Big Top Shelter Sustainment

Performance Work Statement (PWS)

The objective of this PWS is to sustain aircraft sunshades at Tyndall AFB through scheduled inspections, preventive maintenance, and repair of deficiencies, ensuring safe and reliable operation.

• Sunshade Sizes: Includes one large sunshade (100’ W x 100’ L x 40’H) and six smaller sunshades (60’ W x 70’ L x 28’H) for the base year. Option years 1-4 will cover twelve smaller and one larger sunshade.

• Services: Annual inspection, maintenance, and repair of sunshade components including structure, connections, fabric, lights, electrical systems, lightning protection, obstruction lighting, and safety reflective devices.

• Documentation: Contractor must provide written documentation of all inspections, maintenance, and repairs.

• Program Management: Includes annual checks for loose cables, bolt torque, fabric integrity (holes, tears), fabric tension, frame corrosion treatment, and response to government requests.

• Corrective Actions: Perform corrective actions based on inspections and identified deficiencies.

• Inspections: Bi-annual inspections are required for lightning protection, grounding, structure, fabric, and lighting, following manufacturer recommendations or industry best practices.

• Maintenance and Repair (M&R): Execute routine M&R based on inspection findings. Any actions increasing cost require CO approval. Proposed actions beyond the contract's intent must be elevated to the CO.

• Scheduling: Coordinate all work with the Aircraft Sunshade Manager (ASM) at least 30 calendar days in advance to minimize mission disruption.

• Disruptions: Provide at least ten working days' notice for any disruptions (e.g., power outages, access blockage) and notify the ASM within 24 hours of expected downtime.

• Estimated Time to Repair (ETR): Establish and provide written status updates for ETRs.

• Work Clearance: Coordinate with ASM and obtain necessary permits (e.g., AF Form 103, welding, paint spraying, FAA waivers).

• Location: Tyndall AFB flight line.

• Period: Base year plus four option years (specific dates not detailed in this excerpt).

• Safety: Comply with all Environmental Safety and Health (ES&H) provisions, including spill notification, safety programs (AFOSH, OSHA), and mishap reporting. Contractor is liable for non-compliance fines.

• Security: All on-site personnel require appropriate identification, may need security checks, and must receive base-specific security training. Flight line personnel need airfield driver licenses. Possession of weapons is prohibited. Photography requires coordination and approval.

• Environmental: Manage hazardous materials and waste according to DoD requirements, including proper labeling, disposal, and obtaining necessary approvals. Analyze metal structures for specific metals before blasting.

• Quality Control: Develop and implement a Quality Control Plan (QCP) addressing inspection frequency, personnel qualifications, and subcontractor control. Submit QCP within 45 days of award.

• Personnel: Ensure all personnel are qualified and have the legal right to work in the U.S. Personnel working on the flight line require airfield driver licenses.

• Materials: Contractor provides all required support equipment. Hazardous materials require approval and MSDS submission. Drums for hazardous waste must be DOT approved.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation FA48192Q0007 for Big Top Shelter Sustainment.

• Incumbent Contractor: There is no incumbent contractor performing the requested services.
• Inclusion of Existing Sunshades: Approximately 4,000 feet of existing sunshades at Tyndall AFB from a manufacturer other than BigTop are not to be included in the Statement of Work (SOW).
• Shelter Location: The Big Top shelters are located within a typical military flightline environment.
• Doors and Enclosing Walls: There are no doors or enclosing side/end walls. The requirement for maintenance of doors has been removed (check revised PWS).
• Service Visit Frequency: The requirement calls for annual maintenance and inspection. The revised PWS reflects this annual frequency, clarifying a discrepancy with an earlier mention of bi-annual inspections.

These clarifications address specific vendor queries and confirm that the PWS has been revised to reflect changes, particularly regarding service frequency and the removal of door maintenance. Bidders should review the revised PWS for updated requirements.

Performance Work Statement (PWS)

The objective of this PWS is to sustain aircraft sunshades at Tyndall AFB, ensuring their safe and reliable operation through scheduled inspections, preventive maintenance, and repair of deficiencies.

• Sunshade Sizes: The contract covers one large sunshade (100’ W x 100’ L x 40’H) and six smaller sunshades (60’ W x 70’ L x 28’H) during the base year. Option years 1-4 will include inspections on twelve smaller and one large sunshade.

• Services: The contractor shall inspect, maintain, and repair aircraft sunshades, including structure, connections, fabric, lights, electrical systems, lightning protection, obstruction lighting, and safety reflective devices.

• Frequency: Inspections and maintenance are required annually. Bi-annual inspections are also specified for specific components.

• Documentation: The contractor must provide written documentation of all inspections, maintenance, and repairs.

• Program Management: Includes bi-annual checks of cables, bolts, nuts, fabric condition and tension, equipment doors, frame corrosion, and threaded rods/buckle straps. Requires response to CO requests within specified timeframes and notification of significant incidents within 12 hours.

• Maintenance & Repair (M&R): Execute routine M&R per inspection findings. Any actions increasing cost require CO approval. Establish an Estimated Time to Repair (ETR) and provide written status updates.

• Scheduling: Coordinate work with the Aircraft Sunshade Manager (ASM) at least 30 calendar days in advance, minimizing mission disruption. Provide at least ten working days' notice for disruptions (e.g., power outages, blocked access).

• Quality Control: Develop and implement a Quality Control Plan (QCP) within 45 days of award, addressing inspection frequencies, personnel qualifications, and subcontractor control.

• Location: Tyndall AFB flight line.

• Period: Base year plus four option years.

• Personnel: Must use qualified personnel. All on-site employees require appropriate identification, may need security checks, and must complete base-specific security training for restricted areas.

• Equipment: Contractor must procure all necessary support equipment.

• Safety: Comply with Air Force (AFOSH), OSHA, and AF Safety Instructions. Report all mishaps and pollution incidents immediately. Obtain necessary permits (e.g., AF Form 103, welding, paint spraying, FAA waivers).

• Environmental: Manage hazardous materials and waste according to DoD requirements. Analyze metal structures for Lead, Cadmium, and Chromium prior to blasting. Prevent waste from entering the stormwater system.

• Security: Comply with installation traffic regulations, obtain airfield driver licenses if applicable. No weapons, firearms, or ammunition allowed. Report security threats within 24 hours. Obtain approval for photography on the flightline.

Solicitation / RFP / RFQ

This solicitation is for "Big Top Shelter Sustainment" services. The government is procuring annual preventative maintenance for sunshades.

• Annual Preventative Maintenance for six (6) sunshades (60X70X29) from April 1, 2026, to April 30, 2026.

• Annual Preventative Maintenance for one (1) sunshade (100X100X40) from April 1, 2026, to April 30, 2026.

• Option Line Items include annual preventative maintenance for varying quantities of sunshades over several years (2027-2030).

• All maintenance needs to be completed once a year within specified date ranges for each line item.

• Product Service Code: J020

• Pricing Arrangement: Firm Fixed Price

• Solicitation Number: FA481926Q0007

• Solicitation Issue Date: February 25, 2026

• Offer Due Date: March 11, 2026, 02:00 PM

• NAICS Code: 811310

• Size Standard: USD 12,500,000.00

• Contract type is not explicitly stated but implied to be Firm Fixed Price based on the pricing arrangement for line items.

• Offerors must submit two volumes: Volume 1 - Price and Volume 2 - Technical Approach.

• Volume 1 (Price) requires completion of tables on pages 3 and 4, including proposed unit pricing and extended pricing for all CLINs.

• Volume 2 (Technical Approach) requires a detailed approach to fulfilling the PWS requirements, not merely restating them.

• Award will be made to the offeror determined to provide best value to the Government, considering both Price and Technical Approach. Price is an important evaluation factor.

• The Total Evaluated Price (TEP) will be calculated based on the sum of Firm-Fixed Price (FFP) extended prices for base year and option periods.

• An additional six (6) months of extended services may be evaluated using the highest proposed unit price.

• This acquisition is UNRESTRICTED.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• DFARS clauses are also incorporated by reference.

• A Performance Work Statement (PWS) is attached (Attachment 01).

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).