Automatic External Defibrillator

Other / Unclassified

This document is a "Single Source Justification" for soliciting from a single source for purchases over the micro-purchase threshold but not exceeding the Simplified Acquisition Threshold (SAT), in accordance with FAR 13.106-1. It outlines the Department of Veterans Affairs' intent to purchase 56 new automatic external defibrillators (AEDs), 2 AED Trainers, and 25 AED Wall cabinets for the Eastern Kansas VA Hospital Systems.

This document explains the rationale for a sole-source acquisition. It details:

• Supplies/Services: 56 AEDs, 2 AED Trainers, and 25 AED Wall cabinets to replace end-of-life equipment at EKHCS Topeka and Leavenworth campuses.
• Unique Characteristics: The LIFEPAK CR2 is specified due to its ability to deliver up to 360J biphasic doses and its "insight technology" which allows rhythm analysis during active compression when paired with the LUCAS device. This combination is stated to significantly reduce pauses in care, unlike the Zoll AED 3.
• Market Research: The document indicates that market research was conducted, but the specific results are redacted.
• Contracting Activity: Department of Veterans Affairs, NCO 15, located at 3450 S. Leavenworth, KS 66048.
• Estimated Amount: The estimated amount is redacted.
• Justification Approval: The purchase is approved by the Contracting Officer in accordance with FAR 13.106-1(b), with a note requiring a determination of price reasonableness.

Solicitation / RFP / RFQ

This solicitation is for the purchase of 56 new automatic external defibrillators (AEDs), 2 AED Trainers, and 25 AED Wall cabinets. These devices are intended to replace existing end-of-life AEDs at the Eastern Kansas Healthcare System (EKHCS) Topeka and Leavenworth campuses. This is a Brand Name Requirement.

• AEDs: 56 units, semi-automatic, WIFI enabled, English language, with a minimum 8-year warranty. Each AED must include 1 set of electrodes (minimum 4-year life), 1 battery (minimum 4-year life), a carrying case, USB cable, and operating instructions. The AEDs must meet specific salient characteristics including dimensions, weight, AC/DC operation, WiFi capability, and specific control and energy default features.

• AED Trainers: 2 units, designed to resemble the AEDs, with carrying cases and operating instructions.

• AED Wall Cabinets: 25 units, surface mount with alarm, rolled edges, white.

• AED Batteries: 23 extra batteries, new OEM, minimum 800 minutes of operating time, 4-year standby life.

• AED Electrodes: 112 sets of extra electrodes, adult/pediatric compatible, minimum 4-year life, with electrode cover.

• Training: The contractor shall provide on-site training for biomed technicians and clinical personnel.

• Documentation: Operation and maintenance manuals, user manuals, and service manuals.

• Warranty: All manufacturers' warranties must be provided upon delivery.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Not explicitly stated, but delivery is 45 Days ARO for the initial item.

• Estimated Value: Not stated.

• Offer Due Date: April 20, 2026, 1100 CDT.

• Submission Instructions: Offers must be submitted to the office specified in the solicitation by the due date and time. Offers should include a technical description, price, warranty terms, and representations and certifications.

• Evaluation Criteria: Offers will be evaluated based on Technical Requirements, Past Performance, and Price. Technical Requirements and Past Performance combined are considered more significant than price alone.

• This acquisition is a Small Business Set-Aside.

• The NAICS code is 334510 with a size standard of 1250 employees.

• A Brand Name Requirement is in effect.

• Vendors must be authorized distributors and submit an Authorized Distributor Letter with their quote.

• This is a Brand Name Requirement for Physio-Control AEDs.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-5.