Belcourt Heat Exchanger Replacement & Boiler System Repairs

Quick Summary

The Indian Health Service (IHS), specifically the DIV OF ENGINEERING SVCS - SEATTLE, is soliciting proposals for Belcourt Heat Exchanger Replacement & Boiler System Repairs at the Quentin N. Burdick Memorial Health Facility in Belcourt, ND. This construction project, valued between $500,000 and $1,000,000, aims to replace the hospital's domestic water heating systems and repair the boiler system to increase its lifespan. This is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under the Buy Indian Act. Proposals are due May 21, 2026, at 2:00 PM PST.

Scope of Work

The project involves comprehensive upgrades and replacements within the hospital's boiler room. Key tasks include:

• Replacement of two domestic water heating systems.
• Replacement of boiler system isolation valves, pump triple duty valves, pressure gauges, and thermometers.
• Laser alignment and grouting of pumps.
• Replacement of gate valves and sight glasses on boiler expansion tanks.
• Replacement of boiler and breaching flue gaskets.
• Replacement of boiler burners.
• Upgrade and replacement of controls on the boiler room make-up air unit and exhaust fan.
• Design and sizing of new hot water heating systems by a North Dakota-licensed mechanical engineer.
• Installation of new DDC butterfly valves, manual valves, calibrated balancing valves, flexible pump connections, non-slam check valves, wye-patterned strainers, and three-way mixing valves.
• Integration of new and existing systems with Controls and Building Automation System (BAS).
• Commissioning by a Certified Commissioning Professional (CCP) or Certified Commissioning Authority (CxA).
• Owner's training and a 1-year labor and material warranty.

Contract Details

• Contract Type: Firm Fixed Price (FFP)
• Period of Performance: 180 calendar days from Notice to Proceed.
• Construction Magnitude: Between $500,000 and $1,000,000.
• Set-Aside: 100% Indian Small Business Economic Enterprise (ISBEE) under the Buy Indian Act.
• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a $45 million size standard.

Submission & Evaluation

• Proposal Due Date: May 21, 2026, at 2:00 PM PST.
• Site Visit: April 29, 2026, at 11:00 AM CT at the Quentin N. Burdick Memorial Health Facility, Belcourt, ND.
• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated on Specialized Experience (Acceptable/Unacceptable) and Past Performance (Acceptable/Unacceptable). Price will be the discriminating factor among technically acceptable offers.
• Required Submissions: Proposals must be submitted electronically in PDF format, comprising Volume I (Representation and Price Proposal) and Volume II (Technical Proposal). Attachments include a Self-Performed Calculation Sheet, Company Specialized Experience Form, Past Performance Questionnaire (PPQ), and an IHS IEE Representation Form.

Important Notes

• Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov.
• Compliance with Tribal Employment Rights Office (TERO) requirements is mandatory.
• All dates are subject to change; refer to the official solicitation for updates.
• Contact Taylor Kanthack at taylor.kanthack@ihs.gov for correspondence.