Audit & Accreditation Services for Mexican Correctional Facilities

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective of this effort is to enhance prison conditions in Mexico by achieving compliance with the International Core Standards developed by the American Correctional Association (ACA). This involves evaluating and accrediting/re-accrediting up to forty (40) Mexican federal and state correctional facilities annually.

The contractor shall provide all labor, services, materials, and equipment necessary to perform audits and provide technical assistance for the accreditation and re-accreditation of Mexican correctional facilities by the ACA. This includes:

• Conducting audits to assess administration, management, operations, services, physical infrastructure, and security conditions.

• Selecting and assigning qualified auditors with specific experience in correctional settings and the ACA accreditation process, including Spanish language proficiency.

• Providing technical assistance for clarification on policies and procedures.

• Preparing audit reports in Spanish and English.

• Reviewing and responding to plans of action for non-compliance.

• Conducting panel hearings.

• Performing technical assistance and monitoring visits as needed.

• Translating relevant documents into Spanish.

• Coordinating all travel and accommodation for personnel.

• Up to forty (40) facility audits per year.

• Three (3) technical assistance visits (TAVs) per year.

• Audit reports and other required documentation must be delivered in Spanish and English within specified timeframes (e.g., 10 business days after audit completion).

• A Project Management Plan (PMP) must be submitted annually.

• Quarterly Project Reports detailing activities, progress, and planned actions are required.

• A Monitoring and Evaluation (M&E) Report is required quarterly.

• Timely submission of deliverables is critical; late submissions can result in negative Contractor Performance Assessment Reporting System (CPARS) ratings and may affect the exercise of option years.

• Period of Performance: One (1) base year plus three (3) option years.

• Place of Performance: State or federal prisons within Mexico for audits/TAVs; conference centers in the U.S. or virtually for panel hearings.

• Auditors must meet specific qualifications, including at least five (5) years of correctional experience and three (3) years in the ACA accreditation process, with preference for experience in Mexico.

• Auditors must be culturally sensitive and possess a valid passport.

• All personnel must comply with U.S. Embassy security requirements for travel within Mexico.

• All documentation and reports generated become the property of the U.S. government.

• The contractor is responsible for quality control; the government will conduct quality assurance.

• This is a firm-fixed-price contract.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "19AQMM26Q0109 Prison Audit & Accreditation (INL Mexico)" solicitation.

• Evaluation Factors: The evaluation factors in Section M have been corrected and are consistent with Section L. This correction is detailed in Amendment 0001.

• Resumes: Offerors must provide resumes for all proposed visiting committee auditors. These resumes should demonstrate the auditors meet the qualifications and experience outlined in Section 5 of the SOW. Resumes must not exceed one page each, and five resumes must be submitted. They do not count towards the overall page limit.

• Performance Monitoring Visit (PMV): The ACA requires a PMV between the 18th and 24th month post-audit to ensure continued accreditation. This PMV should be included as a task within the pricing for "Facility Audits And Accreditation" (Line Item X001).

• The solicitation's evaluation factors have been amended.

• Specific requirements for auditor resumes and their submission have been clarified.

• The inclusion of a Performance Monitoring Visit (PMV) as a priced task has been confirmed.

Amendment / Modification

This amendment (0001) to solicitation 19AQMM26Q0109 makes the following changes:

• Provides Questions and Answers (Q&A): The amendment includes the Q&A document that was accompanying the original solicitation.

• Updates Clause 52.212-2: This clause, related to evaluation factors, has been updated to include evaluation factors that were inadvertently omitted when a deviated provision was previously included.

• Modifies Section L: Instructions for the submission of resumes with proposals have been added to Section L.

• Revises SOW Attachment 1: Changes have been made to SOW Attachment 1 to align with the Q&A. Specifically:

  • Requirements for COR approval of new auditors post-award have been added.
  • It is noted that Audits (Task 001) should include the Performance Monitoring Visit (PMV) in alignment with ACA standards.

• Solicitation Document

• Clause 52.212-2

• Section L

• SOW Attachment 1

• The amendment provides Q&A, which may impact how offerors prepare their proposals.

• Updates to Section L add resume submission instructions.

• The effective date of this amendment is March 2, 2026, and the solicitation amendment number is 0001. The original solicitation date was March 13, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

To enhance prison conditions in Mexico by achieving compliance with the International Core Standards developed by the American Correctional Association (ACA), through audits and re-accreditation processes.

• Perform audits to evaluate Mexican prisons seeking accreditation or re-accreditation by the ACA.

• Assess facilities based on ACA standards, covering administration, management, operations, services, physical infrastructure, and security conditions.

• Provide all necessary services, logistics, and equipment for the contract.

• Conduct up to forty (40) audits per year.

• Perform three (3) technical assistance visits (TAV) per year.

• Auditors must meet specific qualifications, including Spanish language proficiency, correctional experience, and ACA accreditation process experience.

• Auditors must be culturally sensitive and possess valid passports.

• Prepare visiting committee reports in Spanish and English within ten (10) business days of the visit.

• Respond to non-compliance standards plans within ten (10) business days.

• Submit quarterly project reports and an annual Project Management Plan (PMP).

• Deliverables must be submitted electronically in Spanish and English.

• Contract period: One (1) base year plus up to three (3) one-year option years.

• Place of performance: State or federal prisons within Mexico for audits/TAVs, and U.S. conference centers or virtually for panel hearings.

• The contractor is responsible for all labor, services, materials, equipment, transportation, and supervision.

• All documentation and reports become the property of the U.S. government.

• Confidentiality of information is required, and dissemination of work products requires prior written authorization.

• A Quality Assurance and Surveillance Plan (QASP) will be used to monitor contractor performance.

Form / Attachment / Pricing Sheet

This document is a Past Performance Information Questionnaire (PPIQ) intended for use by the government to gather feedback on a contractor's performance. Bidders may be asked to provide this to their past performance references.

• Sections for the responder to fill out their contact information and details about the contract being reviewed.
• A rating scale from 0 (Unsatisfactory) to 4 (Outstanding), with options for Not Applicable (NA) and Don't Know (DK).
• Specific questions covering various aspects of contractor performance, including:
  • Meeting milestones and submitting deliverables
  • Adherence to schedules and cost performance
  • Accuracy of invoices and reasonableness of pricing for changes
  • Key personnel performance and ability to recruit staff
  • Project management system effectiveness
  • Trend in contract performance
  • Teaming/partnering and integration with other contractors
  • Execution of the Statement of Work
  • Responsiveness to technical direction
  • Subcontract management and transition effectiveness
  • Regulatory compliance and corporate support
  • Quality assurance and human resources management
  • Cooperation with stakeholders
• Overall assessment and a "Would you hire this Company again?" question.
• A section for additional comments.

This questionnaire is a tool used by the government to evaluate a bidder's past performance. Bidders should be aware of the types of questions asked and the performance areas assessed, as this information will likely be used in the evaluation of their proposals. Understanding these criteria can help bidders prepare their past performance references and ensure they are highlighting relevant experience.

Solicitation

This solicitation is for "Audit & Accreditation Mex. Correctional Facilities" services. The government is procuring auditing services for federal and state correctional facilities in Mexico. The contract will be a firm-fixed-price definitive contract, following FAR Part 12 and FAR 13 procedures, under NAICS code 611430.

The scope of work includes:

• Facility audits and accreditation in accordance with ACA standards.

• Technical Assistance Visits (TAVs).

• Preparation of audit reports with recommendations.

• Conducting and attending panel hearings.

• Quarterly performance reports.

• Monitoring and Evaluation (M&E) reports.

• Annual project plans.

• Defense Base Act (DBA) insurance.

• Value Added Tax (VAT) in Mexico.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base Year (June 1, 2026 - May 31, 2027) plus three one-year option periods.

• Option Year 1: June 1, 2027 - May 31, 2028

• Option Year 2: June 1, 2028 - May 31, 2029

• Option Year 3: June 1, 2029 - May 31, 2030

• Offers are due by March 23, 2026, at 5:00 p.m. CST via email to ModrakER@state.gov.

• Quotations must be submitted as Adobe .pdf files.

• Technical quotations have a 15-page limit (excluding resumes, which are limited to 2 pages each). Relevant Corporate Experience is limited to 2 pages.

• Evaluation will be based on technical merit (more important than price) and price.

• The acquisition is unrestricted.

• The government will provide identification and access to the Government of Mexico (GOM) correctional facilities, and schedule audits/visits.

• The contractor must separately price VAT and DBA insurance.

• Performance will occur in Mexico and potentially U.S. conference centers for panel hearings.

Form / Attachment / Pricing Sheet

This document is the Past-Performance Reference Information Form. It is designed to collect detailed information about a contractor's performance on previous contracts. Bidders will likely need to complete this form to provide references for their past work as part of their proposal submission.

The form requests the following information for each reference:

• Government agency or commercial firm details (name, address)
• Contract details (number, type, dates, value)
• Work description and scope
• Technical, Contracting, and Environmental Regulator points of contact
• Information on consultants, partners, and subcontractors
• Current status of the contract

This form is crucial for bidders to document their past performance. The instructions emphasize describing the nature and scope of the work, its relevance to the current acquisition, and any performance issues or successes. Completing this form accurately and thoroughly will be essential for demonstrating capability and meeting evaluation criteria related to past performance.

Form / Attachment / Pricing Sheet

This document is a price matrix for the "Audit & Accreditation for Mexican Correctional Facilities" opportunity. It outlines the required pricing structure for various CLINs (Contract Line Item Numbers) across the base year and three option years.

• Pricing Basis: All prices are Firm Fixed Price (FFP). Travel expenses must be included within the FFP and will not be billed separately. Value Added Tax (VAT) and Defense Base Act (DBA) insurance are treated as pass-through FFP direct reimbursements, contingent on contractor compliance and documentation.
• Completion Instructions: Offerors must enter their FFP quotes in the yellow cells on the "Price Matrix" sheet. The sheet is protected, allowing input only in these designated cells. Totals will auto-calculate.
• CLINs: Includes CLINs for Facility Audits and Accreditation, Technical Assistance Visits (TAVs), Audit Reports, Panel Hearings, Quarterly Performance Reports, Monitoring & Evaluation (M&E) Reports, VAT, and DBA Insurance.
• Deliverables: Specific deliverables and their associated timing are noted for several CLINs (e.g., audit reports, performance reports).

This price matrix is critical for bidders to understand the cost structure and to accurately prepare their quotes. Completing all yellow cells with FFP quotes is required for compliance and evaluation. Bidders must ensure their FFP quotes encompass all costs, including travel, and adhere to the specific requirements for VAT and DBA insurance as detailed in the SOW and this document.