BEJ Hazard Trees and Vegetation Removal

Solicitation / RFP / RFQ

This solicitation, identified by W912PM26QA033, is for "BEJ Hazard Trees and Vegetation Removal" with Product Service Code S208. The acquisition is a Request for Quote (RFQ).

• Hazard Tree Removal

• Groin Ditch Vegetation Removal

• Saddle Dike Dam 3 and 4 Vegetation Removal

• Saddle Dike Dam 1 Vegetation Removal

• Pricing Arrangement: Firm Fixed Price

• Period of Performance: Not explicitly stated, but delivery is estimated by 15 Oct 2026.

• Submission Instructions: Submit Questions and Quotes electronically to benjamin.t.rickman@usace.army.mil and jenifer.m.garlandl@usace.army.mil.

• Required Submissions: Both a Price Quote and Technical Proposal are required.

• File Naming Convention: W912PM26QA033_COMPANY NAME_PRICING and W912PM26QA033_COMPANY NAME_TECHNICAL.

• Format: Adobe PDF, 8 1/2 x 11 pages, minimum 10 pitch or 10 fonts. Compression utilities like WinZip or PKZip may be used.

• Evaluation Criteria: Award will be made to the lowest priced technically acceptable quote. Technical acceptability requirements are detailed in provision 52.212-2.

• Key Deadlines:

  • Site Visit RSVP: By 19 June 2026
  • Questions/RFI Due: 26 June 2026, 2:00 PM
  • Quotes Due: 06 July 2026, 2:00 PM

• Site Visit: 23 June 2026 at 10:00 AM at 2080 Jordan Dam Road, Moncure, North Carolina.

• The document indicates potential for set-asides (e.g., Small Business, WOSB, EDWOSB, SDVOSB, HUBZone), but the specific set-aside status for this acquisition is not detailed in the provided pages. Clause 52.219-6 "Notice of Total Small Business Set-Aside" is incorporated.

• No hard copies will be accepted or evaluated.

• Quotes not conforming to essential requirements may be deemed non-responsive.

• The document incorporates numerous FAR and DFARS clauses, including those related to small business representations, service contract labor standards, and Buy American/Balance of Payments.

• A Performance Work Statement (PWS) is referenced as an attachment.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for hazard tree and vegetation removal services at B. Everett Jordan Lake, Moncure, NC.

• Bid Item 1: Felling and removal of 21 designated healthy, diseased, and dead trees near buildings and along roadways on US Army Corps of Engineers-managed land at B. Everett Jordan Lake. This includes removal of associated slash/debris. (See Exhibits A, B, C for site details and tree information).

• Bid Item 2: Vegetation removal adjacent to the right downstream groin ditch of B. Everett Jordan Dam, clearing an area of approximately 2300 sq ft. Stumps and stems must be cut flush with the ground (no more than 1" above ground level), with stump grinding if necessary. (See Exhibit D for site views).

• Optional Item 1: Vegetation removal on the side slope and toe slope of Saddle Dike Dams 3 and 4 at B. Everett Jordan Lake. Stumps and stems must be cut flush with the ground. Vegetation cut shall be moved by hand and deposited at least 50' into the adjacent forest block. (See Exhibit E for dam locations and views).

• Optional Item 2: Vegetation removal from the side slope and toe slope of Saddle Dike Dam 1, along approximately 630' of property line. This includes removal of three leaning trees originating on private property. Stumps and stems must be cut flush with the ground. (See Exhibit F for site map and views).

• Work will commence within thirty (30) days of contract award.

• All work shall be completed within seventy-five (75) days of contract award, including final cleanup.

• Locations include B. Everett Jordan Dam area (Visitor Assistance Center, Maintenance Compound, Jordan Dam Road) and Saddle Dike Dams 1, 3, and 4.

• Contractor is responsible for all labor, quality control, equipment, fuel, supplies, and transportation.

• All work must comply with specifications and equipment listed.

• Stumps and stems must be cut flush with the ground (max 1" above ground level) for Bid Item 2 and Optional Items 1 & 2.

• Wood materials to be chipped must be processed within 7 days of felling.

• Chipped materials are to be placed in designated areas as specified by the COR, avoiding piles.

• Any damage to government property must be repaired by the contractor at their expense.

• Safety: Compliance with EM 385-1-1 is mandatory. A Level 2 Site Safety and Health Officer (SSHO) is required. Daily safety meetings, Activity Hazard Analyses (AHAs), and an Accident Prevention Plan (APP) are required. Specific safety apparel and equipment requirements are detailed.

• Site Visit: A pre-bid site visit is strongly encouraged, with access to Saddle Dike Dams requiring accompaniment by project staff.

• Personnel: Contractor personnel must comply with all applicable laws. Non-English speaking workers require a fluent English speaker on-site. Employees may be directed for replacement if deemed incompetent, careless, or otherwise unsuitable.

• Certifications/Permits: Contractor must obtain and maintain all required licenses, permits, and certifications at their own expense.

• Damage Responsibility: Contractor is responsible for any damage to government property, facilities, structures, or landscape features.

• Invoicing/Payment: Invoices must be submitted upon delivery/completion and include specific contract details. Payment is made upon satisfactory completion.

• Antiterrorism/Operations Security: Specific training (AT Level I, OPSEC, Suspicious Activity Reporting) and compliance with installation access and security policies are required for employees accessing Army facilities.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in North Carolina, specifically within the Counties of Chatham.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing their applicability and requirements.
• Outlines general benefits such as vacation, holidays, health & welfare, and night/Sunday pay differentials.
• Provides procedures for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in the specified geographic area. Bidders must ensure their proposed wages and fringe benefits meet or exceed these minimums to be compliant. It directly impacts the cost proposal and the ability to attract and retain qualified personnel.