Biomedical Lab furniture and shelving AMENDED MAY 5 with May 14 site visit

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #IHS23250) for commercial items, specifically systems furniture for a medical lab at the Indian Health Service (IHS) Phoenix Area Office. This announcement is the only solicitation; written quotes are required, and oral offers will not be accepted. All responding firms must be registered with the System for Award Management (SAM).

• Procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items.

• Vendor must be an Original Equipment Manufacturer (OEM) authorized dealer, distributor, or reseller.

• A copy of the authorized distributor letter from the manufacturer is required to verify quoting status.

• Items are to be shipped FOB Destination. Shipping costs must be included in the vendor quote.

• The government will not split the requirement.

• Attachments contain complete details for the systems furniture.

• The government intends to award a purchase order.

• Evaluation will be based on lowest price technically acceptable, considering price, technical acceptance of product, and delivery.

• Quote Due Date: 05/15/2026, 5:00 PM EDT.

• Quotes must include all aspects of the RFQ (equipment, services, options).

• Past performance will be evaluated using PPIRS and FAPIIS data.

• Invoices must be prepared monthly and submitted electronically via the Invoice Processing Platform (IPP).

• This requirement is a 100% Small Business Economic Enterprise (ISBEE)/Native American small business set-aside on SAM.GOV.

• Offerors not falling into this category will not be considered for award.

• Site Visit: Thursday, May 14, 2026, at 10:30 AM local time at Phoenix Indian Medical Center.

• Questions: May be directed to Deana.Thompson@ihs.gov or Zerveni.Oliver@ihs.gov.

• Delivery Location: Phoenix Indian Medical Center, 4212 N. 16th St, Phoenix, AZ 85016.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular FAC 2020-05.

• FAR 52.212-1 (Instructions to Offerors - Commercial) and FAR 52.212-3 (Offerors Representations and Certifications - Commercial Items) apply.

• The IHS is tax-exempt in Arizona.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document details the technical requirements for the Microbiology workstation project, ensuring vendor responses provide sufficient information for evaluating technical, biosafety, ergonomic, workflow, delivery, and installation requirements.

General Laboratory Furniture Requirements:

• Work surfaces, sinks, and cabinets must be stainless steel, phenolic resin, or equivalent laboratory-grade material.
• Materials must be non-porous, moisture-resistant, chemical-resistant, and withstand routine disinfection.
• Materials must support contamination control.
• Vendors must identify the specific material for each workstation component.
• High-pressure laminate is acceptable only if it meets laboratory-grade resistance and durability standards.

Room-Specific Workstation Requirements:

• Room 1: Includes L-shaped workstations, worktables, a 3-tier rolling cart. Specific dimensions and features like locking casters, slide-out keyboard trays, and wall-mounted shelving are detailed.
• Room 2: Requires a fixed sink/casework area with double sinks, a flammable storage cabinet, various workstations (including one for analyzers), and a 3-tier rolling cart. Specific dimensions and features are outlined.
• Room 3: Requires two microscope worktables and an analyzer table. Specific dimensions, materials, and wall-mounted shelving are detailed.
• Room 4: Includes workstations and an analyzer worktable. Specific dimensions, features like slide-out keyboard trays, and wall-mounted shelving are detailed.

Keyboard Tray Requirement:

• Vendors must identify which tables include slide-out keyboard trays and provide a separate cost for adding them to other applicable workstations.

Mobility / Cleaning / Ergonomic Requirements:

• Workstations should have locking casters where applicable.
• Adequate floor clearance (preferably 9") is required for cleaning and movement.
• Workstation height and depth should support ergonomic use.
• Layout should support workflow and separation of clean/dirty areas.

Shelving Requirements:

• Wall shelving must be secured, compatible with wall structure, and laboratory-grade.
• Vendors must identify if wall blocking is required and coordinate with Facilities.

Installation / Delivery / Clean-Up Requirements:

• Quotes must include delivery, unloading, unpacking, movement to the lab, assembly, placement, installation, and removal of packing materials.
• Post-installation clean-up is required.
• Quotes must specify if dumpster use or trash removal is included.
• Off-hours installation costs must be clearly stated.
• Final field verification before fabrication is required.
• Coordination with Facilities, Safety, Shipping/Receiving is necessary.

Utilities / Facilities / Safety Requirements:

• Vendors must identify plumbing, electrical, anchoring, and utility shut-down requirements.
• Quotes must clearly state what utility tie-ins are included or excluded.
• Safety training, PPE, and infection control measures during installation must be identified.
• Work must minimize disruption to active operations.

Vendor Response Requirements:

• Provide revised drawings, itemized quotes by room/workstation, and material specifications.
• Clearly identify included versus excluded services.
• Specify warranty terms, lead time, installation duration, and assumptions.
• Confirm quote includes all delivery, installation, and clean-up services.
• Vendors must not assume Microbiology staff will perform any installation-related tasks.

Not explicitly detailed as separate metrics, but implied through the detailed technical and functional requirements for materials, dimensions, and functionality.

Not specified in this document.

• Emphasis on laboratory-grade materials and construction.
• Strict requirements for cleaning, contamination control, and infection prevention.
• Detailed specifications for dimensions, layout, and component features.
• Comprehensive requirements for delivery, installation, and site coordination.

Form / Attachment / Pricing Sheet

This document provides existing floor plans for Building 233, Level One, identified as Building ID: Hospital. It is intended to show the current layout of the facility.

• Floor plans detailing room layouts, walls, doors, and other architectural features.
• Labels and annotations indicating room numbers, functions, and other relevant information.
• Scale and drawing information.

This document is crucial for bidders to understand the existing conditions of the facility. It will inform proposals related to renovations, construction, or any work requiring knowledge of the current physical space. Bidders should review these plans to assess the scope of work, identify potential challenges, and accurately estimate costs.

Form / Attachment / Pricing Sheet

This document outlines the specific requirements for workstations and shelving to be procured for the Microbiology department. It details the purpose of the request, which is to replace contaminated and inefficient existing furniture with ergonomically designed, durable, and easy-to-clean workstations and shelving.

• Room #1: L-shaped and standard worktables (72"L, 60"L, 66"L), each 26"D x 41"H with slide-out keyboard trays, locking casters, and lower shelves. Includes a 3-tier stainless steel rolling cart. Wall-mounted shelving (14"D x 36"H) is also specified.
• Room #2: Fixed casework with a stainless steel work surface (67.5"L x 24"D), including a sink base cabinet and a flammable storage cabinet. Also includes a 20"L x 24"D x 36"H workstation and an analyzer workstation (24"L x 24"D x 49"H), both with various shelf configurations and locking casters. Wall-mounted shelving (14"D x 36"H) is specified.
• Room #3: Two microscope worktables (70"L x 36"D x 41"H) with stainless steel work surfaces and locking casters. An analyzer worktable (21"L x 22"D x 35"H) is also detailed. Wall-mounted shelving (14"D x 36"H) is specified.
• Room #4: Workstations (72"L x 30"D x 41"H) and analyzer worktables (32"W x 36"D x 41"H), both with lower shelves, slide-out keyboard trays, and locking casters. Wall-mounted shelving (14"D x 36"H) is specified.
• General Requirements: All workstations must have an edge-banded high-pressure laminate work surface (1.5"H), be resistant to fungi, viruses, bacteria, and chemicals, and be easy to clean. Specific caster requirements and shelf configurations are detailed for each item.

This document provides the detailed specifications and dimensions for the workstations and shelving required. Bidders must use this information to ensure their proposed equipment meets all stated requirements, including materials, dimensions, features (e.g., casters, shelves, keyboard trays), and resistance properties. The document also references attached drawings for wall-mounted shelving design, which bidders must consult.

Form / Attachment / Pricing Sheet

This document is an "Enlarged drawing set" for the Phoenix Indian Medical Center Microbiology Lab. It is a "Readability edition" that reorganizes concept drawings onto more sheets for easier viewing on screen and in print. The content is an independent concept package and does not include source logos, ownership legends, or vendor title blocks.

• The set includes overall room plans for Rooms 1 through 4.
• It also provides detailed elevations for specific workstations, worktables, sinks, analyzer stations, and analyzer tables within these rooms.
• Dimensions for each item are provided, including length, width, and height.
• Specific features like "L-workstation," "fixed sink / flammable base," "mobile workstation," "analyzer station," "microscope bench," and "analyzer table" are detailed.

This document provides detailed layout and dimension information for the proposed microbiology laboratory. Bidders should use these drawings for internal planning and coordination. It is noted that final field verification and fabrication detailing are still required, indicating these drawings are conceptual and may require adjustments based on site conditions.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items for the Indian Health Service (IHS) – Phoenix Area Office (PAO). It serves as the only solicitation, and written quotes are requested. Oral offers will not be accepted. The procurement is for systems furniture for a medical lab.

• The primary requirement is for "Systems furniture – medical lab."

• Detailed specifications are available in the attachments.

• Items are to be shipped FOB Destination.

• Shipping costs must be included in the vendor quote.

• The requirement is for NEW Equipment ONLY; no remanufactured or "gray market" items.

• Vendors must be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller.

• A copy of the authorized distributor letter from the manufacturer is required to verify quoting authorization.

• Third-party quotes will not be considered.

• The government intends to award a purchase order.

• The evaluation will be based on the lowest price technically acceptable, considering price, technical acceptance of the product, and delivery.

• Quote Due Date: 05/15/2026, 5:00 PM EDT.

• Quotes must include all aspects of the RFQ (equipment, services, options).

• Invoices are to be prepared monthly and submitted electronically via the Invoice Processing Platform (IPP).

• Past performance will be evaluated using PPIRS and FAPIIS data.

• This requirement is a 100% Small Business Economic Enterprise (ISBEE)/Native American small business set-aside on SAM.GOV.

• Offerors not falling into this category will not be considered for award.

• All responding firms must be registered with the System for Award Management (SAM).

• A site visit for potential vendors will be held at Phoenix Indian Medical Center on Thursday, May 7, 2026, at 10:30 AM local time.

• Questions may be directed to Deana.Thompson@ihs.gov or Zerveni.Oliver@ihs.gov.

• The document incorporates various FAR and HHSAR clauses by reference, including those related to small business, equal opportunity, and payment processing.

Form / Attachment / Pricing Sheet

This document provides detailed drawings and specifications for laboratory furniture and equipment layouts for four distinct rooms (Room 1, Room 2, Room 3, and Room 4) within the PIMC Microbiology Lab. It serves as a visual guide for the proposed setup, including dimensions and configurations of workstations, benches, sinks, and analyzer stations.

• Room 1: Features L-workstations, worktables (R1-B, R1-C), and adjustable wall shelving. Specific dimensions for each element are provided.
• Room 2: Includes a fixed sink/flammable base (R2-A), a mobile workstation (R2-B), and an analyzer station (R2-D). Dimensions and configurations are detailed.
• Room 3: Outlines two microscope benches (R3-A, R3-B) and an analyzer stand (R3-C), with overall and individual dimensions specified.
• Room 4: Shows a main workstation (R4-A) and an analyzer table (R4-B), including dimensions and features like keyboard trays.
• Details: Each room's overall plan is supplemented with detailed elevations showing specific dimensions, shelf configurations (full-depth, half-depth), work heights, and features like keyboard trays and integral sinks.

This document is crucial for bidders to understand the physical layout and specific furniture requirements for the PIMC Microbiology Lab. It provides the exact specifications and dimensions needed for quoting or manufacturing the required laboratory furniture and equipment. Bidders must use these drawings to ensure their proposed solutions meet the spatial and functional requirements of each room.