Aviano RFQ FA568226Q8011 - Architect Engineer Services.

Solicitation / RFP / RFQ

This announcement is a notice for submission of Architect-Engineering (A-E) qualifications packages (SF 330) for an Indefinite Delivery Indefinite Quantity (IDIQ) contract vehicle. The 31st Contracting Squadron requires A-E services to support Aviano Air Force Base and geographically separated units in Italy. The IDIQ contract will be used for facility sustainment, restoration, modernization, and sporadic new construction projects. The intent is to establish a pool of Multiple Award Task Order Contracts (MATOCs).

• Services to be provided are listed in the attached Performance Requirements.

• Projects will vary in type, scope, and complexity, requiring various design disciplines and technical services.

• Firms must demonstrate specialized experience in areas such as hangars/shelters, fire prevention, sensitive compartment information facilities (SCIF), explosion-proof systems, ground safety, AT/FP improvements, SCADA, and data centers.

• Firms must submit at least six (6) projects for Title I services and at least one (1) for Title II services.

• Projects submitted must have been completed within the last five (5) years.

• Key personnel must have a minimum of ten (10) years of experience in their discipline.

• Offerors must be registered in the System for Award Management (SAM).

• The government intends to award approximately four (4) contracts.

• Total shared capacity is $9,900,000.

• Period of performance: one (1) base year plus four (4) option years (total maximum 5 years).

• Task orders will be Firm Fixed Price (FFP).

• Minimum task order guarantee: $2,500.

• Maximum task order value: $1,000,000.

• Estimated start date for projects: September 2026.

• Submissions must be made via email as a single, consolidated PDF file, not exceeding 75 pages.

• The submission must include a cover letter, completed SF 330 (Parts I and II), proof of licensing, and JV agreement (if applicable).

• Evaluation will be based on demonstrated competence and qualifications.

• Primary factors include: Specialized Experience, Professional Qualifications and Key Personnel, and Past Performance.

• Secondary factors (used as discriminators) include: Knowledge of locality and Geographic Location.

• Proposals are due no later than 4:00 p.m. local time on Monday, May 11, 2026.

• Solicited as full and open competition; open to all A-E firms regardless of size.

• Consultant, joint ventures, or complete in-house capability are acceptable.

• This is a Request for Qualifications (RFQ), not a request for proposals.

• Questions are due by April 30, 2026.

• Award of IDIQ contracts will not count towards specialized experience evaluation.

• Firms must demonstrate familiarity with Italian norms and manuals for design development at Aviano AFB.

Other / Unclassified

This memorandum establishes the Air Force policy for the "Thirty-five Percent Design Criteria" for Air Force Military Construction Projects. It mandates that projects must be 35% designed before inclusion in the annual budget request to ensure credible cost estimates and readiness for execution. This policy aligns with DoD Financial Management Regulation and requires project designs to be developed sufficiently to support a Class 3 cost estimate as defined by AACE International RP 56R-08. Applicable technical deliverables must be at the "Preliminary" stage, indicating advanced development with interim reviews.

This document is crucial for potential bidders as it defines the minimum design and documentation requirements for military construction projects seeking budget inclusion. It clarifies that a "35% design" means a Class 3 cost estimate level and "Preliminary" status for technical deliverables, as per AACE International RP 56R-08. This information helps vendors understand the expected level of project definition and cost estimating accuracy required by the Air Force, impacting their ability to prepare competitive bids and proposals for future construction opportunities.

Form / Attachment / Pricing Sheet

This document is Standard Form 330 (SF330), "Architect-Engineer Qualifications." It is used by federal agencies to obtain information from architect-engineer (A-E) firms regarding their professional qualifications for A-E contracts. The form is used in the selection process for A-E services, as mandated by statute and the Federal Acquisition Regulation (FAR).

The SF330 is divided into two parts:

• Part I - Contract-Specific Qualifications: This section requires details about the specific contract, including title, location, public notice date, solicitation number, and a point of contact for the A-E firm. It also requires information on the proposed team, including the prime contractor and key subcontractors, their roles, and an organizational chart. Resumes of key personnel and descriptions of relevant projects are also included here.
• Part II - General Qualifications: This section provides general information about the firm or a specific branch office, including its establishment year, ownership, small business status, employee disciplines, and a profile of the firm's experience and annual average revenue for the last five years. It also details annual average professional services revenues for the last three years (Federal, non-Federal, and total).

Firms seeking to bid on A-E opportunities must complete and submit this form. It is the primary document used by federal agencies to evaluate a firm's qualifications, experience, and capabilities. Bidders must carefully follow agency-specific instructions when preparing and submitting the SF330, ensuring all requested information is provided accurately and concisely.

Amendment / Modification

This document is a Department of the Air Force Guidance Memorandum (DAFGM) that implements changes to Air Force Manual (AFMAN) 32-1084, Standard Facility Requirements. The changes are effective immediately and are considered substantive if marked with an asterisk (*).

Key changes include:

• Applicability: Clarified applicability to Department of the Air Force commanders and managers, and noted interpretation for the U.S. Space Force. Also references other relevant Air Force and Air National Guard publications.
• Gross Quantity Calculation: Updated guidance on calculating required or authorized gross quantity.
• Circulation and Net-to-Gross Multipliers: Added and updated multipliers for administrative and special purpose spaces, including a maximum net-to-gross multiplier of 0.42.
• Lactation Rooms: Added guidance for Squadron Commanders to provide lactation rooms.
• Periodic Review of Customer Authorizations: Updated the review interval for customer authorizations to not exceed five years.

Substantive changes are indicated by an asterisk (*) and affect sections such as Applicability (1.3), Required or authorized gross quantity (1.4.1.1), Circulation Multipliers (4.3.2.3.1), Net-to-Gross Multiplier (4.3.2.3.2), Lactation Rooms (4.10), and Periodic Review of Customer Authorizations (4.9).

This document provides updated guidance and requirements for facility planning and programming. Bidders should review the changes to ensure their proposals or understanding of requirements align with the latest AFMAN 32-1084 guidance, particularly concerning space calculation and specific facility requirements like lactation rooms.

Form / Attachment / Pricing Sheet

This document is a Client Authorization Letter template. It serves to authorize the release of past performance information from commercial customers to the Government for evaluation purposes. Offerors are required to submit completed authorization letters for each identified commercial customer as part of their Present/Past Performance Volume.

• Authorizes the Government to contact the named client for information on the offeror's performance.
• States that the Government will need consent before contacting clients other than US Government clients.
• Emphasizes the Government's increased focus on past performance as a source selection factor.
• Requires offerors to identify clients and requests their participation in the evaluation process.
• Provides a template for the authorization letter, including fields for the client's name, organization, and point of contact.

Bidders must obtain and submit this completed authorization letter for each commercial customer they list as a reference. This is crucial for the Government's evaluation of past performance, which is a significant source selection factor in this acquisition (RFQ FA568226Q8011 for Department of the Air Force, Aviano Air Base).

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) and an "Information Request for Past Performance." It is used by the Government to gather feedback on a contractor's performance for a specific contract or project. Offerors are requested to complete this questionnaire and submit it to the Government Points of Contact (POCs) listed.

• Contact Information: Details for the Government POCs (Ms. Jessica Cuccagna and Ms. Nicole Bellantuono) to whom the questionnaire should be returned.
• Offeror Information: Fields for the responding agency/company/offeror to fill out, including company name, point of contact, title, address, phone, and email.
• Contract/Project Details: Space to specify the Contract/Order Number and Project for which performance is being evaluated.
• Evaluation Areas: The government intends to obtain data on the "Quality of Product or Service," which includes conformance to requirements, specifications, standards of good workmanship, accuracy of reports, appropriateness of personnel, and technical excellence.
• Rating Definitions: Provides adjective ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) with definitions and notes to guide the evaluation.
• Survey Questions: Specific questions related to the quality of product or service, submission of data, utilization of personnel, problem resolution, quality control, and willingness to rehire.

This document is crucial for bidders as it outlines the specific criteria and format the Government will use to evaluate past performance. Understanding these evaluation areas and rating scales will help bidders prepare their own past performance information and understand how their previous work will be assessed. It also provides the submission deadline and contact information for inquiries.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or cost breakdown template for architectural and engineering (A&E) services. It outlines the structure for calculating costs across a base year and four option years, including an optional 6-month extension.

• Direct Labor: Lists various A&E roles (e.g., Chief of Architects/Engineers, Project Manager, Engineers, Designers, Draftsmen) with fields for hours, unit cost, and extended amount.
• Other Direct Costs: Includes categories such as Per Diem, Vehicle Travel, Drawings/Designs, Electronic Media, Courier Service, and Consultant Costs.
• Applicable Rates: Provides sections for calculating overhead, General & Administrative (G&A), and profit on direct labor and other direct costs.
• Total Cost: Summarizes direct costs, applicable rates, and the total price.
• Statutory Limits: References "6% RULE PER DFARS 236.606-70" for the base year and "10% RULE PER D-RFO 236.202-371" for option years, indicating potential statutory limitations on A&E costs relative to construction costs.

Bidders will need to use this template to provide detailed cost proposals for the base year and any option periods. The structure indicates the types of labor and direct costs expected, as well as how overhead, G&A, and profit should be applied. Bidders should pay close attention to the statutory limits mentioned, as these may affect the total allowable costs for design services.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of services for Architect/Engineer (A/E) Indefinite Delivery Indefinite Quantity (IDIQ) contracts, providing a broad range of architectural and engineering services through individual task orders.

Services are generally categorized into three types:

• Title I Services: Pre-construction and design phases, developing projects from concept to construction-ready documents. Activities are detailed in Appendix A.

• Title II Services: Provided during the construction phase for quality assurance and project oversight, ensuring conformity with design documents. Activities are detailed in Appendix B.

• Other A/E Services: Design and construction-related services not tied to a specific construction project, such as comprehensive planning, charrettes, and environmental studies. Activities are detailed in Appendix C.

• The A-E must obtain necessary permits and approvals.

• The A-E must utilize Government designs, drawings, and standards.

• The A-E must prepare preliminary studies, sketches, and cost estimates, subject to Contracting Officer approval.

• The A-E shall not compete for construction contracts for which they provided design services.

• The A-E must prepare detailed contract specifications and drawings.

• The A-E must prepare a construction progress schedule.

• Submittals are required at 35%, 65%, and 100% design stages, including drawings, specifications, cost estimates, and bid schedules.

• Design analysis must be performed for all engineering disciplines.

• Compliance with Italian building and safety standards is mandatory.

Services are to be performed at Aviano Air Base, Aviano, Italy, under individual task orders issued against the IDIQ contract.

• All work must be in accordance with the Statement of Work, drawings, and applicable DoD and Air Force criteria.
• Designs must be economical and efficient.
• The A-E must comply with Federal Acquisition Regulation (FAR) policies regarding environmentally preferable products.
• The A-E must coordinate with the Contracting Officer and Using Agency.
• The A-E must provide consultation services during the construction period, which may be reimbursable.
• Record drawings (as-built) are required upon Government option.
• The A-E must prepare and submit reports, including consultation reports and Value Engineering Change Proposals (VECPs).