B180 100-Ton Chiller Rental

Solicitation / RFP / RFQ

This document is a solicitation for HVAC Equipment Rental (Product Service Code: W041) for Homestead Air Reserve Base, FL. The solicitation number is FA664826Q0005.

• 100-Ton Chiller Rental (Item 0001)

• Delivery/Installation (Item 0002)

• Tear down/return shipping (Item 0003)

• Options for additional 100-Ton Chiller Rental (Option Line Items 1001, 1002, 1003)

• Pricing Arrangement: Firm Fixed Price for all items.

• Period of Performance: Base period of 12 months for Item 0001, with options for additional months.

• The contract includes FAR clauses incorporated by reference and DFARS clauses incorporated by reference and full text.

• Offer Due Date: June 22, 2026, 12:00 PM.

• Evaluation Factors: Price, Technical, and Past Performance.

• The Government will evaluate offers based on which is most advantageous, considering price and other factors.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 532490

• Size Standard: USD 40,000,000.00

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference. These are attached.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a temporary 100-ton air-cooled chiller unit for Building 180 at Homestead Air Reserve Base (HARB), Florida, while a permanent unit is procured and installed.

• Rental of a 100-ton (480V-3PH) air-cooled chiller unit.

• Initial award is for a 12-month rental with three (3) one-month options for FY27.

• Contractor is responsible for delivery, installation, final connections, and start-up of the chiller.

• Contractor must provide 30 feet of water pipe connections and 40 feet of electrical connections.

• Chiller must have integrated chiller-water pumps, supply and return hoses, and camlock ready cables.

• Contractor shall verify and connect to existing chilled-water piping.

• Government will disconnect power to the existing chiller and connect power to the temporary chiller, including setting up a transformer if required (though not anticipated).

• Contractor is responsible for turning on the chiller and ensuring it operates per manufacturer recommendations.

• Contractor is responsible for the proper operation of the temporary chiller and must resolve any issues within 4 hours of notification.

• Contractor must provide manufacturer-approved terms for operation and restoration in case of failure.

• If a temporary step-up transformer is required, the contractor must verify its KVA is sufficient.

• Site Location: Homestead Air Reserve Base (HARB), Florida, Building 180.

• Initial rental period: 12 months, with potential for three (3) one-month options.

• Contractor must comply with all base regulations pertaining to security, safety, fire, traffic, and personnel clearance.

• Contractor must coordinate with the Contracting Officer for base access and follow all base rules.

• Contractor must have all applicable identification documents prior to arrival.

• Contractor employees requiring temporary access must be vetted 72 hours in advance.

• Contractor is responsible for obtaining and managing security badges for their staff and subcontractors.

• All personnel must possess a REAL ID or equivalent for base access.

• Non-U.S. Residents and Non-U.S. permanent resident personnel are subject to enhanced vetting procedures (up to 2 weeks).

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's Register of Wage Determinations under the Service Contract Act. It provides the minimum wage and fringe benefit rates required for various occupations in specific geographic areas. This specific determination applies to Florida, specifically the counties of Miami-Dade.

• Lists numerous occupations categorized by general fields (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• For each occupation, it specifies a code, title, and the required hourly wage rate.
• It also indicates that "Fringe Benefits Required Follow the Occupational Listing," implying a separate schedule or standard for fringe benefits.
• Includes footnotes and notes regarding Executive Orders (EO 13706 and EO 13658) that may affect wage and benefit requirements, particularly concerning paid sick leave and minimum wage rates.
• Details specific fringe benefits (Health & Welfare) and their rates, as well as vacation and holiday provisions.

Bidders must use this document to understand the minimum wage and fringe benefit requirements for all service employees who will perform work under the contract. This information is critical for accurately calculating labor costs, developing a compliant bid, and ensuring fair compensation for employees working on the contract. Failure to comply with these wage and benefit determinations can lead to penalties.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - DAF Regulation IAW Policy Memo 26-C-13.pdf", appears to be a collection of Department of the Air Force (DAF) regulations relevant to contractors. It outlines specific policies and requirements that contractors must adhere to when performing work for the Air Force.

• Ombudsman: Details the role and process for engaging the DAF Ombudsman for resolution of concerns from offerors and contractors. It specifies that concerns must first be addressed to the contracting officer and provides contact information for the Ombudsman.
• Elimination of Use of Class I Ozone Depleting Substances (ODS): Prohibits contractors from providing services or products that require the use of Class I ODS. It lists specific ODS chemicals and blends that are prohibited.
• Health and Safety on Government Installations: Outlines contractor responsibilities for preventing accidents and preserving the health and safety of both contractor and government personnel on government installations. It references specific Air Force Occupational Safety and Health (AFOSH) standards.
• Contractor Access to Department of the Air Force Installations: Details requirements for obtaining base identification and vehicle passes for contractor personnel. It specifies the process for requesting passes, the required documentation, and the responsibility for managing credentials. It also covers requirements for emergency notification systems and compliance with security directives.

This document is crucial for potential bidders as it establishes mandatory compliance requirements for any contractor performing work on Department of the Air Force installations. Bidders must understand these regulations to accurately assess their ability to meet contract obligations, including:

• Adherence to environmental regulations regarding ozone-depleting substances.
• Implementation of health and safety protocols.
• Management of personnel access to government facilities.
• Understanding the process for addressing concerns through the Ombudsman.