Ashland FY'26 Qtr 3 Subsistence (Bread is with this subsistence RFQ)

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons, Federal Correctional Institution, Ashland, KY, for the acquisition of Subsistence items. The period of performance is for FY26, 3rd Quarter, from April 01, 2026, through June 30, 2026.

• Acquisition of Subsistence items.

• Bidders must adhere strictly to the item specifications provided on the bid sheet. No specification substitutions or alternate items/packaging will be accepted.

• Award will be made on a best-value basis, either item by item, in groups of items, or in aggregate, whichever is most advantageous to the Government.

• Orders over $15,000 will be awarded on a firm-fixed-price purchase order.

• Orders under $15,000 will be paid using a government purchase card.

• Bread will be included in the Subsistence RFQ and is ordered/delivered weekly.

• Quotes are due by email to tstewart1@bop.gov no later than February 12, 2025, at 12:00 PM EST.

• All questions must be submitted in writing via email to tstewart1@bop.gov. Phone inquiries will not be responded to.

• Quotes will be evaluated considering specification met, past performance, delivery, and/or price.

• Bidders are advised to include a completed copy of FAR 52.212-3 if Representations & Certifications are not current in SAM.gov.

• This solicitation is 100% set-aside for small business.

• The applicable North American Industrial Classification System (NAICS) code is 311999.

• The small business size standard for this NAICS code is 1-500 employees.

• All responsible small businesses are encouraged to submit a quote.

• Offerors shall incorporate shipping costs and any other internal processing costs into their bid price.

• Failure to comply with item specifications may result in disqualification or refusal upon delivery.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) from the Federal Bureau of Prisons, FCI Ashland, for supplies. The specific item is not fully detailed on the first page but is referenced as "Bread" and "See the attached Specification Quote Sheet for this RFQ." The period of performance for this item is the 3rd Quarter of FY26, from April 1, 2026, to June 30, 2026. The delivery date is specified as April 1, 2026.

• The primary deliverable is "Bread," with a quantity of 1 EA.

• No specification substitution is authorized.

• The document references an attached "Specification Quote Sheet" which bidders must sign and return.

• Bidders are instructed not to substitute specifications, as this may result in line items not being accepted.

• The item will be a weekly delivery.

• The contract type is implied to be Firm Fixed Price.

• The period of performance is 04/01/2026 - 06/30/2026.

• Quotations must be furnished to the issuing office (Block 5a) on or before the close of business on February 12, 2026, at 12:00 ET.

• The RFQ explicitly states that "quotations furnished are not offers."

• Bidders unable to quote are requested to indicate so and return the form.

• The government is not committed to paying costs incurred in preparing the submission.

• The RFQ is not marked as a Small Business Set-Aside.

• Contact for questions: FSA D. Saunders at dziegler@bop.gov.

• The award is issued under an Antideficiency Act emergency exception, meaning funds are not presently available and payment is contingent upon the enactment of an appropriation or continuing resolution. Performance may commence, including delivery, based on this exception.

• Standard Form 18 (Rev. 6-95) is used.

• Various FAR clauses and provisions are incorporated by reference, including those related to System for Award Management Maintenance, Contract Terms and Conditions, Prompt Payment, and Representations and Certifications.

Form / Attachment / Pricing Sheet

This document is a "National Menu Specifications Quote Sheet" for FCI Ashland, FY26 3rd Quarter Subsistence/Bread RFQ (15B10226Q00000008). It details the specific requirements and specifications for various food items to be procured.

• General Requirements: All delivered items must comply with applicable Federal, State, and local regulations, including the FD&C Act and Fair Packaging and Labeling Act. Allergen labeling is mandatory for items containing major allergens.
• Product Specifications: The document lists numerous food items categorized by type (e.g., BEANS, RICE, PASTA, CORN MEAL, CEREAL, POTATO CHIPS, PEANUT BUTTER, SOY AND NO FLESH PRODUCTS, SHORTENING AND OIL, BUTTER & MARGARINE, DRESSINGS, VINEGAR, AND CONDIMENTS, etc.). Each item includes a number, description, unit of issue, units to order, and price per unit.
• Compliance: Failure to comply with the National Menu Specifications will result in the quoted item not being considered for award. No specification substitutions are accepted.

This document is critical for potential bidders as it outlines the exact specifications, quantities, and compliance requirements for the food items being solicited. Bidders must carefully review these specifications to ensure their offerings meet all criteria before submitting a quote. The document serves as the primary basis for proposal preparation and evaluation.