8135--AUTOPACKER CONSUMABLES FOR CMOP

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for consumable supplies for the Lancaster Consolidated Mail Outpatient Pharmacy (CMOP) 763. The goal is to ensure a continuous 6-month supply of these consumables, delivered weekly, to support the installation of new Tension Bottle Packing Machines used for preparing and mailing prescriptions for Veterans. This RFQ is exclusively set aside for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

The following items are required:

• Poly Mailer Bags (12x12 AutoPacker Bags): Specific dimensions, thickness (2.5mil), material (Recycled eCommerce Mailer Film), opacity (>85), and manufacturing requirements (domestic to the US). Must include specific finishing, vent holes, corner notches, and packaging.

• Thermal Transfer Ribbon: 4"/ 4.72" x 2001', Black, premium resin-enhanced wax ribbon. Must include an extra take-up core.

• Toner Cartridge for Lexmark Printer MS825DN: Part number 58D1M0E (65K yield) or 58D1U00 (55K yield).

• Imaging Unit for Lexmark Printer MS825DN: Part number 58D0Z00 or 58D0Z0E.

• Maintenance Kit for Lexmark Printer MS825DN: Includes fuser, pick rollers, transfer roller, and separation rollers. High Yield: 400K, part# 41X2250.

• Printer/Copy Paper: White, 20lb, 92 brightness, Letter size (8 1/2 x 11), 10 reams/500 sheets per ream, 5000 sheets/case, 40 cases/pallet. Approved - Xerox® Vitality™™ Multi-Use Printer or like item.

• Contract Type: Not explicitly stated, but implied to be a supply contract.

• Period of Performance: 6-month contract, effective upon award.

• Estimated Value: Not stated.

• Proposal Submission: Offers must include signed SF 1449, completed Price Schedule EXCEL Spreadsheet, OEM documentation for each item, and completed Certificates 52.225-2 & 852.219-76.

• Evaluation Criteria: Technical, Past Performance, Delivery, and Price. The Government will use a comparative evaluation process.

• Key Deadlines:

  • Questions due: April 10, 2026, 1:00 PM CT.
  • Q&A Amendment posted: April 10, 2026.
  • Offer Due Date: April 15, 2026, 4:00 PM CDT.

• Samples: Required for all auto bags. For other items, samples are only required if an alternate product is offered. Samples must be submitted by the solicitation close date.

• Testing: Samples will be tested for technical specifications and performance standards.

• Set-Aside: Exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Nonmanufacturer Rule (NMR): A Class Waiver for NAICS Code 325992 is applicable.

• A site visit is scheduled for Thursday, April 9, 2026, at 9:00 AM CT (optional).

• Vendors must email Kristi Pendley, Jennifer Knight, and Joseph Moreira by April 8, 2026, 1:00 PM CT to confirm attendance for the site visit.

• Vendors are limited to two individuals per company for the site visit.

• Questions must be submitted in writing by April 10, 2026, 1:00 PM CT.

Other / Unclassified

This document is a database of North American Industry Classification System (NAICS) codes and their corresponding descriptors, along with the date they were posted in the Federal Register and the specific Federal Register notice. It appears to be a compilation of information related to NAICS class waivers.

This document is a reference list of NAICS codes and related Federal Register notices. It does not contain specific requirements, solicitations, or instructions for a particular opportunity. Bidders may find it useful for understanding industry classifications that may be relevant to government contracting opportunities, particularly if the opportunity specifies certain NAICS codes for set-aside purposes or for defining the scope of work.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for Solicitation 36C77026Q0106, providing line items for required goods. Bidders should use this to enter their pricing.

• Line Items: Specific products and quantities required, including Autobag, Thermal Transfer Ribbon, Toner Cartridge, Imaging Unit, Maintenance Kit, and Copy Paper.
• Specifications: Details such as size, mil thickness, part numbers (OEM and alternatives), and packaging (e.g., per box/cs, per case, per skid).
• Quantities: Required quantities are specified in various units (CS, Each, Kit, Skid).
• Delivery: Delivery requirements include frequency (e.g., 72 CS per Week, 10 per week, 5 per week, 3 Skids per week) and specific notes like "Must arrive on Skids" and "Single Shipment".
• Pricing: Fields for Unit Price and Total Price are provided for bidders to complete.

This pricing schedule is critical for bidders to understand the specific items, quantities, and delivery expectations. It directly impacts proposal preparation by requiring detailed cost input for each line item. Bidders must ensure their pricing reflects all specified requirements and delivery schedules. The due date for submission is April 15, 2026, at 4 PM CST.

Statement of Requirements

To procure consumables necessary for the operation of new Tension Bottle Packing Machines at the Lancaster CMOP 763, supporting enhanced prescription fulfillment for Veterans. The goal is to ensure a continuous 6-month supply of these consumables, delivered weekly.

This document specifies the technical requirements for several consumable items:

• Poly Mailer Bags: Specific dimensions, material (recycled content, matte finish), thickness, sealing, perforation, vent holes, corner notches, packaging (1500 bags/case, 18 cases/pallet), and opacity (>85%). Requires domestic manufacturing and technical support for auto-bagging equipment. Delivery: 72 cases per week.

• Thermal Transfer Ribbon: Specific size (4"/4.72" x 2001'), black, premium resin-enhanced wax ribbon for Sharp Auto Bagger. Prefer OEM-brand. Delivery: 52 cases in one shipment.

• Toner Cartridge for Lexmark MS825DN: Black ink, part number 58D1M0E (65K yield) or 58D1U00 (55K yield). Delivery: 10 cartridges weekly.

• Imaging Unit for Lexmark MS825DN: Lexmark 150K Imaging Unit, part number 58D0Z00 or 58D0Z0E. Delivery: 5 units weekly.

• Maintenance Kit for Lexmark MS825DN: Includes fuser, pick rollers, transfer roller, and separation rollers. High Yield: 400K, part # 41X2250. Delivery: 1 kit every 6 weeks.

• Printer/Copy Paper: Approved Xerox® Vitality™ Multi-Use Printer or equivalent. 20lb, White, 92 brightness, Letter size (8 1/2 x 11), 5000 sheets/case, 40 cases/pallet. Delivery: 3 pallets (40 cases per pallet) weekly.

• Products must function properly; exchanges/refunds required for non-functional items.

• Vendors must be able to adjust deliveries based on changing production requirements and potential workload fluctuations.

• Vendors must carry sufficient inventory to meet potential doubling of demand in short periods.

• Deliveries must be made weekly or as requested by the Point of Contact (POC).

• Location: Lancaster CMOP 763, 2962 S Longhorn Drive, Lancaster, TX 75134.

• Period of Agreement: 6 months from the date signed by the Government.

• This solicitation is verified for SDVOSB vendors.

• Deliveries must be accompanied by delivery tickets or sales slips with specific information (Vendor Name, Contract Number, CMOP Delivery Order Number, Date of Purchase, Quantity/Unit Price/Name/Model, Date of Shipment).

Sources Sought Notice

This notice is for market research purposes only and does not constitute a solicitation. The Department of Veterans Affairs (VA) NCO 15 Consolidated Mail Outpatient Pharmacy (CMOP) Division is seeking to identify qualified and capable sources for the procurement of "Autopacker Consumables for CMOP 763 TX". The government does not intend to award a contract based on this notice.

The notice lists specific items for which the VA is seeking information on potential suppliers. These include:

• Autobag, 12in x 12in, 2.5mil Fanfold
• Ribbon, Thermal Transfer for BPM Transfer
• Toner Cartridge for LexMark Printer MS825DN
• Imaging Unit for MS825DN
• Maintenance Kit for MS825DN
• Paper, Copy White

Alternative part numbers are acceptable if they meet all technical requirements. Samples are not requested at this time but may be required if an RFQ is issued.

Not applicable, as this is a sources sought notice and not a solicitation for quotes or proposals.

Interested sources should respond via email to Jennifer.Knight@va.gov by 03/13/2026 at 3pm CT. Responses should include:

• Company POC information (Name, Phone Number, Email Address)
• Company's SAM Unique ID Number
• Company's Capability Statement

Responses must also include answers to all questions in the attached Excel Spreadsheet to assess marketplace capabilities.

No specific set-aside is mentioned in this notice.

• The document references "Statement of Requirements" and an "Auto Supplies Excel Spreadsheet" as attachments.
• This notice does not obligate the VA to release a solicitation.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a list of requested products, their descriptions, manufacturer part numbers, quantities, units of measure, packaging details, and OEM information. It appears to be a form for vendors to provide their offerings for specific items.

• Requested Products: Specific items such as AUTOBAG, THERMAL TRANSFER RIBBON, TONER CARTRIDGES, IMAGING UNITS, MAINTENANCE KITS, and COPY PAPER.
• Manufacturer Part Numbers (MPNs): Provided for each requested product.
• Quantity and Unit of Measure: Specifies the amount and unit (e.g., CS for Case, EA for Each, KT for Kit, SD for Sheet/Skid).
• Packaging: Details on how the item is packaged (e.g., 1500 units per case, 12 per case).
• OEM Information: The Original Equipment Manufacturer.
• Item Info: Includes specific notes like "Brand Name or equivalent" and a critical warning: "PAC Bags do not work".
• Product will be USED in: Identifies the equipment or system the product is for (e.g., Tension BPM-4Lit. Auto packer, LexMark Printer MS825DN).
• Vendor Information Fields: Blank fields for "Vendor Name," "UEI," and "Social Economic Status" are present at the bottom.

This document is crucial for potential bidders as it details the exact products the government is seeking. Bidders must use this form to identify the items they can supply, provide their manufacturer part numbers, confirm quantities, and indicate if their offering is a "Brand Name or equivalent." The specific notes, such as the incompatibility of "PAC Bags," and the required usage in specific equipment, are critical for ensuring compliance and accurate bidding. Bidders will need to fill out the highlighted sections and potentially the vendor information fields to respond.