BAS Systems Preventive Maintenance Contract

SOL #: PR15817072Pre-Solicitation

Overview

Buyer

State
State, Department Of
US EMBASSY ZAGREB
WASHINGTON, DC, 20520, United States

Place of Performance

Zagreb, HR-21, Croatia

NAICS

Other Building Equipment Contractors (23829)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Construction And Building Materials (J056)

Set Aside

No set aside specified

Timeline

1
Posted
Feb 2, 2026
2
Response Deadline
Feb 23, 2026, 9:00 AM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy in Zagreb, Croatia is seeking a contractor for Building Automation System (BAS) Preventive Maintenance (PM) services. This Presolicitation aims to ensure the operational reliability and prevent deterioration of the embassy's BAS. The contract will include comprehensive PM tasks, investigation, troubleshooting, and system evaluation. Responses are due by February 23, 2026.

Scope of Work

The contractor will provide comprehensive BAS PM services, including but not limited to:

  • Preventative maintenance tasks and regular site visits (two per year).
  • Investigation and troubleshooting of BAS issues.
  • Adjustments and configuration of trends and alarms.
  • Development and utilization of site-specific PM checklists.
  • Review and updating of BAS As-Built and Operations & Maintenance (O&M) manuals.
  • Backup of BAS data, programming, and graphics.
  • Assessment of BAS hardware, software, controllers, and associated equipment.
  • UPS battery rotation and maintenance.

Contract & Timeline

  • Contract Type: Presolicitation
  • Duration: One base year with four one-year option periods.
  • Set-Aside: None specified.
  • Response Date: February 23, 2026, 09:00 AM (CET).
  • Published Date: February 2, 2026.
  • Place of Performance: U.S. Embassy, Zagreb, Croatia.

Special Requirements

  • Security: Personnel may require SECRET or TOP SECRET security clearances, with a DD Form 254 issued contingent on a TOP SECRET facility clearance.
  • Personnel Qualifications: Technicians must be manufacturer-certified on specific BAS product lines and possess a minimum of five years of relevant experience.
  • Deliverables: Extensive documentation is required, including PM reports, site-specific checklists, updated O&M manuals, and various schedules.
  • Compliance: Work must conform to applicable building codes (IBC, ASHRAE, NFPA/NEC), U.S. EPA, and DOS policies.
  • Remote Support: Up to 20 hours of remote support per year is required, with emergency response within 4 hours.

Contact Information

People

Points of Contact

Martina TodoricPRIMARY
TodoricM@state.gov
385984552339
Matthew A. DeanSECONDARY
Deanm2@state.gov
38516612248

Files

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Pre-Solicitation
Posted: Feb 2, 2026
BAS Systems Preventive Maintenance Contract | GovScope