Biomed/Safe Patient Handling - Patient Lifts for CT Room 1D252 1D244

Sources Sought / Market Research

This document is a Sources Sought notice issued by the VHA Network Contracting Office 21 on behalf of the VA Southern Nevada Healthcare System. Its purpose is to conduct market research to identify contractors capable of providing and installing a Guldman patient lift system, specifically a 4x4 Meter B Rail Room Covering System, for CT Rooms 1D252 and 1D244. The government is seeking information on source availability and contractor capability to inform acquisition strategy, determine potential small business set-asides, and assess the feasibility of full and open competition.

• Equipment: Guldman 4x4 Meter B Rail Room Covering System (or equal).

• Motors: 770lb motors to be provided by the VA.

• Scope: Includes design, installation, and clinical training for the patient lift system.

• Location: VA Southern Nevada Healthcare System, 6900 N. Pecos Rd., North Las Vegas, NV 89086.

• Specific Tasks: Installation of ceiling patient lifts, including track systems. Contractor is responsible for design, installation, and clinical training. Electrical connections, infection control, and trash removal are also specified.

• Brand Name/Equal Specifications: The document details specific functional and performance characteristics for the patient lift system, including automatic body weight support, adjustable offload weight, lifting speed, wireless interface, usage analytics, internal scale, and a non-motorized gate system for rail transitions. The supplier must have a manufacturer with no FDA recalls and over 40 years of experience. A minimum three-year warranty on lift units and five-year warranty on batteries are required, with an option for an extended warranty up to 10 years.

• The document references a potential future Request for Quote (RFQ).

• Period of Performance (POP) is from the date of award through completion of installation, certification, and testing.

• Response Deadline: February 25, 2026, 13:00 PST.

• Submission Method: Via email to jason.olliff@va.gov.

• Page Limit: Responses not to exceed 10 double-sided pages.

• Information Requested: Statement of interest, company qualifications, business name/address, SAM UEI, POC information, business size/socioeconomic category, product information/capability statements, and site preparation information if applicable.

• This is a market research tool to determine if a small business set-aside is possible.

• Respondents must provide business size and socioeconomic category. VAAR Clause 852.219-78 must be completed to be considered for SDVOSB or VOSB market research purposes.

• This is strictly for market research; no contract will be awarded based on this notice.

• No questions will be entertained.

• Responses are voluntary.

• The attached Statement of Work and Salient Characteristics provide additional details.

Statement of Work (SOW)

To install ceiling patient lifts and associated tracks in CT rooms 1D252 and 1D244 at the VA Southern Nevada Healthcare System (VASNHS) to support Safe Patient Handling and Mobility (SPHM).

• Installation of ceiling patient lift tracks in CT rooms 1D252 and 1D244.

• Contractor must be a specialized medical device provider.

• Contractor to provide initial setup materials and installation.

• Mandatory multi-discipline site walkthrough required after award.

• Electrical work includes a class 1 transformer requiring 110v AV power, with hardwired connections above the ACT.

• Contractor is responsible for final electrical connections.

• Contractor must provide appropriate infection control measures per VASNHS regulations.

• Contractor to provide shop drawings for approval by the VA.

• Structural engineer stamp required for attachment details when necessary.

• Contractor to furnish all parts, labor, materials, and equipment; no government property will be provided.

• Contractor responsible for cleaning and removal of all trash and debris generated during installation.

• Contractor to provide two sets of clinical and technical manuals and a preventive maintenance schedule.

• In-service product training to be scheduled after final sign-off.

• Contractor responsible for deinstallation and disposal of current SPS and Dialysis Carbon filter tanks.

• Systems engineered with a weight rating of 550-1100 lbs.

• Completed systems must support at 1.5x rated working load per hoist specification.

• System inspection for full functionality and sign-off by technician and facility representative.

• Repeated malfunctions of any system component more than three times within one quarter are unacceptable.

• Period of Performance (POP): Date of award through completion of installation, including certification and testing.

• Normal working hours: 0800 to 1700, Monday through Friday. Nighttime or unscheduled work requires prior permission.

• Location: VA Southern Nevada Healthcare System, 6500 N Pecos Rd, North Las Vegas, NV 89086.

• Limited Source award.

• Contractor employees must wear company ID badges.

• Contractor personnel may not smoke on VA property.

• Contractor must comply with all VA safety standards, manufacturer/industry standards, NFPA-99, FDA, OSHA, Joint Commission, and other applicable national standards.

• Contractor must comply with COVID-19 safety protocols, including vaccination or testing documentation, and daily screening.

• Contractor must comply with all applicable records management laws and regulations, including safeguarding of records covered by the Privacy Act of 1974.

• Contractor must obtain CO's approval before engaging subcontractors that require disclosure of information.

• Contractor must sign VA's Rules of Behavior annually.

• Contractor employees must complete annual VA security/privacy awareness training.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics Worksheet" for patient lifts, detailing essential physical, functional, and performance characteristics required for a potential procurement. It serves to define the specific capabilities and specifications that a patient lift system must meet.

• Automatic, Hands-Free Operation: Lifts must provide dynamic body weight support and fall protection in real-time, with adjustable "offload" weight set via a hand control.
• Versatile Functionality: Capable of normal transfers, repositioning, and weighing patients without an external scale.
• Performance Specifications: Minimum lifting speed of 2.2 inches per second at maximum load, with soft start/stop. Internal Class III scale is required (no external attachments).
• Connectivity: Wireless interface for Wi-Fi connection and remote monitoring of usage/maintenance analytics via web access.
• Track Rail System: Must accommodate stationary locks, allow seamless transition between rails via a non-motorized automatic gate system.
• Manufacturer Requirements: Manufacturer must have over 40 years of experience in patient lifts and no FDA recalls. The lift unit must be UL certified.
• Power & Lifespan: Continuous AC charging anywhere on the track. Expected lifespan of 15 years.
• Warranty: Minimum 3-year warranty on lift units (including straps/slings), 5-year on batteries. Optional extended warranty up to 10 years.
• Training: Includes end-user training and 5 years of annual Clinical SPHM Training at no cost.
• Specific Project Mention: Refers to a "4x4 meter B rail room covering system installed for 770# hoist" and mentions "Guldmann Inc." as the manufacturer, with a quote number "MD01072026MDR".

This worksheet defines the critical technical requirements and performance standards for patient lift systems. Bidders must ensure their proposed solutions meet or exceed all listed salient characteristics to be considered compliant. It highlights specific functional needs, compliance certifications (UL, ISO 10535), warranty expectations, and training provisions that will be crucial for proposal development and evaluation.