Audiovisual System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Interior, Bureau of Indian Affairs (BIA), through its Indian Education Acquisition Office, is seeking proposals for a Firm Fixed-Price contract to procure and install an Audiovisual System for Turtle Mountain Middle School in Belcourt, ND. This is a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside. The requirement is for an upgrade to obsolete AV equipment in the school's cafeteria and gymnasium. Quotes are due April 9, 2026, at 10:00 AM MDT.
Scope of Work
The contractor will be responsible for providing all necessary resources, including labor, materials, and equipment, for the complete installation of new audiovisual systems. Key tasks include:
- Disconnecting and removing existing obsolete AV equipment.
- Installing, configuring, and fully testing new projection and sound systems in the gymnasium and cafeteria.
- Ensuring all equipment is mounted and wired according to manufacturer specifications and code.
- Conducting functional testing and commissioning systems for daily use.
- Providing basic operational orientation for designated school staff.
- Proper disposal of all waste and packing materials.
Contract Details
- Contract Type: Firm Fixed Price
- Delivery Terms: FOB Destination
- Period of Performance: From award until May 22, 2026 (during school session), with unrestricted access from May 23, 2026, through July 31, 2026.
- Set-Aside: 100% Indian Small Business Economic Enterprise (ISBEE). Offerors must comply with DIAR 1452.280-1 and 1452.280-4. All personnel must be US citizens and speak fluent English.
Submission & Evaluation
- Offer Due Date: April 9, 2026, at 10:00 AM MDT.
- Submission: Quotes must be all-inclusive firm fixed price and submitted electronically to leahr.azure@bie.edu.
- Evaluation Factors: Technical (Equipment specifications, Delivery Lead Time, Contractor Experience, Capability, and Resources) and Price.
- Award Basis: Best Value.
- Questions: All inquiries must be emailed to felicia.aspaas@bie.edu and leahr.azure@bie.edu.
Additional Notes
A site visit is strongly encouraged and expected. Requests for site visits must be made via email by March 20, 2026, at 12:00 PM Central Time. The solicitation incorporates applicable FAR clauses. TERO fees must be paid within 45 days of award.