Bearing Assembly USNS Robert E. Peary

Other / Unclassified

This document is a memorandum justifying the use of other than full and open competition for an acquisition under the simplified acquisition threshold. It details a requirement for one (1) SHAFT BEARING ASSY (P/N: A5-608992) needed for CASREP repairs to an End item SLUDGE/WASTE INCNRTR FLUE GAS FAN. The required delivery date is 07/03/2026.

This document is relevant to bidders as it explains the rationale for a sole-source procurement. It identifies the specific part required, its part number, the intended use (CASREP repair), and the suggested source of supply (FM AF, LLC/AMERICAN FAN COMPANY, CAGE/Vendor ID: 75477). The justification for sole-source procurement is based on "STANDARDIZATION / BRAND NAME" per MSC's standardization initiative, "FORM, FIT, and FUNCTION" requiring compatibility with existing equipment, and "OTHER" reasons related to MSC lacking manufacturing and technical information for non-OEM parts and the need for specialized tools and expertise for T-AKE engines. It also cites "UNUSUAL AND COMPELLING URGENCY" due to the need for timely repair of an incinerator during ROH. The anticipated dollar value is redacted.

Solicitation / RFP / RFQ

This solicitation is for the procurement of one (1) "A5-608992 SHAFT BEARING ASSY" for the USNS ROBERT E. PEARY (T-AKE 5). The acquisition is a "Request for Quote (RFQ)" under NAICS code 335312 with a size standard of 135112.

• The primary deliverable is one unit of the "A5-608992 SHAFT BEARING ASSY" (Internal Number: 1016347856).

• The pricing arrangement is Firm Fixed Price.

• Packaging and marking must comply with DODMANUAL 4140.01, VOLUME 9, DOD SUPPLY CHAIN MATERIEL MANAGEMENT PROCEDURES, utilizing MIL-STD-2073-1(series) or commercial packaging in accordance with ASTM D3951(series). Crating must comply with ISPM Publication No. 15.

• Markings on the outside of boxes/crates/containers must include "MARK FOR: USNS ROBERT E. PEARY (T-AKE 5)", REQUISITION NUMBER: N231956041W094, and PURCHASE/DELIVERY ORDER NUMBER: TBD.

• Shipments for multiple vessels must be delivered in separate boxes/crates/containers.

• The solicitation issue date is March 11, 2026.

• The offer due date is March 20, 2026, at 01:00 PM.

• Delivery is requested by July 03, 2026.

• FOB Destination.

• Offerors must submit a price quote identifying the item, unit price, and extended price.

• Quotes must include total firm fixed price, any discount terms, and estimated time of delivery.

• For parts procurement, quotes must describe the part number and title to allow verification against the requirements schedule.

• Quotes must be submitted via email to the contracting officer and contract specialist listed in block 9 of the SF1449, in either Adobe or Microsoft Office format.

• Evaluation factors include Technical, Price, and Past Performance.

• Technical evaluation requires quoted parts to meet solicitation requirements, including delivery dates.

• Pricing will be evaluated for reasonableness.

• Past performance will be evaluated using the Contract Performance Assessment Reporting System (CPARS).

• This acquisition is unrestricted.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• DFARS clauses are also incorporated by reference and in full text, including those related to Wide Area WorkFlow (WAWF) payment instructions.

• Offerors must register and use the WAWF system for payment requests and receiving reports.

• Duty-free entry for materials is required and must be initiated via the Procurement Integrated Enterprise Environment (PIEE) Transportation module.

• The government may negotiate with quoters and seek quote revisions.

• Vendor standard commercial terms and conditions are not accepted and may lead to rejection of the quote.