Asset Forfeiture Administrative Support Services

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide clerical, administrative, and professional services to support the U.S. Department of Justice (DOJ) Asset Forfeiture Program (AFP) nationwide. The AFP aims to enhance public safety and security by removing proceeds of crime and assets used by criminals.

The contractor will support various DOJ and Department of Homeland Security (DHS) components, including the FBI, DEA, U.S. Attorney's Offices, and others. Services are required at approximately 490 DOJ offices nationwide, currently supported by around 1,400 contractor personnel.

Key task areas include:

• Clerical Support: Filing, mail services, receptionist duties, operation of office equipment.
• Documentation Services: Typing forms, data entry, record updates, database management.
• General Support Services: Inventory reconciliation, word processing, report preparation.
• Legal Process and Analytical Support: Examination of legal instruments, research for attorneys and agents, pre-seizure support.
• Property Technician Services: Accountability of seized assets, receiving, inventory, and assisting with disposal.
• Fiscal and Financial Operational Services: Preparation and management of fiscal documents, data entry into financial systems.
• Technical Writing Services: Development and editing of reports, manuals, and publications.
• Training Services: Development and delivery of asset forfeiture training curricula.
• Specialized Knowledge Services: Systemic understanding of forfeiture operations, complex asset seizure (e.g., cryptocurrency).

Numerous deliverables are required, including quarterly Performance Evaluation Meetings, Recruitment Plans, Retention Plans, Key Personnel Resumes, and various monthly, quarterly, and annual reports (e.g., Contract Management Reports, Recruitment Reports, Performance Status and Issues, Labor Hours/Costs Reports, Travel Cost Reports, Staffing Reports, Expenditure Reports). An Ordering and Operations Report is due 90 days after award and updated every 60 days.

The contract period of performance is seven years, consisting of a base period and four option periods. The place of performance will be determined at the task order level.

• Security: Work involves access to classified and unclassified information. Contractor must comply with NISPOM and possess a Top Secret Facility Clearance.
• Personnel: Key personnel must be identified and approved. Substitutions require advance notice and COR/CO approval.
• Travel: Local travel is generally not reimbursed. Non-local travel requires advance COR approval and must be economical. Reimbursement is based on actual costs per FAR Part 31.
• Government Furnished Property: Workstations (monitors, keyboard, mouse) will be provided.

Form / Attachment / Pricing Sheet

This document, OMB Bulletin No. 23-01, establishes revised delineations for the Nation's Metropolitan Statistical Areas, Micropolitan Statistical Areas, Combined Statistical Areas, and Metropolitan Divisions. It supersedes OMB Bulletin No. 20-01 and provides guidance on the use of these delineations. The Bulletin includes six lists of statistical areas, which are available electronically.

• Purpose: To establish revised delineations for Core Based Statistical Areas (CBSAs) and provide guidance on their use.
• Background: Delineations are based on the 2020 Standards for Delineating Core Based Statistical Areas and use data from the 2020 Decennial Census, American Community Survey, and Census Population Estimates Program.
• Lists Provided: Six lists detailing Metropolitan Statistical Areas, Metropolitan Divisions, Micropolitan Statistical Areas, and Combined Statistical Areas, including titles, codes, delineations, principal cities, and components.
• Use of Delineations: Primarily for Federal statistical activities to ensure nationally consistent data. While not intended for non-statistical uses like program administration or service delivery, OMB acknowledges their potential use in such programs, emphasizing the agency's responsibility to ensure appropriateness and consult General Counsel.
• Inquiries: Directed to Gabriel Amaro at gabriel.h.amaro@omb.eop.gov for standards and statistical uses, and to the appropriate agency for program administration or regulation uses.

This document is crucial for bidders who need to understand the geographic definitions of statistical areas used by the government for data collection and analysis. This can impact market research, competitive analysis, and understanding demographic data related to specific opportunities. Bidders should consult the provided lists and guidance to ensure their understanding of the relevant geographic areas for any government contracting activities that rely on these statistical delineations.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Area Wage Determination.xlsx", provides a list of cities, their corresponding states, the county or counties within those states, a specific Wage Determination number, and the Revision Number for that determination. This information is crucial for contractors to understand the applicable wage rates for various locations, which is often a requirement for government contracts, particularly those subject to the Service Contract Act or Davis-Bacon Act.

• City: The specific city for which the wage determination applies.
• State: The state in which the city is located.
• Location AWD County: The county or counties associated with the Area Wage Determination for that location.
• Wage Determination: A unique identifier for the wage determination applicable to the specified location.
• Revision No.: The revision number of the wage determination, indicating the most current version.

Bidders must consult this attachment to identify the correct wage determination and revision number for all geographic areas where contract performance is expected. This is essential for accurately calculating labor costs, ensuring compliance with federal labor laws, and submitting a compliant proposal. Failure to use the correct wage determination can lead to non-compliance and potential rejection of bids.

Form / Attachment / Pricing Sheet

This document provides a labor classification matrix, mapping Federal Grade Equivalents (FGE) and Department of Labor (DOL) Service Contract Act (SCA)/Wage Determination (WD) Categories to specific job titles. It also includes columns for "DOJ Guidance" and "Offeror Proposed" classifications, suggesting it serves as a reference for bidders to align their proposed labor categories with government expectations and requirements.

• Job Titles: Lists various positions from Program Manager to Clerical staff.
• Federal Grade Equivalent (FGE): Indicates the corresponding General Schedule (GS) grade for each position (e.g., GS-12, GS-11, GS-9, etc.) or notes exemptions (e.g., Exempt under FLSA).
• DOL SCA/WD Category & Class. Code: Provides the applicable Service Contract Act or Wage Determination category and its corresponding classification code, where applicable.
• Exemptions: Notes if positions are exempt under FLSA Executive/Supervisory or Professional exemptions.

This attachment is crucial for bidders to understand the expected labor categories, their corresponding federal grade equivalents, and any applicable DOL SCA/WD requirements. Bidders should use this matrix to ensure their proposed staffing plan and labor rates align with the government's anticipated structure and compliance needs for the opportunity.

Questions & Answers / Clarifications

This document contains a series of questions submitted by vendors regarding the Request for Proposal (RFP) and the government's corresponding answers. It serves to clarify details of the solicitation.

• Question 1-20: The document provides a template for submitting questions, with columns for Question Number, RFP Section/Attachment, RFP/Attachment Page Number, Vendor's Question, and DOJ Answer. The specific questions and answers are not provided in the extracted text, only the structure for them.

This document, by its nature, is intended to clarify the existing solicitation. Bidders should review any provided answers (when available) to ensure their proposals accurately address the government's requirements and to understand any nuances or specific interpretations of the RFP sections mentioned.

Statement of Work (SOW) / Performance Work Statement (PWS)

The goal is to provide support services for the Asset Forfeiture Management Staff (AFMS) to effectively manage and administer the Asset Forfeiture Fund (AFF) and related joint law enforcement operation (JLEO) program activities. This includes developing financial policy, facilitating reporting, and conducting internal reviews to enhance accountability and transparency of AFP resources.

• Provide Subject Matter Expertise (SME) on federal forfeiture and inter-agency coordination, analyzing forfeiture operations and investigative expenses.

• Offer Fiscal and Financial Operational Services, including preparation and management of fiscal documents like disbursement requests and voucher examinations.

• Conduct analysis of financial and program information, component submissions, and internal controls to ensure compliance with financial guidelines.

• Provide advanced knowledge of the Asset Forfeiture Fund and compliance requirements as outlined in the Asset Forfeiture Financial Management Policy Guide.

• Develop and update policies and procedures related to asset forfeiture.

• Facilitate training on asset forfeiture laws, procedures, and best practices.

• Provide expert advice and consultation on asset forfeiture matters.

• Document asset seizure and forfeiture proceedings, maintaining records and preparing reports.

• Conduct research and analysis on asset forfeiture trends, legal precedents, and legislative developments.

• Collaborate with other agencies and stakeholders involved in asset forfeiture efforts.

• Specifically support AFMS on federal forfeiture nationwide, monitoring and evaluating agency performance metrics, and identifying policy or operational enhancement opportunities.

• Assist AFMS in reviewing and overseeing JLEO activities, including budget requests and expenditures for seven agencies (ATF, DEA, FBI, FDA, OCDETF, USDA, USMS).

• Support the collection, review, cleansing, and standardization of JLEO data (Exhibit 6) and assist in placing it into the Tableau application.

• Conduct in-depth reviews of the JLEO Program across agencies and expense categories.

• Weekly progress reports documenting status of assignments, upcoming travel, and anticipated activities.

• Performance metrics for individual agencies will be monitored and evaluated.

• Compliance reviews will be conducted, with follow-up reports on site visits including performance metrics.

• Base Period: October 1, 2026 to September 30, 2027

• Option Year 1: October 1, 2027 to September 30, 2028

• Option Year 2: October 1, 2028 to September 30, 2029

• Option Year 3: October 1, 2029 to September 30, 2030

• Option Year 4: October 1, 2030 to September 30, 2031

• Location: 2CON 145 N Street, NE, Washington, DC. Hybrid work schedule.

• Labor categories: Senior Forfeiture Financial Specialist and Records/Examiner Analyst.

• Security Clearance: T2R level public trust access.

• Travel: Will require advance authorization and align with AFMS requirements.

• On-going and continuous work, 40 hours per week up to 1,900 hours per year.

• Government-furnished office and computer will be provided.

Form / Attachment / Pricing Sheet

This document provides detailed descriptions of various labor categories, outlining the required qualifications, experience, and specific tasks associated with each role. This information is crucial for bidders to understand the personnel requirements for the opportunity and to staff their proposals accordingly.

• Clerical I & II: Basic administrative support, including filing, mail handling, answering phones, operating office equipment, and typing.
• Records Examiner/Analyst (Levels II-IV): Roles focused on data management, validation, verification, analysis, and reporting, with increasing levels of experience, education, and specialized skills (e.g., asset forfeiture, data analysis, quality assurance, Microsoft Office proficiency).
• Paralegal/Legal Assistant (Levels II-IV): Support for legal teams, involving legal research, document preparation, case file management, trial preparation, and knowledge of forfeiture laws and automated litigation support.
• Supervisory Roles: Positions like Supervisory Records Examiner/Analyst, Supervisory Paralegal, Supervisory Financial Analyst, and Operations Supervisor/Project Director/Agency Manager/Regional Director/Program Manager, requiring leadership, management, quality control, and recruitment experience.
• Specialized Roles: Including Law Clerk, Senior Law Clerk, Seized Property Technician, Procurement Technician, Training Technician, Senior Pre-Seizure Specialist, Litigation Financial Analyst, Forfeiture Financial Specialist, Senior Forfeiture Financial Specialist, Cryptocurrency Specialist, Junior Financial Analyst, Financial Analyst, and Senior Financial Analyst, each with specific duties in areas like legal research, financial analysis, asset management, procurement, training, and digital asset management.
• Technical Writers (Junior, Standard, Senior): Roles focused on creating, editing, and managing technical and administrative documentation.

Bidders must use these labor category descriptions to accurately price their proposals, identify suitable candidates for required roles, and demonstrate their understanding of the personnel qualifications needed to fulfill the contract requirements. This attachment directly informs staffing plans and resource allocation.

Form / Attachment / Pricing Sheet

This document is a Confidentiality Agreement for Contractor Employees, required for individuals working under a specific Government Contract. It outlines the standards of trustworthiness and integrity expected regarding sensitive materials and information.

• Contractor employees must swear to uphold high standards of trustworthiness and integrity.
• Prohibits revealing, divulging, publicizing, or disseminating any matters or information obtained in connection with the contract, except as necessary for duties.
• Restricts removing documents from the place of performance without COR approval.
• Emphasizes that these obligations apply during and after employment on the contract, without time limitation.
• Warns that unauthorized actions may lead to removal of computer access privileges.
• States that all government-provided materials are government property and must be surrendered upon request, with failure to do so potentially violating 18 U.S.C. 641 (theft of government property).
• Notes that the agreement may be modified by the government under specific circumstances (e.g., court orders, statutory requirements).
• Clarifies that the agreement is consistent with and does not supersede existing statutes or Executive Orders related to classified information, communications to Congress, reporting violations, or whistleblower protections.

Potential bidders should be aware that this agreement will likely be a required document for their employees who will be working on the contract. It signifies the sensitive nature of the work and the strict confidentiality requirements that will be imposed. Understanding these obligations is crucial for assessing personnel requirements and compliance responsibilities.

Form / Attachment / Pricing Sheet

This document is a template for a Small Business Subcontracting Plan, required by Public Law 95-507 and FAR Subpart 19.7. It serves as a guideline for offerors to outline their proposed subcontracting goals and methods for a specific contract. The accepted plan will be incorporated into the award document.

• Plan Type: Specifies an Individual Contract Plan, covering the entire contract period and applying to a specific contract.
• Goals: Requires separate percentage goals for subcontracting with various small business categories (Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, Women-Owned Small Business) for both base and option periods.
• Products/Services to be Subcontracted: A section to list specific products/services to be subcontracted, the names of subcontractors, and their business types.
• Methods: Requires description of how subcontract goals were developed, including source lists used (e.g., PRO-Net) and whether indirect costs are included.
• Program Administration: Identifies the individual responsible for administering the subcontracting program.
• Assurances: Outlines contractor commitments, including incorporating the subcontracting clause into subcontracts, cooperating with surveys, submitting periodic reports (SF 294, SF 295), and ensuring subcontractors also report.
• Record Keeping: Details the types of records to be maintained regarding source lists, outreach efforts, solicitation records, and award data.
• Implementation: Describes functions to assist small businesses in participating in subcontracts.
• Reporting: Specifies the submission of Standard Form (SF) 294 and SF 295 reports.

Bidders must use this template to develop and submit their subcontracting plan as part of their proposal. It outlines the government's expectations for small business participation and requires specific goal setting and reporting. Failure to comply in good faith can result in material breach of contract and liquidated damages.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for offerors to complete regarding their performance on previous contracts. It requires information from both the offeror and the customer point of contact (POC).

Sections to be Completed by Offeror (Items 1-22):

• Offeror and Performing Entity UEI and Name
• Relationship of Performing Entity to Offeror
• Role of Performing Entity (Prime, Subcontractor, etc.)
• Contract and Task Order Numbers
• Award NAICS, Program/Project Title, Customer/Agency
• Customer POC details (Name, Address, Phone, Email)
• Identification of teaming partners/subcontractors and their roles
• Contract Type and Total Value
• Summary of work performed
• Period of Performance and Completion Date

Sections to be Completed by Customer POC (Items 23-28):

• Performance ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) for:
  • Technical Quality
  • Schedule/Timeliness
  • Cost Control/Invoicing
  • Management/Business Relations
• Explanation for all assigned ratings, referencing FAR 42.1503 definitions.
• Specific questions regarding contractor's response to technical direction, personnel quality, deliverable quality, on-time completion, invoicing accuracy, and staff onboarding.
• Recommendation for future contract awards.
• Disclosure of any other contract problems.

Offerors must complete their sections accurately and submit the form to christina.murray@usdoj.gov by April 30, 2026 (4:30pm EST). A separate form is required for each contract or order. The customer POC will use the completed form to evaluate past performance, which is a critical factor in contract awards. Bidders should ensure they provide comprehensive and truthful information for their past performance evaluations.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a pricing table for Task Order 1. Bidders are expected to use this table to provide their pricing details.

• The table outlines pricing for a Base Period and four Option Periods, covering dates from October 1, 2026, through September 30, 2031.
• It includes columns for Estimated Hours (Est Hrs), Unit Price, and Total for each period.
• Specific labor categories listed are 'Senior Forfeiture Financial Specialist' and 'Records/Examiner Analyst', both with an 'Hour' unit.
• A section for 'HUBZone Price Adjustment' is included, with a field to indicate 'yes' or 'no'.
• The 'Grand Total' and 'Total Evaluated Price' are also present.

Bidders must complete this pricing table accurately to submit their proposal. The provided labor categories, estimated hours, and period of performance are critical for calculating the total bid price. The HUBZone price adjustment option should be considered if applicable. The current values in the table are all 0.0, indicating it is a template to be filled in by the bidder.