Base Coat software

Statement of Work (SOW) / Performance Work Statement (PWS)

NASA Langley Research Center (LaRC) Center Operations Directorate requires the procurement of Consulex Base.Coat® Software to ensure the cost-effective preservation of program assets and maintain operational safety, readiness, and reliability within a highly corrosive coastal environment.

• Implement a structured corrosion management program using the Base.Coat® software.

• Capture, store, analyze, and report on asset condition data.

• Schedule, collect, store, and analyze asset corrosion and coating condition data.

• Baseline asset conditions and monitor changes.

• Track and forecast condition trends, identify and quantify maintenance needs, and prioritize/budget work.

• Mine lessons-learned for program improvement.

• Share centralized corrosion program data and foster predictive, proactive maintenance.

• Reduce life-cycle costs of corrosion control and protective coatings.

• Utilize a web-enabled application accessible via standard internet browsers.

• The software includes features for asset digital modeling, coating system libraries, condition assessment data capture, and composite performance indexing.

• Not explicitly detailed, but the software facilitates tracking and reporting on asset condition and maintenance needs.

• Place of Performance: NASA Langley Research Center (LaRC), Hampton VA 23681-2199.

• Period of Performance: 12 Months from date of award.

• Network and Server Requirements: On-premises deployment on NASA-controlled hardware within Langley's network boundary. Specific minimum hardware (Processor, RAM, Disk Space) and software (Operating System, Web Server, .NET Framework, Database) requirements are detailed.

• Network Architecture: Deployment on NASA's intranet, accessed via HTTPS through a standard web browser. TLS 1.2 minimum required.

• Authentication: Supports form-level authentication or SAML 2.0 single sign-on (SSO).

• Database, Backup, and Disaster Recovery: Utilizes Microsoft SQL Server; SQL Server FULL recovery model recommended. Backups produced by NASA's standard tools and stored on NASA-managed media. Photographs and embedded documents stored in the database or on a shared file path.

• User Concurrency: Sizing guidance provided for light, moderate, and heavy use scenarios.

• Software License Terms: Annual site license subscription for on-premises deployment. Includes unlimited use, up to 40 hours of remote technical support per year, and software patches/updates. Custom programming and report development are quoted separately.

• NASA Responsibilities: Providing a primary point of contact, servers, network hardware, OS licenses, IT support for installation/administration/backup/DR, authentication infrastructure, user account management, and security accreditation.

• Cost Proposal: Two pricing options based on whether corrosion program support services are contracted separately. Invoiced annually in advance, NET 30 payment terms.

Solicitation / RFP / RFQ

NASA/NSSC has a requirement for Base Coat software. The agency intends to issue a sole source contract to GREENFIELD DIVERSIFIED, LLC, as they have been determined to be the sole provider of this software. The procuring center is NASA/NSSC, and performance will be at NASA/Langley Research Center (LARC). The government intends to acquire commercial items using FAR Part 12.

• Base Coat software.

• The contract will be sole source to GREENFIELD DIVERSIFIED, LLC.

• The NAICS Code for this procurement is 541511.

• Interested organizations may submit their capabilities and qualifications in writing to the identified point of contact.

• Deadline for submissions: Not later than 12:00 p.m. Central Standard Time on 5/19/2026.

• Submissions will be evaluated solely to determine if the procurement should be competed on a full and open basis. The determination to compete is at the government's discretion.

• This is intended as a sole source procurement.

• Oral communications are not acceptable.

• NASA FAR Supplement Clause 1852.215-84, Ombudsman, is applicable. Information on the Center Ombudsman can be found at the provided link.

Solicitation / RFP / RFQ

This document is a Recommendation and Determination to solicit from one source or brand name. It recommends negotiating with Consulex for Base.Coat Software, citing it as the sole source due to unique characteristics and impracticality of competition.

• Procurement of Consulex's Base.Coat Software.

• The software provides integrated, end-to-end corrosion management capabilities.

• Capabilities include a unified database framework, tracking of inspection history, prioritization of maintenance actions, evaluation of coating-system lifecycle, and direct support from vendor personnel.

• The estimated total cost is to be entered.

• The estimated period of performance is 12 Months from the date of award.

• Not applicable, as this is a sole source recommendation.

• This is a sole source recommendation, implying no set-aside.

• The document justifies the sole source selection by detailing the unique characteristics of the Base.Coat software and the significant cost, schedule, and compatibility impacts if another vendor/brand were used.

• It highlights that Consulex is the sole provider and owner of the software, and no other vendor has the necessary access or rights.

• The Base.Coat software is already in use at NASA Kennedy Space Center (KSC), and leveraging this implementation minimizes risk and ensures compatibility.