Base Telecommunication Systems (BTS) at Altus AFB, OK

Solicitation / RFP / RFQ

This solicitation seeks proposals for the operation and maintenance (O&M) of the Base Telecommunication System (BTS) at Altus Air Force Base. The objective is to ensure highly reliable wired telecommunications and networked voice, video, and data services are available 24 hours a day, 7 days a week.

• Operation and maintenance (O&M) of the Base Telecommunication System (BTS).

• Provision of wired telecommunications, networked voice, video, and data services.

• Services must be available 24 hours a day, 7 days a week.

• Specific requirements for Base BTS (0001AA) and MDG BTS (0001AB) are detailed.

• Pre-priced items for installation or services, including data collection, are included (0002).

• Unique requirements for material handling and other non-pre-priced items are outlined (0003).

• Contract Type: Firm Fixed Price.

• Period of Performance: May 1, 2026, to April 30, 2031 (60 months).

• NAICS Code: 517111 (Fiber Optic Network Services).

• Size Standard: 1500 employees.

• Offer Due Date: January 7, 2026, at 01:00 PM Local Time.

• Solicitation Issue Date: November 21, 2025.

• Instructions to Offerors are detailed in Attachment 8.

• Evaluation Factors for Award are detailed in Attachment 9.

• This acquisition is set aside for 8(a) Small Business concerns.

• The solicitation incorporates FAR clauses by reference and in full text, including those related to contract administration, payment instructions (WAWF), and various special contract requirements.

• Attachments include: Performance Work Statement (Attachment 1), Pricing Table (Attachment 2), Wage Determinations (Attachments 3-5), Pricing Table Formulas (Attachment 6), Equipment and Installation Performance Specifications (Attachment 7), Instructions to Offerors (Attachment 8), and Evaluation Factors (Attachment 9).

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" (OK20250018) which specifies the prevailing wage rates and labor standards applicable to highway construction projects in specific Oklahoma counties. It serves as a mandatory attachment for relevant federal or federally-assisted construction contracts to ensure fair wages for laborers and mechanics.

• Applicable Counties: Beckham, Caddo, Cotton, Custer, Greer, Harmon, Jackson, Jefferson, Kiowa, Roger Mills, Stephens, Tillman, and Washita Counties in Oklahoma.
• Project Type: Highway construction projects, excluding specific types of bridges and tunnels.
• Wage Rates: Lists minimum hourly wage rates for various construction classifications (e.g., Carpenter, Laborer, Power Equipment Operator, Truck Driver, Welder) and specific counties or "Remaining Counties."
• Executive Orders: References Executive Order 14026 and 13658 regarding minimum wage requirements, with specific rates for contracts entered into on or after January 30, 2022, and those awarded between January 1, 2015, and January 29, 2022.
• Paid Sick Leave: Notes the applicability of Executive Order 13706 for paid sick leave.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must use this document to understand the minimum wage requirements for labor on the covered construction project. This directly impacts labor costs and must be factored into bid proposals. Failure to comply with these wage determinations can lead to contract violations. The document also provides information on paid sick leave requirements and the process for addressing any discrepancies or appeals related to wage rates.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing tables for an opportunity at Altus AFB, OK. It details estimated quantities and unit/total prices for various CLINs (Contract Line Item Numbers) across five years. Bidders should use this as a reference for pricing requirements.

• CLIN 0001: Operation & Maintenance (O&M) for Base BTS and Hospital BTS.
• CLIN 0002: Pre-Priced Items, including various telephone stations, adjuncts, signaling devices, handsets, headsets, cords, inside plant equipment (e.g., connectors, terminal blocks), mounting equipment, and building inside structure cable and distribution components (e.g., outlet boxes, jacks, cable, raceway, patch panels).
• CLIN 0003: Unique Requirements, including outside plant cable and distribution (splicing, metallic cable, building entrance cables, pedestal terminal blocks), manholes/conduit, conduit installation/boring, and surface preparation/restoration.
• Estimated Quantities: Provided for each item across a 5-year period.
• Pricing: Unit and Total Prices are to be filled in by the bidder. All listed prices are currently 0.0.
• Evaluation: Includes notes on total evaluated price and 50% of Ordering Period 5 for evaluation of FAR clause 52.217-8.

This pricing table is critical for bidders to understand the estimated quantities and types of materials and services required for the opportunity. Bidders must use this template to provide their pricing for all CLINs and line items. The "FOR EVALUATION ONLY" columns indicate pricing that will be used for contract evaluation purposes. All prices are currently listed as 0.0, indicating that bidders need to populate this sheet with their proposed costs.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a Pricing Table dated September 1, 2025, for the Altus AFB OK opportunity. It provides detailed pricing for various telecommunications equipment, installation, and related services.

• CLINs 0001AA and 0001AB: Operation & Maintenance (O&M) for Base BTS and Hospital BTS, respectively.
• CLINs 0002-0003: Pre-Priced Items and Unique Requirements, covering a wide range of telecommunications components and services.
• Product Categories: Includes Customer Premise Equipment (telephones, speakers, horns), Adjuncts, Cords, Inside Plant Equipment (terminal blocks, racks, cable management), Building Inside Structure Cable and Distribution (wiring, jacks, cable), Outside Plant Cable and Distribution (splicing, metallic cable, fiber optic cable), Building Entrance Cables, Outside Plant Pedestal Terminal Blocks, Manholes/Conduit, Channel Activation, Demarcation Point Cross-Connections, and Point-to-Point Cross-Connections.
• Pricing Structure: Details unit prices and estimated total prices for purchase and installation across multiple ordering periods (Year 1 through Year 5), with specific formulas indicated for calculations.

This pricing table is crucial for bidders to understand the cost structure and expected pricing for the telecommunications equipment and services required for the opportunity. It will be used to prepare detailed proposals and evaluate the overall cost of the contract. Bidders must carefully review the listed items, quantities, and pricing formulas to ensure accurate and competitive bids.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing highly reliable wired telecommunications and networked voice, video, and data services to support the mission of the 97th Communications Squadron at Altus Air Force Base.

• Provide Operations and Maintenance (O&M) for the Base Telecommunications System (BTS), ensuring 24/7 availability.

• The BTS includes Cisco Unified Communications Manager, session border controllers, outside plant (OSP) and inside plant (ISP) systems, network, and transmission equipment.

• Maintain VoIP associated components, including VoIP LAN software, patch panels, and phones.

• Perform O&M actions, including general O&M, CUCM/VG350/VEBRA/Informcast equipment O&M, ISP & OSP O&M, and preventive maintenance inspections.

• Manage work orders and trouble tickets.

• Provide system cross-connect and disconnect services.

• Maintain Telecommunications Management System (TMS) and Configuration Accounting Information Retrieval System (CAIRS).

• Provide voice mail O&M.

• Support vendors and engineering/installation activities.

• Respond to system and service outages.

• Manage work orders, including routine, priority, and emergency classifications.

• Maintain a system reliability rate of .9999 for CUCM/Session Border Controllers/ELEVEO/Informcast.

• Ensure CAIRS records are updated and accurate, with a minimum of 100 records verified per month.

• Respond to emergency trouble calls within two hours and routine calls within three business days.

• Maintain a Quality Control Program.

• Services are to be performed at Altus Air Force Base, OK.

• The PWS covers the period of performance for the contract.

• Personnel must meet specific qualifications and certifications (e.g., DoDD 8570 IAT Level II, SEC+, CCNA Collaboration).

• Key personnel must be identified and remain dedicated to the task order.

• Contractor must comply with all security, safety, and environmental regulations.

• Background checks (SF 85P) are required for personnel.

• Contractor must obtain necessary passes and identification for base access.

• Adherence to base traffic regulations and prohibitions on weapons.

• Government-furnished property and services will be provided.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, specifically Wage Determination No. 2015-5329, Revision No. 28. It outlines the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in Oklahoma.

• Applicable Executive Orders: Details the requirements under Executive Order 14026 (effective Jan 30, 2022, or later) and Executive Order 13658 (effective Jan 1, 2015 - Jan 29, 2022). The minimum wage for 2025 is $17.75 per hour under EO 14026 and $13.30 per hour under EO 13658, with annual adjustments.
• Geographic Area: Specifies Oklahoma Counties of Greer, Harmon, Jackson, Jefferson, Kiowa, Stephens, Tillman.
• Occupational Listing: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology) with corresponding minimum hourly wage rates and footnotes indicating potential additional requirements.
• Fringe Benefits: States that required fringe benefits follow the occupational listing. Specific benefits mentioned include Health & Welfare ($5.55/hour or $5.09/hour under EO 13706), Vacation (2-4 weeks based on service years), and 11 paid holidays.
• Special Differentials: Includes information on Hazardous Pay Differentials (8% or 4%) and Night Pay & Sunday Pay for specific roles.
• Conformance Process: Outlines the procedure for contractors to request additional classifications and wage rates not listed in the determination.

This document is crucial for bidders as it establishes the minimum labor costs that must be factored into their proposals for any contract work performed in the specified geographic area and falling under the Service Contract Act. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document, titled "Equipment and Installation Performance Specification for Operations and Maintenance Services of the Base Telecommunications System (BTS)," outlines the procedures and requirements for the operation and maintenance (O&M) of the Base Telecommunications System (BTS). It serves as a detailed specification for contractors involved in these services.

• Purpose: Defines the scope and intent of the specification for BTS O&M.
• Applicable Documents: Lists all relevant government documents, federal specifications, national standards, and other relevant documents that contractors must adhere to. This includes standards from MIL-STD, CFR, EPA, OSHA, NFPA, TIA, ANSI, NEMA, and REA/RUS.
• Requirements: Details the specific technical and performance requirements for electronic and information technology (EIT) procured under this specification, including compliance with Section 508 accessibility standards. It covers Customer Premise Equipment (CPE), telephone instruments (basic, wall-mounted, with message waiting, data jack, autodial, speakerphone, non-dial, elevator mount, outdoor, hazardous area, two-line, proprietary), ancillary equipment (ringers, filters, headsets, automatic disconnect devices, lamps, strobe lights, etc.), inside plant equipment, outside plant cable and distribution, fiber optic terminal equipment, and construction methods (vaults, manholes, conduit, boring, trenching).
• Glossary: Provides definitions for key terms and acronyms used throughout the document.
• Acronyms: Lists all acronyms used in the specification with their full meanings.

This document is critical for potential bidders as it defines the comprehensive technical and performance standards for the operation and maintenance of the Base Telecommunications System. Bidders must thoroughly understand these requirements to accurately scope their proposals, estimate costs, and ensure compliance if awarded the contract. It details the specific types of equipment, installation methods, and standards that will be enforced.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination under the Davis-Bacon Act, specifically for building construction in Jackson County, Oklahoma. It outlines the prevailing wage rates and fringe benefits required for various construction trades on federal or federally funded projects.

• Applicable Executive Orders: Details the applicability of Executive Order 14026 and Executive Order 13658 for contracts entered into on or after January 30, 2022, or renewed/extended on or after that date, and for contracts awarded between January 1, 2015, and January 29, 2022, respectively.
• Minimum Wage Rates: Lists specific hourly wage rates and fringe benefits for various trades including Boilermaker, Bricklayer, Electrician, Power Equipment Operator, Ironworker, Plumber, Pipefitter, Sheet Metal Worker, Carpenter, Cement Mason/Concrete Finisher, Laborer (various types), Operator (Backhoe/Excavator/Trackhoe), Painter, Roofer, and Welder.
• Executive Order Minimum Wage: Specifies the minimum wage rates under Executive Order 14026 ($17.75/hour for 2025) and Executive Order 13658 ($13.30/hour for 2025), noting that these may be higher than the listed wage determination rates.
• Conformance Requests: Instructs contractors to submit conformance requests if a classification needed for the work is not on the wage determination.
• Paid Sick Leave: References Executive Order 13706 regarding paid sick leave for federal contractors.
• Wage Determination Appeals Process: Outlines the process for appealing wage determinations.

This document is crucial for bidders to accurately estimate labor costs for the opportunity. Bidders must ensure their proposals comply with the specified prevailing wage rates and fringe benefits for all laborers and mechanics employed on the project. Failure to comply can lead to penalties. The document also provides information on how to handle unlisted classifications and appeals.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for a solicitation. The Government intends to make a Best Value award using a Performance Price Tradeoff source selection process, allowing for tradeoffs between price and performance. The Government intends to award without discussions, but reserves the right to hold discussions if deemed in the best interest of the Government.

• Offerors must meet all solicitation requirements, terms, conditions, representations, certifications, and technical requirements.

• Failure to comply may result in ineligibility for award.

• Offerors must clearly identify and provide rationale for any exceptions to solicitation terms and conditions.

• Not explicitly detailed in this document, but it references FAR Parts 12, 15, and 16, and DFARS.

• Evaluation Process:

  • Step 1: Review Volume I – Administrative Documents for completeness.
  • Step 2: Evaluate prices and arrange responsive proposals by Total Evaluated Price (TEP).
  • Step 3: Evaluate the first three lowest-priced, responsive proposals for technical acceptability and past performance. This continues until at least two technically acceptable proposals and one Substantial Confidence past performance rating are identified.
  • Final Step: Source Selection Authority makes an integrated assessment for the best value award decision.

• Evaluation Factors:

  • Factor 1: Price (evaluated on Total Evaluated Price - TEP)
  • Factor 2: Technical (evaluated for acceptability based on understanding, staffing, qualifications, transition plan, and personnel access)
  • Factor 3: Past Performance (evaluated for recency, relevancy, and quality, resulting in a performance confidence rating)

• Key Deadlines: Not specified in this document.

• Not specified in this document.

• The document details specific criteria for evaluating Technical Sub-Factors (Full Time Personnel, Certification Requirement for Personnel) and Past Performance (Recency, Relevancy, Quality).

• Past performance of predecessor companies, key personnel, or subcontractors will not be considered as highly as the principal offeror's past performance.

• Offerors are cautioned to submit sufficient information for a meaningful past performance assessment.

Solicitation / RFP / RFQ

This document provides instructions for preparing and submitting proposals for a competitive Section 8(a) set-aside acquisition. The government is seeking a best-value award using a Performance Price Tradeoff source selection technique, allowing for tradeoffs between price and performance. Only offers from 8(a) companies will be accepted.

Proposals must be submitted in accordance with the RFP and these instructions. Noncompliance may lead to unfavorable evaluation or elimination from consideration. Offers must be complete, clearly presented, and sufficiently detailed to support cost/price and technical requirements.

• The offeror agrees to hold prices and discount percentages firm until April 30, 2026.

• The acquisition is a competitive Section 8(a) set aside.

• Award will be made on a Best Value basis using a Performance Price Tradeoff.

• Proposals must be submitted electronically in .pdf format by the specified due date and time.

• Paper copies will be rejected.

• Submission methods include email to designated addresses or hand-carrying/mailing CDs/DVDs.

• Base access for hand-carried proposals requires advance notification.

• Offers must be organized into four volumes: Volume I – Administrative Documents, Volume II - Price, Volume III – Technical, and Volume IV – Past Performance.

• Specific content requirements and page limitations are detailed for each volume.

• Evaluation will be based on the Technical Factor (Section M) and other criteria as defined in the solicitation.

• The government reserves the right to make an award based on initial offers without discussions.

• This is a competitive Section 8(a) set aside. Only offers from 8(a) companies will be accepted.

• Failure to meet any requirement of this RFP may result in ineligibility.

• Offerors must notify the Contracting Officer of any perceived errors, omissions, or ambiguities within 10 calendar days of RFP release.

• Postponement of the proposal closing date will be published on SAM.gov.

• There is no anticipated site visit, but this may be modified via amendment.

• Teaming arrangements must comply with Federal Regulations and require specific documentation, including subcontractor consent for past performance disclosure.