Asbestos Removal GIMC

Other / Unclassified

This document appears to be a floor plan or schematic indicating a "STERILIZER ROOM FLOOD" with dimensions of 5'x10', totaling 50 square feet. It also includes numerical labels '4870' and '4871' within a hatched area, possibly representing specific zones or equipment within the room.

This document may be relevant to bidders if the opportunity involves construction, renovation, or maintenance within this specific sterilizer room. It provides spatial information and potential work areas that could be part of a larger project scope.

Form / Attachment / Pricing Sheet

This document appears to be a floor plan or architectural drawing indicating the layout and dimensions of "Operating Room - 5" within "Bldg 2000". It provides specific measurements and calculated square footage for this room.

• Room Identification: Operating Room - 5
• Building: Bldg 2000
• Dimensions: 18'-7" X 16'-8"
• Calculated Area: 307.31 Sq. Ft.
• Room numbers "2885", "2886", and "2583" are also visible, potentially indicating adjacent rooms or areas.

This attachment provides critical spatial information for any bidder involved in construction, renovation, or facility management related to Bldg 2000, specifically Operating Room - 5. It can be used to understand the physical space, plan for equipment placement, or estimate material and labor requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the abatement and flooring work described in the associated Statement of Work (SOW).

• Scope of Abatement: The SOW is clarified to mean the removal of existing floor tiles, base, and black mastic (asbestos) to prepare the concrete decking for new flooring. It does not include cove base replacement or additional testing beyond what is referenced in the SOW.
• Photos and Site Visit: Photos have been uploaded separately. No site visit will be permitted as all necessary information is considered sufficient.
• Testing Report: A testing report from FiberQuant analytical services, dated 5/6/25, has been uploaded separately.
• Work Hours: Abatement activities are intended for standard day shift hours. However, the government may permit work during non-patient hours if necessary to avoid disrupting surgical operations, and arrangements will be checked with General Surgery.
• Square Footage: The floor area for cleaning is 5'x10' (50 sq ft) in front of the double doors for the Sterilizer. The OR-5 Room is approximately 307.31 sq. ft. (18'-7" X 16'-8").

This Q&A document clarifies the scope of work and specific details related to abatement and flooring preparation. Bidders should review these clarifications to ensure their proposals accurately reflect the government's requirements, particularly regarding the extent of abatement and the specific areas involved.

Form / Attachment / Pricing Sheet

This document is a Chain-of-Custody Form used by Fiberquant Analytical Services for requesting and tracking laboratory analysis of samples. It details the samples submitted, the requested analysis methods, and the chain of custody for the samples.

• Client Information: Navajo Area-IHS (Invoice to: Navajo Area-IHS-CEHE)
• Contact: Yolanda Williams
• Samples: Three floor tile samples (GIMCF1250501, GIMCF2250501, GIMCF3250501) from the GIMC-4th Floor project.
• Analysis Requested: Primarily Polarized Light Microscope (PLM) analysis for asbestos, with specific methods like "ONLY ONE METHOD per COC" indicated. Other potential analyses include PCM, TEM, Pb by FLAA, Fungi, and Soot.
• Turn-around-time: Options for Rush, Nom. Ext., and Urgent are available, with specific timeframes noted (e.g., <6 hrs, 24 hrs, 1-3 days, 3-5 days).
• Chain of Custody: Sections for relinquishment and receipt of samples.
• PO Number: NA25-27-088

This document indicates that asbestos testing has been performed on materials from the GIMC-4th Floor project. While not a solicitation or SOW, it provides evidence of environmental testing related to the project site, which could be relevant for bidders assessing site conditions or potential remediation requirements if this opportunity involves renovation or construction at this location.

Amendment / Modification

• The solicitation due date has been extended from December 31, 2025, to January 7, 2026, at 10:00 a.m. MDT.

• The Period of Performance has been updated to January 21, 2026 - March 20, 2026 (01/21/2026 to 03/20/2026).

• Item 9A (Amendment of Solicitation No.) and Item 11 (This item only applies to amendments of solicitations) are relevant.

• The due date for receipt of offers is affected.

• The Period of Performance is affected.

• The deadline for submitting offers has been extended to January 7, 2026.

• Bidders should acknowledge receipt of this amendment.

• The Period of Performance has been clarified and updated.

Solicitation / RFP / RFQ

This solicitation is for the removal and replacement of existing floor tiles containing asbestos in specific areas of the Gallup Indian Medical Center (GIMC) in Gallup, New Mexico. The work involves asbestos abatement, cleaning of concrete decking, and preparation for new flooring installation.

• Complete assessment and field verification of asbestos-containing materials (ACM).

• Removal of asbestos material in black mastic adhesive from existing 9"x9" and 12"x12" floor tiles.

• Cleaning of concrete decking to prepare for new flooring.

• Provision of a competent supervisor and trained crew.

• Disposal of all asbestos debris at a certified landfill.

• Provision of all necessary parts, labor, tools, and equipment.

• Identification and reporting of any known issues or "high risk of exposure" items.

• Preparation for unexpected issues during the work process.

• Workmanship warranty of one (1) year.

• Thorough review of sample testing reports provided by Fiberquant Analytical Services.

• Coordination of all work activities with GIMC Facility Maintenance and DOHSM.

• Marking and identification of hazardous areas.

• Setting up a regulated work area with air ducts sealed and HEPA filtration.

• Use of hand tools and wet methods for removal, with appropriate PPE.

• Creation of a decontamination unit and temporary shower.

• Post-cleanup air quality testing and reporting.

• Period of Performance: Commences upon Notice to Proceed (NTP) and shall not exceed thirty (30) days.

• Place of Performance: Gallup Indian Medical Center, 516 E. Nizhoni Boulevard, Gallup, New Mexico, specifically Building #2000, 2nd floor (General Surgery, Operating Room #5 (2585)) and 4th floor (OR Sterilizer in Pediatrics Department, Room (4S71)).

• Solicitation Number: 75H71026Q00030

• Offer Due Date: December 31, 2025, 12:00 PM ET.

• Evaluation Factors: Technical Capability and Price.

• Submission Instructions: Bidders must complete blocks 12, 17, 23, 24, and 30. Invoices are to be submitted electronically via www.ipp.gov.

• This is a Small Business (SB) set-aside.

• NAICS Code: 562910

• Size Standard: $25 Million

• The contract incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• Department of Health and Human Services Acquisition Regulation clauses also apply.

• Local Indian Health Service, Navajo Area terms also apply, including requirements for a Contracting Officer's Representative (COR).

• The document includes a Statement of Work (Attachment A) and Department of Labor Wage Determinations (Attachment B).