Audio/Visual and Media Support Services, Louis Stokes Cleveland VA Medical Center, Sole Source SDVOSB
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), through NCO 10, has issued a Notice of Intent to Award a Sole Source Contract for Audio/Visual (A.V.) and Media Support Services at the Louis Stokes Cleveland VA Medical Center, Cleveland, OH. The intended awardee is Point Breeze Communications, Inc., an SBA-certified Service-Disabled Veteran-Owned Small Business (SDVOSB). This notice is for information and planning; however, other responsible sources may submit capability statements by May 26, 2026, at 4:30 PM ET.
Scope of Work
The requirement includes providing full-time onsite A.V. technical support, video production, video teleconferencing (VTC) systems support, IP/CCTV physical security systems support, digital signage, and related media services. These services are crucial for supporting continuous VA healthcare operations at the large, complex medical center.
Contract & Timeline
- Type: Firm-Fixed-Price (FFP) Sole Source
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Sole Source
- Intended Awardee: Point Breeze Communications, Inc.
- Estimated Value: Approximately $788,000.00 (inclusive of all option years)
- Period of Performance: Base Year (August 1, 2026 – July 31, 2027) and two (2) Option Years, extending through July 31, 2029.
- NAICS Code: 512110 – Motion Picture and Video Production
- Response Due: May 26, 2026, 4:30 PM ET
- Published: May 7, 2026
Rationale for Sole Source
The proposed action is authorized under the Veterans First Contracting Program (38 U.S.C. 8127(c)) and VAAR 819.7008. Market research supports this decision, citing Point Breeze Communications, Inc.'s status as an eligible SDVOSB, their continuous satisfactory performance at the facility since 2018, specialized facility-specific knowledge, and current manufacturer certifications relevant to the existing VA A.V. infrastructure. The estimated contract value is consistent with market rates.
Opportunity for Interested Sources
While this is not a request for competitive quotations, responsible sources may submit a capability statement demonstrating their ability to fully meet the described requirements. Statements must include business details (UEI, CAGE, socioeconomic status), evidence of SDVOSB/VOSB certification, detailed relevant experience at comparable large healthcare facilities, technical capabilities, manufacturer certifications, and ability to provide full-time onsite support and meet VA security requirements.
Submission & Evaluation
Capability statements must be emailed to Christopher Powell (christopher.powell@va.gov) by the deadline, with the subject line: "Response to Notice of Intent to Sole Source – A.V. and Media Support Services, Cleveland VAMC." The Government will review timely responses to inform market research but is not obligated to change its acquisition strategy. If no suitable responses are received, the sole source award to Point Breeze Communications, Inc. will proceed.