Army & DLA Grounds Maintenance - Okinawa, JP
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, 18 CONS PK, is soliciting proposals for Army & DLA Grounds Maintenance Services (PSC S208) in Okinawa, Japan. This is an UNRESTRICTED re-compete for a Firm Fixed-Price contract with an estimated value of $9.5 million. The services cover various U.S. Army and DLA facilities, ensuring a clean and professional appearance. Proposals are due February 20, 2026, at 11:00 am JST.
Scope of Work
This solicitation requires comprehensive grounds maintenance services for U.S. Army installations (Torii Station, Naha Port, Naha Annex, Bolo Point) and Defense Logistics Agency (DLA) facilities (Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3, Tengan, Patrol Road POL Line) across Okinawa. Services include:
- Maintaining grass height (Improved: 2-4 inches; Semi-Improved: 4-14 inches).
- Weed control, edging, trimming, and pruning of trees (up to 7ft Army, 30ft DLA) and shrubs.
- Collection, removal, and off-base disposal of grass clippings and debris.
- General litter patrol and maintaining clear zones around perimeters.
- Repairing any damages caused by maintenance operations.
- Special and emergency services for events or unforeseen circumstances. All services must adhere to the Performance-Based Work Statement (PWS) dated December 12, 2025, and comply with Japan Environmental Governing Standards (JEGS).
Contract & Timeline
- Contract Type: Firm Fixed Price
- Estimated Value: $9,500,000.00
- Period of Performance: Base period from April 1, 2026, to October 31, 2026, with four (4) one-year option periods extending through October 31, 2030.
- Set-Aside: UNRESTRICTED
- Solicitation Issue Date: January 21, 2026
- Proposal Due Date: February 20, 2026, at 11:00 am JST (confirmed by Q&A).
Submission & Evaluation
Award will be made to the responsible offeror whose proposal represents the best value to the Government, considering:
- Factor 1: Price (evaluated for reasonableness).
- Factor 2: Past Performance (evaluated on recency, relevance, and quality). Offerors must submit details for two (2) to five (5) relevant contracts completed within the last five (5) years.
Key Clarifications & Updates
A Questions & Answers document posted on February 18, 2026, confirmed the offer due date and provided critical clarifications:
- Grass height acceptance will be based on the COR's visual inspection.
- Post-storm vegetation growth is part of normal monthly services.
- Removed vegetation must be transported off-base for disposal.
- Contractor personnel may use existing Army facilities' restrooms.
- The Government will not provide an estimated workforce size; it is the contractor's responsibility.
Site Visit Information
A site visit was conducted on February 12, 2026, covering Torii Station, Kuwae Tan Farm 1, and Chimuwan Tank Farm 1, 2, and 3. Participation was limited to two persons per company. Areas like Kuwae Tank Farm 2, Bolo Point, Patrol Area, and Naha Port were not included in the physical site visit, but photos for Naha Annex will be provided.
Important Attachments
Key documents include the Performance-Based Work Statement (PWS), PWS Appendix B (Maps) detailing improved/semi-improved areas, PWS Appendix C (Japan Environmental Governing Standards - JEGS 2024), and PWS Appendix D (USAG-Okinawa/Torii Station Fire Prevention and Life Safety Policy).
Contact Information
- Primary: Austin Robey (austin.robey@us.af.mil)
- Secondary: Nicholas Cripe (nicholas.cripe@us.af.mil, 989612091)