Automated soil sensor probe with a UTV mounted skid

Form / Attachment / Pricing Sheet

This document is a "Quote Submission Form" for Solicitation Number 1232SA26Q0142, titled "Automated Soil Sensor Probe - RFQ". It is designed for vendors to submit their pricing and company information for consideration.

• Company Information: Requires confirmation of current SAM registration, SAM Unique Entity Identifier (UEI), Company Legal Name, Doing Business As (if applicable), Company Address, and CAGE Code.
• Socio-economic Status: Vendors must self-certify their status relative to the NAICS code 333111, selecting from options like Small Business Concern, SBA-certified 8(a), Veteran Owned, Woman-Owned, Disadvantaged, SBA-certified HUB Zone Business, Service-Disabled Veteran Owned, Economically Disadvantaged Woman Owned, or Other Than Small Business Concern.
• Quote Information: Includes fields for Quote Number, Quote Date, and Quote Expiration Date.
• Quoted Prices: A table for vendors to enter Unit Price and Total Amount for "Automated Soil Sensor Probe with UTV Mounted Skid" (Line Item 0001). The form specifies that the Line-Item Total Amount is Quantity multiplied by Unit Price, and the Total Quoted Price is the sum of all Line-Item Total Amounts.
• Time to Delivery: Vendors must indicate delivery time in days, weeks, or months.
• Certification: A mandatory certification statement confirming understanding that incomplete submissions may be removed from consideration, requiring signature, printed name, title, contact information, and date.

This form is essential for any vendor wishing to respond to the "Automated Soil Sensor Probe - RFQ". Bidders must accurately complete all sections, including company registration details, socio-economic status, pricing for the specified item, delivery timeline, and the final certification, to ensure their quote is considered for award.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial items, specifically an automated soil sensor probe with a UTV mounted skid. It constitutes the only solicitation, and a separate written solicitation will not be issued. The acquisition is unrestricted, with a North American Industry Classification Standard Code of 333111 and a small business size standard of 1250 employees.

• The core requirement is an automated soil sensor probe with a UTV mounted skid.

• Technical data and supporting documentation are available via attachments, including Specifications (Attachment 2) and a Performance Work Statement (Attachment 2).

• Delivery is requested F.O.B. Destination.

• A firm-fixed price requirements contract is anticipated.

• The government intends to make one award.

• Offerors must submit pricing for all items.

• Quotes will be evaluated based on the lowest price technically acceptable criteria.

• Only the lowest priced offer will be evaluated for Technical Acceptability. If not acceptable, the process continues with the next lowest priced offer.

• Technical Acceptability will be rated as "acceptable" or "unacceptable" based on the offeror's ability to provide a sound and compliant approach.

• Quotes must include a completed Quote Submission Form (Attachment 3), solicitation number, offeror's contact information, pricing, and names of authorized negotiators.

• Supporting documentation demonstrating how the quoted product meets or exceeds minimum salient characteristics is required.

• Active registration in SAM.gov is mandatory at the time of quote submission.

• Facsimile submissions are not authorized.

• Quotes must be submitted electronically via email in Adobe PDF format.

• The offeror agrees to hold prices firm for 90 calendar days from the offer receipt date.

• This is an unrestricted requirement.

• Offerors or the product/service are not required to meet a qualification requirement to be eligible for award.

• Responsible sources may submit a quotation.

• Questions are due no later than February 12, 2026, at 12:00 PM Central Time, and should be emailed to Katelyn.nelson@usda.gov.

• The Contracting Officer/Contract Specialist/Purchasing Agent will receive electronic submissions.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• The place of performance is Genetics & Sustainable Agriculture Research Unit, Crop Science Research Lab, USDA, ARS, 150 Twelve Lane, Mississippi State, MS 397.

• The document lists numerous FAR clauses and provisions that are applicable, including those related to commercial products/services, labor standards, and certifications.

Form / Attachment / Pricing Sheet

This document outlines the key specifications and requirements for an Automated Soil Sensor Probe. It details the capabilities the instrument must possess for measuring soil carbon content and geo-referencing data points.

• Measurement Capabilities: The instrument must measure soil organic matter or total soil carbon, soil penetration resistance, bulk soil apparent electrical conductivity (ECa), and soil dielectric permittivity (with low importance) to a depth of at least 12 inches.
• Measurement Mode: Data collection must be instantaneous as the instrument moves across the field. It must simultaneously collect all four data types and georeference each point for high-resolution soil maps. The instrument should be flexible enough to mount on light to heavy-duty vehicles.
• Additional Requirements: The probe must have the capability to log, download, process, and transfer data to commercial software packages. It should also offer real-time data visualization. The manufacturer is required to provide reasonable support and training.

This attachment provides critical technical specifications that potential bidders must meet if they intend to propose a solution for this opportunity. It defines the core functionality and performance expectations for the required Automated Soil Sensor Probe.