AV Conference Room System Upgrades for Portland VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NETWORK CONTRACT OFFICE 20 (36C260), is conducting market research through a Sources Sought notice for AV Conference Room System Upgrades at the Portland VA Medical Center in Portland, OR. This initiative aims to identify qualified businesses, including Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), other small businesses, and large businesses, capable of providing the necessary services and supplies. The information gathered will inform the acquisition strategy and potential set-aside decision. Responses are due by January 29, 2026, at 3:00 PM Pacific Time.
Scope of Work
The project involves a comprehensive upgrade of the conference room system to enhance support for modern Microsoft Teams conferencing. Key requirements include:
- Replacing aging capture devices, such as the PTZ camera (e.g., Vaddio RoboSHOT 30E).
- Modernizing audio pickup with high-fidelity ceiling microphones.
- Updating wireless systems with modern, FCC-compliant microphone sets.
- Replacing the assisted listening system (e.g., Williams AV Infinium Auracast).
- Enabling a reliable USB workflow for both in-room PC and Bring Your Own Device (BYOD) users.
- Integrating all new components seamlessly into the existing Crestron control system.
- Networking upgrades, including a Netgear M4250 AVB-capable switch. Owner-provided equipment includes display systems, projectors, scaling receivers, switcher frames, various input/output cards, and DSP units.
Contract & Timeline
- Type: Sources Sought / Market Research (intended contract type: Firm-Fixed-Price supplies/service)
- Set-Aside: To be determined based on market research (seeking SDVOSB, VOSB, other small, and large businesses)
- NAICS Code: 334220 – Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing (Size Standard: 1,250 employees)
- Response Due: January 29, 2026, 3:00 PM Pacific Time
- Published: January 22, 2026
Submission & Evaluation
Interested contractors must submit the following by the deadline:
- Company information: Name, address, Point of Contact (POC), and Unique Entity Identifier (UEI).
- Socioeconomic status: Indicate if SDVOSB, VOSB, WOSB, HUBZone, Small Business Manufacturer, Other Small Business, or Other than Small Business.
- SBA certification details for socioeconomic businesses.
- A courtesy quote, including installation costs and prices for the specified products.
- A Capabilities Statement addressing the Statement of Work (SOW) requirements, with references for similar services. The SBA Non-Manufacturer Rule and Buy American Act apply to the intended contract. Responses will inform the government's acquisition strategy.
Additional Notes
This is a market research notice and does not commit the government to an acquisition or obligate payment for response costs. Offerors must be registered in SAM.gov.