that govern the lease agreement.

The document is structured into categories, including:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Clauses related to default by lessor, inspection rights, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, and acceptance of space.
• Payment: System for award management maintenance, prompt payment, and assignment of claims.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, and price reduction for defective certified cost or pricing data.
• Audits: Examination of records by GSA.
• Disputes: General disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting the Government's interest when subcontracting with contractors debarred, suspended, or proposed for debarment, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, and liquidated damages.
• Cybersecurity: Security requirements, personal identity verification of contractor personnel, and basic safeguarding of covered contractor information systems.
• Other: Clauses related to prohibitions on contracting for specific hardware, software, services, and applications, as well as federal acquisition supply chain security act orders.

This document is crucial for potential bidders as it defines the standard contractual terms and conditions that will apply to any lease agreement. Understanding these clauses is essential for assessing the full scope of obligations, risks, and responsibilities associated with the opportunity. Bidders should pay close attention to clauses related to performance, payment, default, maintenance, alterations, and any specific requirements outlined in the various categories to ensure they can meet the Government's expectations.

Form / Attachment / Pricing Sheet

This document, titled "Exhibit C - 1364 Proposal to Lease Space (23a).pdf", is a form related to proposing lease space. It is likely intended for vendors to fill out as part of a proposal submission.

As a form, its key elements would typically include fields for detailing proposed lease space, associated costs, and other relevant property information. Specific fields are not detailed in the provided text.

Bidders interested in opportunities involving leasing space will need to complete and submit this form as part of their proposal. It is crucial for understanding the specific information required by the government for lease proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide necessary labor, equipment, and supplies for janitorial and cleaning services.

• Frequency: Services to be performed three days per week (Monday, Wednesday, Friday) during normal office hours (8:00 a.m. - 4:00 p.m.).

• Trash Removal: Empty all trash/waste baskets, remove trash from the facility, and replace liners.

• Vacuuming: Vacuum carpets, rugs/mats, hard-surfaced floors, upholstered furniture, windowsills, restroom facilities, entryways, common areas, and storage closets. Spot clean stains as needed.

• Damp Mopping: Damp mop ceramic, tile, or vinyl floor areas with an appropriate chemical cleaner. Maintain all non-carpeted floors.

• Restroom Cleaning: Disinfect all restroom fixtures and floors with an environmentally friendly antibacterial chemical cleaner. Ensure no encrustation or water rings are present. Furnish restroom supplies.

• Miscellaneous Cleaning: Remove fingerprints/smears from glass entrance doors and interior glass. Clean highly noticeable surfaces on furniture and doors.

• Drinking Fountain: Clean and disinfect porcelain and polished metal surfaces, including the cabinet, percolator orifices, and drains. Ensure the fountain is free from stains, spots, smudges, scale, and obvious soil.

• Surface Dusting: Dust all surfaces including chairs, desks, cabinets, furniture, windowsills, blinds, baseboards, woodwork, HVAC vents, and light fixture lenses.

• Glass Cleaning: Clean interior and exterior window surfaces (weather permitting) inside and out, leaving no streaks. Clean around window clings.

• Trash Receptacle Washing: Wash trash receptacles.

• Toilet Descaling: Descale toilet bowls and urinals.

• Mat Maintenance: Provide and maintain walk-off mats.

• Quarterly: Clean HVAC intakes.

• Semi-Annually (April and October): Professional carpet cleaning using hot-water extraction, performed by IRCRC rated and certified "master Cleaner" professionals. Spot cleaning prior to general cleaning.

• Annually (October): Wash globes, reflectors, covers, diffusers, and plastic side panels of light fixtures, ensuring they are free of bugs, dirt, dust, grease, and other foreign matter after cleaning and reassembly.

• As Needed: Replace burned-out/blinking light bulbs and fluorescent tubes. Clean entrance and exterior walks, removing snow and ice immediately in front of main and rear entrances/exits (6' x 6'). Furnish toilet supplies (toilet tissue, soap, hand towels). Provide and install trash bags.

• Not explicitly stated in this document, but services are to be performed during "Normal Office Hours" on specified days.

• Use environmentally friendly antibacterial chemical disinfectant cleaner for restrooms.

• Semi-annual carpet cleaning must be performed by IRCRC rated and certified "master Cleaner" professionals using hot-water extraction.

• Exterior window cleaning is weather permitting (38 degrees and above).

Form / Attachment / Pricing Sheet

This document is an "Agent Certificate" which serves as an authorization for an agent to act on behalf of the owner or principal. It outlines the specific powers granted to the agent.

• Agent's Name, Address, and Phone: Fields to identify the authorized agent.
• Property Location: A blank to specify the property for which the agent is authorized.
• Authorized Actions: The agent is authorized to execute leases, collect rentals, make emergency repairs, issue notices of cancellation, complete and execute notices of cancellations issued by the Government, and execute a release on behalf of the owner.
• Duration: The authorization remains in effect until a written cancellation is received by the lessee at the designated address.
• Signatures: Requires a signature from the "Owner or Principal" and an "Attest" signature with dates.

Bidders may need to complete and submit this form if the opportunity requires them to act as an agent or if the government requires proof of agency authorization for property-related aspects of the contract. It clarifies the scope of authority for an appointed agent.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease form (USACE RECRUITING LEASE FORM L100) used for leasing property to the Government. It outlines the terms and conditions of the lease agreement between a Lessor and the United States of America, acting through the U.S. Army Corps of Engineers (USACE).

• Parties: Identifies the Lessor and the Government (USACE).
• Premises: Describes the leased space, including its address and size (RSF).
• Lease Term: Specifies the beginning and ending dates of the lease, with a note on the contingency of appropriated funds.
• Rent: Details the annual and monthly rent, payment methods (EFT), and proration for partial months. It also outlines the Lessor's responsibilities for providing services and utilities.
• Lessor's Responsibilities: Covers maintenance, repairs, utilities, HVAC, fire safety systems, indoor air quality, and compliance with applicable laws.
• Government's Rights: Includes rights of access, inspection, and termination.
• Alterations: Outlines procedures for government-requested alterations and ownership of such alterations.
• Disputes: References 41 U.S.C. Chapter 71 for dispute resolution.
• Reconciliation: Details a clause for adjusting monthly payments based on projected cost increases or decreases after a specified date.

This document is crucial for potential Lessors who are considering offering property for lease to the USACE. It provides a comprehensive overview of the Government's requirements, expectations, and the contractual obligations involved in a lease agreement. Bidders should review this form to understand the scope of work, service standards, payment terms, and legal framework governing such leases.

Form / Attachment / Pricing Sheet

This document, "Exhibit D - Construction Specifications," outlines the general standards and specific requirements for the construction and outfitting of military recruiting facilities. It details architectural finishes, fixtures, supplies, and specific standards for various military branches (Army, Navy, Marine Corps, Air Force, Air National Guard, Air Force Reserve).

• General Standards (GS): Covers overarching requirements for construction, including drawings, permits, codes, and materials. It also specifies prohibitions on certain telecommunications equipment due to national security laws.
• Mechanical, Electrical, Plumbing (MEP): Details requirements for HVAC systems, plumbing, and electrical distribution, including specific standards for energy efficiency and safety.
• Architectural Finishes: Outlines specifications for ceilings, walls, flooring, doors, windows, and hardware, with detailed paint schedules and material requirements for each military branch.
• Security Applications: Mandates the installation of Video Intercom Entry Control (EC) and CCTV/NVR systems, with specific component requirements and installation guidelines.
• Signage: Specifies requirements for exterior and interior signage, including branding, materials, and installation for each military branch.
• Military Branch Specific Standards: Includes detailed requirements for Army, Navy, Marine Corps, Air Force, Air Force Reserve, Air National Guard, and Army National Guard, covering paint, flooring, windows, doors, signage, and other finishes.

This document is crucial for any bidder involved in the construction or outfitting of military recruiting facilities. It provides the comprehensive technical specifications and standards that must be adhered to for the project. Bidders must carefully review the "General Standards" and the specific "Military Service Specific Standards" relevant to the opportunity to ensure their proposals and execution meet all government requirements. Key areas of focus include adherence to specific materials, finishes, security system installations, and branding guidelines for each branch.

Form / Attachment / Pricing Sheet

This document is the "Construction Specifications Bid Proposal Worksheet" for the Recruiting Facilities Program. It is a required form that bidders must fill out in its entirety. Failure to complete this worksheet may result in the rejection of the bid proposal.

The worksheet categorizes construction specifications into sections such as HVAC/Mechanical, Plumbing, Electrical, Communications, Safety & Fire Equipment, Architectural Finishes-Fixtures-Supplies, Paint, Vinyl Composition Tile (VCT), Carpet, Signage, and Security Systems. Each category includes specific items (e.g., "Water Fountain," "Interior Lighting," "Army" paint, "Video Intercom Entry Control System"). For each item, bidders are expected to provide a quantity, a "$ - Each" price, and a "Sub-Total." The worksheet also includes "IMPORTANT NOTES" emphasizing that all information supplied must include appropriate requirements from the construction specifications appendix and that the entire worksheet must be completed.

This worksheet is critical for bidders to prepare their proposals. It outlines the specific construction elements and finishes for which pricing is required. Bidders must accurately complete this form, ensuring all listed items are accounted for and priced according to the associated construction specifications. The "BID PROPOSAL - GRAND TOTAL" field at the end indicates the final sum of all entered costs.

Form / Attachment / Pricing Sheet

This document is a "Limited Liability Certificate" which serves to certify that the officer(s) signing the attached instrument have the authority to do so. It is used to confirm that the listed officers are within the scope of powers delegated to them by the governing body to execute Leases and Supplemental Agreements on behalf of the entity.

• Sections for listing the Printed Name and Signature of multiple officers.
• A section for an individual to certify their position and sign.
• Fields for the Title of the Appropriate Officer.
• A signature and date field for the certifying officer.
• A note stating that the person who signed the attached instrument cannot sign this Certificate.
• A statement clarifying that the signature of the Secretary/Attesting Officer and the individual signing the attached instrument cannot be the same.

Bidders may be required to complete and submit this certificate as part of their proposal or contract execution, demonstrating that the individuals signing on behalf of their organization have the proper authority.