Behavioral Health Furniture Fargo

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the solicitation.

• Invoicing: Invoicing for completed phases, including installation, is permissible, contingent upon end-user and construction sign-off for each phase.
• Platform Beds: The solicitation specifies rotationally molded beds, and the "Platform Bed Guidelines" referenced pertain to the MX Environment of Care Checklist, not wood platform beds. Bidders should proceed with molded beds.
• Zenplus Rocker (Item #1ZENRP1-900-C): The color "Furka Plus" (color code 7064.20) is confirmed for this item.
• Delivery Logistics: The delivery location has a loading dock and a freight elevator available.
• Installation Scheduling: Guidance on installation scheduling is provided, dependent on the construction schedule:
  • Earliest projected construction start date: March 1st, 2026.
  • Phase 1 Furniture Delivery: Earliest need date is May 4th, 2026 (based on 135 days for construction phase 1).
  • Phase 2 Furniture Delivery: Earliest need date is November 23rd, 2026 (based on 205 days for construction phase 2).
  • Phase 3 Furniture Delivery: Earliest need date is March 22nd, 2027 (based on 115 days for construction phase 3).

These clarifications address vendor concerns regarding invoicing, product specifications, and delivery timelines, providing essential details for proposal preparation and understanding project phasing.

Amendment / Modification

• This amendment (0001) to solicitation 36C26326Q0210 is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended.

• Item 11: "THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS" is checked, indicating changes to the solicitation itself.

• Item 14: "DESCRIPTION OF AMENDMENT/MODIFICATION" states "Questions/Answers Posted on SAM".

• Bidders are instructed to acknowledge receipt of this amendment. Failure to do so by the specified hour and date may result in offer rejection.

• Changes to an already submitted offer can be made via letter or electronic communication, provided it references the solicitation and amendment numbers and is received before the opening hour and date.

Solicitation / RFP / RFQ

This solicitation is for the procurement of healthcare modular furniture for the locked Inpatient Mental Health Unit at the Fargo VA Health Care System. The furniture must provide a safe and secure environment and comply with the Mental Health Environment of Care Checklist. The government intends to award a single, firm-fixed-price contract without discussions.

• Healthcare modular furniture including twin beds with mattresses, nightstands, tables, chairs, and rockers.

• Furniture must be durable, comfortable, and accommodate bariatric needs and patients with compromised mobility.

• Specific requirements for platform beds include being six-sided, bolted to the floor, made of solid wood or 3/4" plywood with veneer, sealed with polyurethane, and having tamper-resistant sealant on joints.

• Items must be pick-proof, anti-vandal, and easily wiped clean.

• Delivery and installation services are required, including floor fixing if necessary.

• Maintenance manuals for all products are required.

• As-built furniture drawings in PDF format are required.

• Contract Type: Firm Fixed Price, Single Award.

• Period of Performance: Not explicitly stated, but award is anticipated by 02/06/2026.

• Estimated Value: Not stated.

• Questions due: 01/16/2026, 10:00 am CST.

• Offers due: 01/31/2026, 09:59 am CST.

• Submission Method: Email to Becky.delossantos@va.gov with subject line "RFQ 36C26326Q0210".

• Evaluation Factors: Technical Acceptability (including deliverables and Buy American Certificate) and Price. Technical and past performance are not combined.

• Offerors are urged to inspect the site.

• Offers must be submitted on SF 1449 or equivalent, including all terms and conditions.

• 100% Set-Aside for Small Business.

• NAICS Code: 337127, Size Standard: 500 Employees.

• Brand-Name Only procurement.

• Offerors must be registered and active in the System for Award Management (SAM) at the time of offer.

• Buy American Certificate must be completed and signed.

• Late offers will be treated as described in FAR 52.212-4.

• Partial offers are not accepted.

• Delivery is FOB Destination.

• Electronic invoice submission is required.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2), which requires offerors to certify compliance with the Buy American Act. It is used to document whether end products offered are domestic or foreign and if they contain critical components.

• Domestic vs. Foreign End Products: Offerors must identify each end product as either domestic or foreign.
• Critical Components: For domestic end products, offerors must indicate if they contain a critical component.
• Foreign End Product Details: For foreign end products not made of iron or steel, offerors must indicate if they exceed 55% domestic content (unless COTS).
• Definitions: Key terms like "COTS item," "critical component," "domestic end product," "end product," and "foreign end product" are defined within the solicitation's "Buy American-Supplies" clause.
• Sections for Listing: Specific sections are provided to list:
  • Foreign End Products (with Country of Origin)
  • Domestic end products containing a critical component.

Bidders must complete and submit this certificate as part of their offer. Failure to properly complete this form may impact the evaluation of their offer under the Buy American Act policies and procedures outlined in FAR Part 25. It is crucial for bidders to understand the definitions and accurately report the origin and domestic content of their offered products.

Other / Unclassified

This document is a "Single Source Justification for SAP under the SAT" (Simplified Acquisition Procedures) for the Department of Veterans Affairs. It outlines the rationale for procuring supplies from a single source, not exceeding the SAT ($250K).

This document details the specific supplies required: 10 bed bases, 10 mattresses, 10 bedside tables, 3 activity/dining tables, 12 dining chairs, and 4 rockers. The furniture is intended to improve patient comfort and must meet the Office of Mental Health's safety standards, considering risks like ligature presentation and hazardous item concealment. Market research was conducted to align with these safety standards and ensure no lapse in bed availability during construction. While this document justifies a single-source award, it provides insight into the specific furniture requirements and safety considerations for potential future opportunities related to this facility or similar patient care environments.