Biomedical Inspections and Equipment Maintenance for Monacan Service Unit Medical Equipment.

Solicitation / RFP / RFQ

This solicitation seeks "as-needed" biomedical inspection and preventative maintenance services for medical equipment at the newly built Monacan Health Center in Madison Heights, VA. The objective is to ensure medical equipment is functional, safe, and effective for its intended use, supporting the transition to direct care services for newly federally recognized tribes in Virginia.

• Preventative Maintenance: Annual services including cleaning, lubrication, calibration, alignment, visual inspections, electrical safety tests, and minor repairs. Must meet or exceed manufacturer specifications and relevant industry standards (ANSI, AAMI, NFPA).

• Corrective Maintenance: On-site repair services for non-operational devices, requiring response within 72 hours. Requires OEM-approved parts and full compatibility with existing equipment.

• Reporting: Provide detailed reports within 15 days of service, including equipment identification, inspection findings, issues, and corrective actions.

• Equipment List: A comprehensive list of medical equipment requiring service is provided, including makes, models, and serial numbers. This list is non-limiting.

• Deliverables: Reports on work performed, including inspections, maintenance, and repairs.

• Contract Type: Firm-fixed-price contract.

• Period of Performance: Base period of twelve (12) months with four (4) 12-month option periods.

• Place of Performance: Monacan Service Unit - Monacan Health Center, 108 Dixie Airport Rd, Madison Heights, VA 24572.

• Hours of Operation: Monday-Friday, 8:00 AM - 4:30 PM ET, excluding Federal Holidays.

• Response: Submit a written statement of work, company contact information, and pricing for equipment, installation, and four option years of service.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Price, Past Performance, Technical Capability, and Proposal Factors.

• Offer Due Date: June 19, 2026, 1700 ET.

• Set Aside: 100% for Indian Small Business Economic Enterprise / Indian Economic Enterprise (ISBEE / IEE).

• NAICS Code: 811210 - Medical and surgical equipment repair and maintenance services.

• The solicitation incorporates FAR clauses by reference, including those related to evaluation, options, and payment.

• Electronic submission of payment requests via the Invoice Processing Platform (IPP) is required.

• Section 508 accessibility standards apply to Electronic and Information Technology (EIT).

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: Offerors must meet the definition of an "Indian Economic Enterprise" at the time of offer, award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Representation Section: Requires the offeror to indicate whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Information Fields: Includes spaces for the Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for any bidder seeking to participate in opportunities designated under the Buy Indian Act. Bidders must accurately complete this representation to self-certify their eligibility. Failure to meet these requirements or provide false information can lead to disqualification and legal penalties.

Forms / Attachments / Pricing Sheets

This document is a Wage Determination (WD) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to various classes of service employees working on covered federal contracts. Bidders must use this information to ensure their proposed labor costs comply with federal requirements.

• Wage Determination Number: 2015-4311
• Revision Number: 31
• Date of Last Revision: 5/14/2026
• Geographic Area: State of Virginia, specifically the Counties of Amherst, Appomattox, Bedford, Campbell, and Lynchburg.
• Occupational Listings: The document details numerous occupations across various categories (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, Transportation) with corresponding minimum hourly wage rates and required fringe benefits.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) are included, outlining specific requirements for contractors.
• Benefits: Details on Health & Welfare, Vacation, and Holiday pay are provided.
• Conformance Process: Instructions for requesting authorization of additional classifications and wage rates are outlined.

This wage determination is critical for bidders to accurately estimate labor costs for any contract that falls under the Service Contract Act and is performed in the specified geographic area. Failure to comply with these wage and benefit requirements can lead to contract violations. Bidders must ensure their proposals reflect these minimum labor standards.