Aware BioSP License and Maintenance Renewal

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks to renew the Aware BioSP License and Maintenance. The procurement is identified by the tracking number 80NSSC26924144Q.

• Renewal of Aware BioSP License and Maintenance.

• The document specifies a "Brand Name requirement."

• Bidders must include CAGE/UEI Code, FOB Destination, Lead Time for Delivery, and POC Name & Email in their bid.

• The contract type is not explicitly stated, but it is a "Firm Fixed Priced" contract with the total price TBD.

• Delivery is FOB Destination.

• Quotes are due by 2/9/2026 at 8 a.m. CT and should be sent to Stephanie Graham at Stephanie.N.Graham@nasa.gov.

• Quotes shall remain valid for 30 days.

• Submitted quotes must list two points of contact (name, phone number, email address).

• Contractual and technical questions must be submitted in writing (email) to Stephanie Graham at Stephanie.N.Graham@nasa.gov no later than 2/6/2026 at 8 a.m. CT.

• The government will award a contract to the responsible Offeror whose offer conforming to the solicitation is the lowest price technically acceptable (LPTA) offer.

• Offers not deemed technically acceptable will be removed from further consideration.

• This procurement is set aside for small business.

• Offerors must be registered at www.sam.gov.

• Specific provisions related to Telecommunications and Video Surveillance Services or Equipment (52.204-24 and 52.204-26) must be completed and returned with the quote.

• The solicitation includes five sections: Statement of Work/Bid Schedule, Instructions to Offerors, Solicitation Provisions/Representations and Certifications, Clauses/Terms and Conditions, and Quote Evaluation Criteria.

• Vendors must reference the tracking number 80NSSC26924144Q in the subject line of their email when submitting a quote.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirement for the renewal of Aware BioSP Licenses and Maintenance for the Marshall Space Flight Center. The Aware software is utilized by NASA systems for credentialing processes, including gathering information for background checks and issuing smartcards.

The following items are included in the renewal:

• BioSP Core Module - Test & Dev License - Maintenance - Renewal (3 units)

• BioSP Application Integration - Test & Dev License - Maintenance - Renewal (3 units)

• BioSP Subject Manager - Test & Dev License - Maintenance - Renewal (3 units)

• BioSP Transaction Manager - Test & Dev License - Maintenance - Renewal (3 units)

• BioSP Application Integration - Base 8 Core - Maintenance - Renewal (2 units)

• BioSP Subject Manager - Base 8 Core - Maintenance - Renewal (2 units)

• BioSP Core Module - Base 8 Core - Maintenance - Renewal (2 units)

• BioSP Transaction Manager - Base 8 Core - Maintenance - Renewal (2 units)

• WebEnroll - NIST, Fingerprint, Travel Document - Workstation - Maintenance - Renewal (100 units)

• Period of Performance: March 1, 2026, to February 28, 2027

• Place of Performance: Marshall Space Flight Center

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the renewal of the Aware BioSP License and Maintenance. The procurement is identified by the tracking number 80NSSC26924144Q.

• The document specifies a "Brand Name requirement."

• Offerors must include the following in their bid: CAGE/UEI CODE, FOB DESTINATION, LEADTIME FOR DELIVERY, and POC NAME & EMAIL.

• Vendors must reference the tracking number 80NSSC26924144Q in the subject line of their email when submitting a quote.

• Specific provisions related to "Certain Telecommunications and Video Surveillance Services or Equipment" (FAR 52.204-24) and "Covered Telecommunications Equipment or Services-Representation" (FAR 52.204-26) must be completed and returned with the quote. Failure to do so may result in the inability to make an award.

• The contract type is not explicitly stated, but it is a "firm fixed price" contract (as indicated by clause 1852.216-78).

• The period of performance and estimated value are not stated in this document.

• Quotes are due by 2/3/2026 at 8 a.m. CT and should be sent to Stephanie Graham at Stephanie.N.Graham@nasa.gov.

• Quotes shall remain valid for 30 days.

• Submitted quotes must list two points of contact, including name, phone number, and email address.

• Contractual and technical questions must be submitted in writing via email to Stephanie Graham at Stephanie.N.Graham@nasa.gov no later than 2/2/2026 at 8 a.m. CT. Telephone questions will not be accepted.

• The NAICS Code for this procurement is 513210.

• The government will award a contract to the responsible Offeror whose offer conforming to the solicitation is the lowest price technically acceptable (LPTA) offer. Offers not deemed technically acceptable will be removed from further consideration.

• This procurement is set aside for small business.

• Offerors must be registered at www.sam.gov to be considered for award.

• Delivery is FOB Destination.

• The solicitation includes several sections: Statement of Work/Bid Schedule, Instructions to Offerors, Solicitation Provisions/Representations and Certifications, Clauses/Terms and Conditions, and Quote Evaluation Criteria.

Recommendation and Determination to Solicit from One Source or Brand Name

This document recommends negotiating with a specific vendor for "Aware" software licenses and maintenance renewal. It asserts that competition is impractical for this acquisition.

• Acquisition of "Aware" software licenses and maintenance renewal.

• The software is used for NASA's credentialing process, including background checks and smartcard issuance.

• The estimated period of performance is from 03/01/2026 to 02/28/2027.

• The total estimated cost is to be entered but is not specified in the provided text.

Not applicable, as this is a sole source determination.

This is a sole source determination, meaning it is not open to general competition.

• The "Aware" software is tightly integrated into NASA and DCSA systems and has been in use for many years.

• Changing software would significantly impact NASA's credentialing processes, requiring a new project, retraining, and integration with DCSA.

• Implementing alternative software would take over a year and significantly impact labor and training budgets.

• The document includes fields for "Vendor Name," "Enter Dollar amount," and "Date" which are not filled in the provided text.