Biohazard Waste Removal Services Homestead ARB

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the Biohazard Waste Removal requirement at Homestead Air Reserve Base.

• Period of Performance: Anticipated to be a base year and four option years, but this is yet to be determined as it is a new requirement.
• Estimated Annual Contract Value: Cannot be provided at this time. Interested companies can submit quotes once the solicitation is posted.
• Estimated Volume/Weight of Waste: Approximately 50 lbs of medical biohazard waste per monthly pickup.
• Solicitation Release Timeline: No set timeframe, but anticipated within one to two months.
• Incumbent Contractor: There is no current contract for this requirement.

This Q&A document clarifies key aspects of the upcoming requirement, including estimated waste volume and anticipated timelines, which may inform vendor interest and preparation for the future solicitation.

Statement of Work (SOW)

To provide services for the collection, packaging, and transportation of medical biohazard waste from Homestead Air Reserve Base, Florida, to a licensed treatment and disposal facility.

• Collection & Transportation: The contractor shall pick up medical biohazard waste monthly from the 482nd Medical Squadron, Building 347, Room 120, Homestead ARB, FL. Emergency pickups are also available.

• Packaging: The contractor must provide leak-resistant, moisture-impervious containers and bags (minimum three 3-mil red bags for rigid containers). At least two 30-gallon containers and appropriately sized bags are required.

• Disposal: Waste must be transported to a treatment facility licensed to accept medical and hazardous waste and treated to render it noninfectious and/or unrecognizable.

• Documentation: The contractor shall complete and provide a shipping manifest for each shipment, including details like manifest number, container count, facility information, transporter details, and certifications. The original manifest/certificate must be returned to the 482nd Medical Squadron upon completion of disposal to verify destruction.

• Monthly invoices are required.

• Copies of invoices, shipping manifests, and related documentation must be maintained and provided to the 482nd Medical Squadron within 72 hours upon request.

• Place of Performance: 482nd Medical Squadron, 12749 Elmendorf St., BLDG 347, Homestead ARB, FL 33039-1299.

• Hours of Operation: Pickups are scheduled monthly between 0730 and 1600, excluding federal holidays, at a mutually agreed-upon time.

• Personnel Security: Contractor personnel require base identification and vehicle passes. A written request detailing contract information and employee names must be submitted to the contracting officer. Personnel must comply with base regulations and AFI 31-101, Integrated Defense, and DODMAN 5200.02_AFMAN 16-1405 for unescorted access to controlled areas.

• Contractor Furnished Items: Containers, bags, labels, shipping manifest documents, state of Florida certifications for hauling biohazard waste, county business license for working within Homestead, FL, and valid liability insurance.

• Government Furnished Property: Building 347, Room 120, will be provided for storing contractor-furnished containers.

• Emergency Reporting: Contractor must provide an after-hours contact number/email for the Emergency Mass Notification System (EMNS) and comply with DAFMAN 10-206.

Sources Sought Notice

This is a Sources Sought notice, not a solicitation. The 482nd Contracting Flight is conducting market research to identify potentially qualified contractors for Biohazard Waste Removal services at Homestead ARB, FL. The government aims to determine if the requirement can be set aside for specific small business categories.

The government is seeking firms capable of providing comprehensive Biohazard Waste Removal services as detailed in the draft Statement of Work (SOW) (Attachment 1). Partial responses will not be accepted. The contractor must provide all necessary personnel and materials.

Interested parties must submit a Capabilities Statement addressing:

1. Company name, contact information.
2. Business type and size classification (e.g., small, large, woman-owned) under NAICS code 562112 (Hazardous Waste Collection Services), with a size standard of $47 million in annual gross receipts.
3. CAGE code if registered in SAM.gov.
4. GSA Schedule Number, if applicable.
5. Evidence of capability to provide ALL required services.

This notice seeks to identify firms for potential set-aside opportunities. All business sizes are encouraged to respond if capable of meeting the full requirement.

• Deadline: 5:00 PM (EST) on April 7, 2026.

• Submission Method: Email Capabilities Statement to nika.salemi.2@us.af.mil.

• Subject Line: "Sources Sought – Biohazard Waste Removal Services, Homestead, FL"

• This is a draft SOW, and feedback from industry is encouraged.

• No solicitation exists at this time, and no reimbursement will be made for information provided.

• Information received will be used for acquisition strategy planning and will not be disclosed outside the agency.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure services for the pick-up and disposal of medical waste generated by the 482ND Medical Squadron at Homestead Air Reserve Base, Florida.

• Contractor shall provide all labor, tools, supplies, and equipment for medical waste removal and disposal.

• Services include collection, transport, treatment, and disposal of regulated medical waste.

• Scheduled pick-ups are once per month for Building 347 Biohazard Waste Storage.

• Emergency pick-ups are available as needed.

• All pick-up times to be coordinated with the end customer.

• Contractor must provide appropriate collection, storage, and shipping containers (preferred: 33-gallon capacity Medium Corrugated box).

• Containers must meet standards for occupational exposure to bloodborne pathogens and be labeled with appropriate regulatory markings.

• Waste must be packaged in accordance with 49 CFR Part 173.

• Contractor must provide a copy of the medical waste tracking form and certificate of destruction for each shipment.

• Containers must be marked with DOT Infectious Waste Substance label or OSHA biohazard marking.

• Waste to be transported via sealed truck to an EPA-approved disposal site.

• Waste must be destroyed in accordance with local, state, and federal regulations.

• Contractor must sign the manifest prior to departure and provide a copy to the 482nd Medical Squadron.

• Certificate of disposal must be provided within 45 days of waste pick-up, including specific shipment details.

• Contractor representatives must contact authorized personnel before and after service calls.

• Pick-ups are scheduled between 0730 and 1600 on pre-designated dates.

• Contractor is responsible for all applicable laws, regulations, and rules governing regulated medical waste.

• Contractor shall submit monthly invoices calculated at a firm fixed price per pick-up.

• Contractor is held professionally liable for errors and/or omissions.

• Compliance with Air Force safety standards, AFI 91-202, AFMAN91-203, AFI 91-207, and OSHA standards is required.

• Certificates of destruction must be provided within 45 days.

• Invoices must be received no later than five days after pick-up.

• Place of Performance: 482ND Medical Squadron, 12749 Elmendorf St., Bldg 347, Homestead ARB, FL 33039-1299.

• The company must have been in the medical waste disposal business for a minimum of the past two years.

• Containers must be serialized, and serial numbers and pick-up dates must appear on tracking forms.

• Government will provide secure storage space for containers.

Sources Sought Notice

This notice is for market research purposes to identify potentially qualified contractors for Biohazard Waste Removal services at Homestead ARB, FL. It is not a solicitation for proposals, and no contract will be awarded from this announcement. The government aims to determine the feasibility of setting aside the future requirement for competition among small businesses.

The government is seeking firms capable of providing comprehensive Biohazard Waste Removal services. A draft Performance Work Statement (PWS) is attached, outlining the specific services required. Responding companies must be able to support all areas of the PWS; partial responses will not be accepted.

• NAICS Code: 562112 (Hazardous Waste Collection Services)
• Small Business Size Standard: $47 million in annual gross receipts

Interested parties must submit a Capabilities Statement addressing:

1. Company name, address, POC, phone, and email.
2. Business type (e.g., small, large, woman-owned, HubZone) and size classification under NAICS 562112.
3. CAGE code (if registered in SAM.gov).
4. GSA Schedule Number (if applicable).
5. Evidence of full capability to provide ALL required services, including any relevant supporting information.

• Deadline: 9:00 AM (EST) on March 23, 2026.

• Submission Method: Email to nika.salemi.2@us.af.mil.

• Subject Line: "Sources Sought – Biohazard Waste Removal Services, Homestead, FL"

• Feedback on the draft PWS is welcome and encouraged.

• Registration in the System for Award Management (SAM.gov) is required prior to any future contract award.

• Information submitted will be used for acquisition strategy and market research and will not be disclosed outside the agency.