Armed Forces Recruiting Center,Hampton, VA

Form / Attachment / Pricing Sheet

This document, titled "AGENCY AGREEMENT / AUTHORIZATION FOR PROPERTY MANAGER TO ACT ON BEHALF OF OWNER," serves as a certification by the Lessor/owner. It attests that the agent who signed a lease or supplemental agreement on behalf of the Lessor/owner had the proper authority to do so under their Property Management Agreement.

• Certification of Ownership: Identifies the owner(s) of the property to be leased to the Government.
• Agent Authorization: Confirms that the named individual is the owner's agent, legally authorized to sign leases, bind the owner to lease terms, and act on the owner's behalf.
• Scope of Agent's Authority: Details the agent's power to handle lease supplements/amendments, collect payments, manage property maintenance, and sign releases of obligations related to the lease.
• Signature Fields: Includes spaces for the owner's signature, printed name, and title.

This form is crucial for bidders to ensure that any lease or agreement signed with the Government for the specified property is legally binding and authorized by the property owner. It confirms the authority of the individual representing the owner in lease-related transactions.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a fully serviced lease of approximately 2,400 Net Square Feet of space in Hampton, VA. The government requires space with 24-hour unrestricted access, availability of communications infrastructure (DSL, T1, satellite), a direct or installable secondary exterior exit door, and 24-hour lighted parking for government and private vehicles. The lease term is up to five years with termination rights.

• Approximately 2,400 Net Square Feet of space.

• 24-hour unrestricted access.

• Communications infrastructure readiness (DSL, T1, satellite).

• Direct or installable secondary exterior exit door.

• 24-hour lighted parking for government and private vehicles.

• Compliance with fire protection, life safety, security, sustainability, and accessibility standards.

• No known hazardous conditions or recognized environmental conditions.

• Potential for asbestos abatement if necessary.

• Compliance with National Historic Preservation Act requirements.

• Lease term: Up to five years.

• Type: Fully serviced, turnkey lease.

• Rent covers all lessor costs, including operating costs, real estate taxes, and insurance.

• Offers are due by March 24, 2026, 1:59 PM EST.

• Proposals must be submitted via email to Marco.T.Reasco@usace.army.mil or by mail to 803 Front Street, Norfolk, VA 23510 (ATTN: CENAO-RE-D/Reasco).

• Proposals must be submitted on provided government forms (USACE Recruiting Form L100 and USACE Recruiting Form 1364).

• Evaluation will be based on a combination of Technical Factors and Price, which are approximately equal in importance. Technical factors include location, neighborhood, ease of access, parking, building appearance, adjacent businesses, signage potential, floor plan efficiency, and high-speed internet availability.

• The government may award without discussions, so initial offers should be the best terms.

• Not specified in this document.

• The RLP includes various exhibits and forms (Lease Form L100, Proposal to Lease Space Form 1364, Floor Plan, Site/Parking Plan, General Clauses GSA Form 3517B, Janitorial Specifications, Construction and Security Specifications, etc.).

• Offerors must provide a Phase I Environmental Site Assessment (ESA) at their own expense if requested.

• Offerors must allow government access for inspections and environmental/historic preservation studies.

• The government reserves the right to reject offers based on environmental, historic preservation, or NEPA compliance concerns.

Form / Attachment / Pricing Sheet

This document, labeled "Exhibit B," contains two certificates: a "Corporate/LLC Certificate" and a "Partnership Certificate." These certificates are likely required to verify the legal authority of an entity (corporation, LLC, or partnership) to enter into a lease or contract, specifically confirming that the signatory has the power to bind the organization.

• Corporate/LLC Certificate: Requires the signatory to identify themselves, their title, and the name of the corporation or LLC. It also requires the name of the person who signed the lease and confirmation that they acted with proper authority.
• Partnership Certificate: Requires a General Partner to certify that another named General Partner has the authority to bind the Partnership.
• Both certificates require a date and a seal.

Bidders may need to complete and submit these certificates as part of their proposal or contract execution, particularly if the opportunity involves leasing property or if the entity's legal authority to contract needs to be formally established. It ensures that the entity signing on behalf of the government's counterparty is legally empowered to do so.

Form / Attachment / Pricing Sheet

This document, "General Clauses (Acquisition of Leasehold Interests in Real Property)," is a standard form (GSA Form 3517B REV (03/22)) that outlines the general clauses applicable to a lease agreement for real property acquired by the Government. It serves as an attachment to a lease agreement, detailing the terms and conditions that govern the relationship between the Lessor and the Government.

This document includes numerous clauses covering various aspects of the lease, such as:

• Subletting and Assignment
• Successors Bound
• Subordination, Non-Disturbance and Attornment
• Statement of Lease
• Substitution of Tenant Agency
• No Waiver
• Integrated Agreement
• Mutuality of Obligation
• Default by Lessor
• Maintenance of the Property, Right to Inspect
• Fire and Casualty Damage
• Compliance with Applicable Law
• System for Award Management Maintenance
• Prompt Payment
• Assignment of Claims
• Payment
• Covenant Against Contingent Fees
• Anti-Kickback Procedures
• Drug-Free Workplace
• Price Adjustment for Illegal or Improper Activity
• Price Reduction for Defective Cost or Pricing Data
• Proposals for Adjustment
• Changes
• Examination of Records by USACE
• Audit and Records—Negotiation
• Disputes
• Equal Opportunity (Veterans, Workers with Disabilities)
• Post-Award Small Business Program Rerepresentation
• Employment Reports on Veterans
• Protecting the Government's Interest When Subcontracting
• Subcontractor Certified Cost or Pricing Data
• Utilization of Small Business Concerns
• Small Business Subcontracting Plan
• Liquidated Damages—Subcontracting Plan
• Reporting Executive Compensation and First-Tier Subcontract Awards
• Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment
• Incorporation by Reference of Representations and Certifications

Bidders responding to a solicitation that includes this document as an attachment should carefully review these general clauses. They define the legal and operational framework of the lease, including Lessor's responsibilities, Government's rights, payment terms, default conditions, and compliance requirements. Understanding these clauses is crucial for accurately assessing the scope of work, potential liabilities, and overall feasibility of the opportunity.