Ashland, FY'26 Qtr 4, Subsistence, Bread, Dairy, Eggs

Form / Attachment / Pricing Sheet

This document is a "NATIONAL MENU SPECIFICATIONS QUOTE SHEET" for the 4th Quarter of Fiscal Year 2026, for FCI Ashlar. It details specific requirements for various food items to be procured.

• General Requirements: All delivered items must comply with applicable Federal, State, and local regulations regarding preparation, packaging, labeling, storage, distribution, and sale. Compliance with the Federal Food, Drug, and Cosmetic Act, Fair Packaging and Labeling Act, and allergen labeling requirements is mandatory. No specification substitutions are accepted.
• Item Specifications: The document lists numerous food items categorized by type (e.g., BEANS, RICE, PASTA, CORN MEAL, CEREAL, POTATO CHIPS, PEANUT BUTTER, SOY AND NO FLESH PRODUCTS, BUTTER & MARGARINE, DRESSINGS, VINEGAR, AND CONDIMENTS, JELLY, SUGARS, SYRUP, PIZZA, TACO SHELLS, TORTILLAS, TORTILLA CHIPS, TOMATO PRODUCTS, VEGETABLES (CANNED/FROZEN), SPICES, MEATS (BEEF, CHICKEN, FISH, PORK, TURKEY), DAIRY, BREAD, EGGS, and MISCELLANEOUS ITEMS).
• Detailed Requirements: For each item, specifications include item description, unit of issue, units to order, price per unit, and total. Specific details often include grade, type, style, form, ingredients, processing methods, packaging requirements, and origin (e.g., U.S. Grade A, specific CFR references, weight ranges, and whether products must be from the U.S. or Canada).
• Allergen Information: Major allergens are identified, and compliance with allergen labeling requirements is required.

This document is crucial for potential bidders as it outlines the exact specifications and requirements for a wide range of food products. Bidders must carefully review these specifications to determine their ability to meet all requirements, including quality standards, packaging, labeling, and origin, before submitting a quote. Failure to comply with any specification may result in the quoted item not being considered for award.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons, Federal Correctional Institution FCI Ashland, for FY26 4th Quarter Subsistence. This includes bread, eggs, and dairy, with bread requiring weekly delivery. The performance period is from July 1, 2026, through September 30, 2026.

• Procurement of subsistence items including bread, eggs, and dairy.

• Bread will be delivered weekly.

• Strict adherence to item specifications is required; no substitutions or alternate items/packaging will be considered.

• Contract Type: Firm-fixed price.

• Performance Period: July 1, 2026 - September 30, 2026.

• Payment: Orders exceeding $15,000 will be paid via Electronic Funds Transfer (EFT); orders $15,000 and under will be paid via Government Purchase Card.

• Submission Method: Email to tstewart1@bop.gov.

• Submission Deadline: May 17, 2026, at 4:00 PM EST.

• Inquiries: Must be submitted in writing via email to PPS T. Stewart; phone inquiries will not be accepted.

• Evaluation Criteria: Award will be based on the quote(s) most advantageous to the Government, evaluating specifications, past performance, and price.

• NAICS Code: 311999.

• Set-Aside: 100% set-aside for small business concerns. All responsible small businesses, including Faith-based and Community-based organizations, are encouraged to submit quotes.

• Registration: Active registration in the System for Award Management (SAM) is required.

• Representations and Certifications: Must be current in SAM.gov or submitted with the quote per FAR 52.212-3.

• This RFQ is issued under the Revolutionary FAR Overhaul (RFO) guidelines.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons, FCI Ashland, for supplies and services. The government is procuring an unspecified item, with a note indicating that "Bread is in this RFQ as well." The delivery date is specified as July 1, 2026.

• The primary deliverable is indicated as "Bread," with a weekly delivery schedule.

• Bidders are instructed to sign and return the RFQ and are explicitly told "No Substitution to Specification" will be accepted. Failure to comply may result in bids not being accepted.

• The item number is 0001, with a quantity of 1 EA.

• The period of performance is from July 1, 2026, to September 30, 2026.

• The contract type is implied to be Firm Fixed Price.

• Quotations must be submitted to the issuing office (Block 5a) on or before the close of business on May 17, 2026, at 12:00 ET.

• The RFQ includes standard clauses incorporated by reference, such as System for Award Management Maintenance, Contract Terms and Conditions for Commercial Products and Services, Notice to the Government of Labor Disputes, Payments under Transportation Contracts, Prompt Payment, and Contractor Privacy Requirements.

• Solicitation provisions incorporated by reference include Annual Representations and Certifications, Offeror Representations and Certifications-Commercial Products and Commercial Services, and Small Business Program Representations.

• The RFQ is not explicitly marked as a Small Business Set-Aside.

• Specific fill-ins for Small Business Program Representations indicate that (c)(9)(i) is selected.

• For any questions, contact FSA D. Saunders at dziegler@bop.gov.

• The document references an attached "Specification Quote Sheet" which must be signed and returned.

• An "Anti-Deficiency Act Exception" and "ADA Exemption" are mentioned.