BCMA Medical Carts, Columbia MO VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Harry S. Truman Memorial Veterans' Hospital in Columbia, MO, has issued a Sources Sought Notice to identify potential qualified sources for the replacement of aging Bar Code Medication Administration (BCMA) Medical Carts. This is for informational and planning purposes only, not a solicitation. Responses are due by April 02, 2026.
Scope of Work
The requirement is for integrated BCMA cart units, including the cart, computer, monitor, keyboard, card reader, scanner, mouse, and a 5-year battery. Specific quantities include 30 carts with standard accessories (PIV reader, antenna, integration kit, electronic signature pad, cup dispenser, sani-wipe holders, sharps holders, additional scanner) and 7 carts without certain accessories (cup holders, sani-wipe holders, sharps holders, additional scanner).
Minimum requirements for all 37 carts include:
- General Construction: Mobile, height adjustable, locking casters, durable medical grade construction.
- Medication Storage: Configurable 3x3 bin system, lockable compartments, support for modular accessories.
- Power Management: Integrated rechargeable power system (8-12 hours), hot swappable or continuous operation, visual battery status indicators.
- Technology Integration: Capable of securely mounting laptops/tablets, compatible with Government BCMA/EHR platforms, integrated cable management.
- Infection Control and Safety: Non-porous, medical grade materials, smooth, cleanable surfaces.
- Warranty: Minimum one-year covering parts and labor, with service and technical support.
Contract & Timeline
- Type: Sources Sought / Market Research
- Product/Service Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies)
- NAICS Code: 541519 (Other Computer Related Services) - for company size classification.
- Response Due: April 02, 2026, by 11:00 a.m. Central Time.
- Questions Due: March 26, 2026.
- Published: March 18, 2026.
Submission & Evaluation
Interested parties capable of providing the equipment should submit their capabilities via email to tywanna.sparks@va.gov and teresa.cabanting@va.gov. Responses should demonstrate the ability to meet the stated requirements. Respondents must indicate their company's small business status under NAICS 541519 and provide identifiers if applicable. Additionally, respondents should state if they hold a Federal Supply Schedule (FSS) contract or an Authorization to Distribute letter from the manufacturer.
Additional Notes
This notice is for information and planning purposes only and does not constitute a solicitation. Responses will not be accepted as offers or proposals and do not guarantee a future solicitation or placement on a prospective offerors list. Responders are solely responsible for all associated expenses.