Badger Yellow Ribbon Fox, Valley, WI
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The United States Property and Fiscal Office for Wisconsin (WIARNG) is soliciting quotes for Hotel Lodging and Conference Space Rental for a Yellow Ribbon Reintegration Program event in the Fox Valley area (Appleton, WI area) / Green Bay. This is an unrestricted Request for Quote (RFQ) for a Firm Fixed-Price contract. Proposals are due by April 6, 2026, at 08:00 am CST.
Scope of Work
The requirement is for a combined synopsis/solicitation for commercial supplies, specifically hotel lodging and conference space, including Audio/Video (A/V) equipment and meals/coffee. The event is scheduled for June 12-14, 2026, with lodging required for the nights of June 11, 12, and 13, 2026. Anticipated attendance is 440 service members and staff per day, requiring 58 sleeping rooms per night.
Key requirements include:
- All conference space and meals must be within one building.
- Sleeping rooms can be in neighboring hotels but must be within two miles of the conference space.
- Required meeting rooms (0600-1800 daily): General Session/Lunch Room (accommodating 300 people), Resource Room, Privacy Rooms, Registration Area, Nanny Room (up to 20 children), and Youth Room (up to 15 children).
- Specific A/V equipment, room setup configurations, and food/beverage services (including government lunch buffet and water stations) are detailed in the Statement of Work.
Contract & Timeline
- Type: Request for Quote (RFQ), Firm Fixed-Price contract anticipated.
- Set-Aside: Unrestricted.
- NAICS: 721110 (Hotels (Except Casino Hotels) and Motels), Small Business Size Standard: $35M.
- Performance Dates: June 12-14, 2026 (event); June 11-13, 2026 (lodging).
- Proposal Due: April 6, 2026, 08:00 am CST.
- Questions Due: March 30, 2026, 08:00 pm CST.
- Published: March 3, 2026.
Evaluation
Award will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. Bids must include conformance to the SOW and a complete bid sheet.
Submission Requirements
Offerors must email proposals to austin.j.reese2.mil@army.mil. Submissions must include:
- Offeror's CAGE Code or DUNS Number.
- Quotes valid until April 27, 2026.
- A complete bid sheet (provided separately) with all applicable lines filled out, including total price and service fees. WIARNG is tax-exempt.
- A narrative/plan demonstrating the company's ability to provide required conference space, A/V equipment, catered meals (consistent with Federal per diem), and hotel rooms, including the venue address.
- Contractors must be actively registered in SAM.gov.