BEJ Custodial Services

Amendment / Modification

This amendment modifies solicitation W912PM26QA014, originally dated 10 March 2026.

Key changes include:

• Incorporation of an attachment containing responses to vendor questions received by the closing date for questions.

• The document "A21- Questions and Responses" has been added.

• The "List of Contract Documents, Exhibits, or Attachments" has been updated.

• The "A2 - SOW-BEJ.Custodial_13 February 2026" and "A19 - Wage Determination" were previously listed and remain.

• A new entry for "A21- Questions and Responses" has been added.

• The page count for "A21- Questions and Responses" is now 2 pages.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated, other than the incorporation of the Q&A document. All other terms and provisions remain unchanged.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation Number: W912PM26QA0014, BEJ Custodial.

• Site Visit: Attendance at the March 26 site visit is not mandatory for quote eligibility.
• Working Hours: Personnel are permitted to leave early if all assigned tasks are completed before 3:30 p.m. The service is custodial and refuse removal, not a day porter service.
• Management: The government does not dictate how the prime contractor manages quality control, but requires a quality control checklist. Off-site management by the prime contractor is permissible as long as a qualified on-site supervisor from the subcontractor oversees daily operations.
• Pricing: Pricing should be completed on the solicitation document. A separate pricing document is acceptable if it conforms to the contract line item pricing schedule. Unit prices should be rounded to two decimal points.
• On-site Involvement: The government does not specify a required frequency or scope of on-site involvement for the prime contractor beyond ensuring safety and quality control.
• Supplies: The contractor is responsible for providing all cleaning supplies, equipment, and consumables. All supplies must be green and/or biodegradable.
• Contract Type: This will be a Firm Fixed Price contract only.

No specific impact on requirements or due dates was noted, but bidders should ensure their proposals address the clarifications provided, particularly regarding pricing and management structure.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to RFQ No. W912PM26A014, Project Title: BEJ Custodial Services. It records the names of individuals, their company affiliations, and contact information who attended the site visit.

• Date: 26 March 2026
• Time: 11:00 AM ET
• RFQ Number: W912PM26A014
• Project Title: BEJ Custodial Services
• Columns for Print Name, Company Name, and E-mail.

This document indicates which companies and individuals attended the site visit for the BEJ Custodial Services opportunity. Bidders can use this to understand potential competition or to network with other interested parties. The presence of specific companies may suggest their interest and potential involvement in the bidding process.

Solicitation / RFP / RFQ

This solicitation (W912PM26QA014) is for custodial services at the B. Everett Jordan Dam. The government is procuring these services to maintain the facility.

• Custodial services in accordance with the Performance Work Statement.

• Services are to be performed at B. Everett Jordan Dam.

• The contract includes a base period of 9 months and four 12-month option periods.

• The period of performance for the base year is from 01 June 2026 to 28 Feb 2027.

• Option year one: 01 Mar 2027 to 29 Feb 2028.

• Option year two: 01 Mar 2028 to 28 Feb 2029.

• Option year three: 01 Mar 2029 to 28 Feb 2030.

• Option year four: 01 Mar 2030 to 28 Feb 2031.

• Pricing Arrangement: Firm Fixed Price.

• Offerors must submit both a Price Quote and a Technical Proposal electronically.

• Award will be made to the lowest priced technically acceptable quote.

• Technical proposals will be evaluated based on the following criteria:

  • Offeror is registered in SAM with no active exclusions.
  • Technical proposal demonstrates ability to meet all PWS requirements.
  • Technical proposal includes an organizational chart or description with key personnel, affiliations, and job titles, demonstrating capability.

• Questions and RFIs are due by 1 April 2026, at 2:00 PM ET.

• Quotes are due no later than 9 April 2026, at 2:00 PM ET.

• Site visit is scheduled for 26 March 2026, at 11:00 AM. RSVP by 24 March 2026.

• This acquisition is set aside for Small Business.

• NAICS Code: 561720, Size Standard: $22,000,000.00

• All submissions must be in Adobe PDF format, on 8 1/2 x 11 pages, using no less than 10 pitch or 10 fonts.

• No hard copies will be accepted.

• File naming convention: W912PM26QA014_COMPANY NAME_PRICING and W912PM26QA014_COMPANY NAME_TECHNICAL.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide custodial and refuse collection services at Poe's Ridge Recreation Area, operated by the U.S. Army Corps of Engineers, Wilmington District.

• Custodial services for the Visitor Assistance Center (VAC), Jordan Dam, Dam Tailrace area, Boat Ramps, access roads, picnic areas, playgrounds, and shoreline areas.

• Refuse collection services for designated areas.

• Specific tasks include cleaning facilities, restrooms, kitchens, common areas, and exterior grounds.

• Includes cleaning of picnic sites, tables, shelters, grills, overlooks, fishing piers, platforms, and courtesy docks.

• Garbage and recycling collection and disposal.

• Services to be performed to the satisfaction of the Contracting Officer.

• Specific cleaning tasks and frequencies are detailed for various locations and types of facilities (e.g., restrooms, impact sites, grounds).

• Performance includes maintaining sanitary conditions, removing debris, and ensuring supplies are stocked.

• Poe's Ridge Recreation Area, Moncure, Chatham County, North Carolina.

• Base Period: June 1, 2026 - February 28, 2027.

• Four (4) optional one-year performance periods.

• Normal working hours: 7:00 am – 3:00 pm, unless otherwise specified.

• Contractor must furnish all cleaning supplies, materials, and equipment (green/biodegradable preferred).

• Vehicles must be presentable, serviceable, and comply with safety regulations (EM 385-1-1).

• Contractor employees must be visibly identifiable.

• An approved Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA) are required.

• Safety requirements include compliance with OSHA standards and EM 385-1-1.

• Pre-screening of candidates using E-Verify is required.

• Contractor is responsible for damage to Government property.

• Quality Control (QC) measures and reporting are required.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations performing work on covered federal contracts in Chatham County, North Carolina.

• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Automotive Worker, Computer Operator, Electrician) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare ($5.55 per hour or $222.00 per week) and paid holidays (eleven per year).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining specific requirements and rates for contracts covered by these orders.
• Conformance Process: Details the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This wage determination is crucial for bidders to accurately estimate labor costs for their proposals. It establishes the minimum compensation that must be paid to employees performing work under a Service Contract Act-covered contract in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.