Biomedical supplies and products

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically for the Indian Health Service (IHS) – Phoenix Area Office (PAO). The requirement is for a Blanket Purchase Agreement (BPA) for biomedical parts and supplies on an as-needed basis over a 5-year period. This announcement is the sole solicitation, and no separate written solicitation will be issued. It is a Request for Quotation (RFQ).

• Biomedical parts and supplies.

• Items must be NEW equipment only; no remanufactured or "gray market" items.

• Vendor must be an Original Equipment Manufacturer (OEM) authorized dealer, distributor, or reseller.

• All equipment must be covered by the manufacturer's warranty.

• Vendor must provide a copy of the authorized distributor letter from the manufacturer.

• Shipping cost must be included in the vendor quote (FOB Destination).

• Contract Type: Blanket Purchase Agreement (BPA)

• Period of Performance: 5 years

• Estimated Value: Not explicitly stated, but implied to be for commercial items.

• Submission: Submit written quotes only. Oral offers will not be accepted.

• Quote Due Date: 05/14/2026 5:00 PM EDT.

• Evaluation: The Government will select the quote that represents the best benefit at a reasonable price. Evaluation factors include: Price, Technical Acceptance of Product, and Delivery. Past performance will also be considered.

• Invoicing: Invoices must be prepared monthly and submitted electronically via the Invoice Processing Platform (IPP).

• This requirement is a 100% Small Business set-aside.

• Offerors that do not fall into this category will not be considered for award.

• All responding firms must be registered with the System for Award Management (SAM).

• Third-party quotes will not be considered.

• Delivery Location: Phoenix Indian Medical Center, 4212 N. 16th Street, Phoenix, AZ 85016.

• The Government will not split this requirement. Quotes must include all aspects of the RFQ.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically biomedical parts and supplies, for the Indian Health Service (IHS) – Phoenix Area Office (PAO). The government intends to award a 5-year Blanket Purchase Agreement (BPA) on an as-needed basis.

• Procurement of NEW Equipment ONLY; no remanufactured or "gray market" items.

• Vendor must be an Original Equipment Manufacturer (OEM) authorized dealer, distributor, or reseller.

• All equipment must be covered by the manufacturer's warranty.

• Vendor must provide a copy of the authorized distributor letter from the manufacturer.

• Items are to be shipped FOB Destination.

• Shipping costs must be included in the vendor quote.

• Quotes must include all aspects of the RFQ (equipment, services, options).

• Contract Type: Blanket Purchase Agreement (BPA)

• Period of Performance: 5 years

• Estimated Value: Not specified

• This announcement is the only solicitation; written quotes are required. Oral offers will not be accepted.

• Quotes must be submitted by: 05/04/2026 5:00 PM EDT.

• Evaluation will be based on the best benefit to the Government at a reasonable price, considering:

  • Price
  • Technical Acceptance of Product
  • Delivery
  • Past Performance (evaluated via PPIRS and FAPIIS data; no submission required).

• The government may consider information from other sources for past performance.

• Options will be evaluated by adding their total price to the total price for the basic requirement.

• This requirement is a 100% Small Business set-aside.

• Offerors not falling into this category will not be considered for award.

• Vendor must be registered with the System for Award Management (SAM).

• Third-party quotes will not be considered.

• Delivery Location: Phoenix Indian Medical Center, 4212 N. 16th Street, Phoenix, AZ 85016.

• Invoicing must be prepared monthly and submitted electronically via the Invoice Processing Platform (IPP).

• The full text of FAR provisions and clauses are incorporated by reference and can be accessed electronically.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (bid sheet) for bench stock supplies, intended for use by potential bidders to provide their pricing for various items. It outlines specific product details, quantities, and pricing structures over a base year and four option years.

• Product Information: Includes item number, product number, description, and unit of measure (U/M).
• Quantity: Specifies the quantity required for the Base Year and subsequent Option Years.
• Pricing: Columns for Unit Price and Amount are provided for each year. Note that for most items, the Unit Price and Amount are listed as 0.0 for all years, with quantities specified.
• Shipping: A line item for 'Shipping' is included, with associated quantities and pricing fields, though some contain '#VALUE!' errors.
• Yearly Breakdown: The sheet details pricing for a Base Year, Option Year 1, Option Year 2, Option Year 3, and Option Year 4.

Bidders should use this sheet to understand the specific items and quantities the government is looking to procure. They need to fill in the 'UNIT PRICE' and 'AMOUNT' columns for each item and year to submit their bid. Potential bidders should review the product descriptions and quantities carefully to assess their ability to supply these items and to formulate a competitive pricing strategy. The presence of '0.0' in many price fields suggests that bidders are expected to provide the actual market-driven prices.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish a Blanket Purchase Agreement (BPA) for the purchase of medical repair parts and supplies on an as-needed basis for the Phoenix Indian Medical Center (PIMC) Biomedical Department. The goal is to streamline procurement, improve cost-effectiveness, enhance efficiency, and ensure timely availability of parts to support repairs and maintenance, thereby minimizing equipment downtime and ensuring continuity of patient care.

• Furnish all required medical repair parts and supplies on an as-needed basis.

• Pricing is based on current market rates for supplies, materials, and shipping costs, and is fixed. Adjustments for unanticipated increases in supply or shipping costs due to inflation or market conditions may be mutually agreed upon via formal amendment.

• Delivery Location: Phoenix Indian Medical Center (PIMC), Engineering Department, 4212 North 16th Street, Phoenix, AZ 85016.

• A delivery ticket must accompany every delivery, including the delivery date and a description of items for accurate receipt and invoicing.

• Five one-year periods:

  • July 01, 2026 - June 30, 2027
  • July 01, 2027 - June 30, 2028
  • July 01, 2028 - June 30, 2029
  • July 01, 2029 - June 30, 2030
  • July 01, 2030 - June 30, 2031

• Invoicing: Submit original invoices to PIMC Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix AZ 85016, or via email to PHX_PIMCAPInvoice@ihs.gov. Invoices must include contractor name/address, contract number, invoice number/date, cost/price, dates of service, and remit-to address.

• Contracting Officer Authority: Only the Contracting Officer can negotiate changes to the contract.

• Technical Points of Contact (TPOC): Phillip Lucero (Primary) and Zachary Navarro (Alternate) are designated for this BPA.