Black and White Maintenance

Form / Attachment / Pricing Sheet

This document lists the quantity and location of specific Xerox devices, categorized by 'Device Usage Band'. It appears to be an inventory or asset list.

• Device Usage Band: Categorization of devices (e.g., UB8, UB9, UB12).
• Device Type: Specific models of Xerox printers (e.g., Xerox PrimeLink B9100G, Xerox Nuvera 157).
• Device Location: Geographic location where the devices are situated (e.g., Silverdale, WA; Travis AFB, CA; San Diego, CA; Pearl Harbor, HI; Port Hueneme, CA).
• QTY: The quantity of each device type at each location.
• Total Quantity: A sum of all listed devices is provided at the bottom (11).

This attachment provides specific details about existing or required equipment, including models, quantities, and locations. Bidders may need to use this information to understand the scope of services related to these devices, such as maintenance, supply, or replacement, and to factor these details into their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a firm-fixed-price, stand-alone contract for the maintenance and repair of Black and White (B&W) Equipment for the Defense Logistics Agency (DLA). The contract will also include the provision of consumable supplies, networking functionality, IT security accreditation, technical support, meetings, reports, and administration related to the equipment.

• Maintenance and Repair: Provide comprehensive maintenance and repair services for B&W equipment.

• Consumable Supplies: Provision of all necessary consumable supplies (excluding paper) for equipment operation, including an automatic replenishment system.

• Networking: Ensure networking functionality for the equipment.

• IT Security: Provide IT security accreditation and technical support.

• Reporting & Administration: Conduct meetings, provide reports, and manage administrative aspects related to the equipment.

• Monthly Uptime Availability (MUA): Contractor must maintain at least 80% MUA per machine, calculated based on standard Federal workdays and excluding preventive maintenance. Penalties may apply for devices not meeting this standard.

• Service Response: Six-hour service response for all devices, including travel, parts, labor, and software upgrades. A technician must call the primary operator within one hour of a service call.

• Security Clearances: Technicians must be eligible for access to Department of Defense (DoD) facilities and obtain appropriate security clearances (up to "secret") for restricted-access facilities.

• NIST Standards: Compliance with NIST Special Publication 800-161 Rev. 1 for Cybersecurity Supply Chain Risk Management.

• Period: Base year plus two option years, totaling 36 months.

• Place: Approximately 6 DLA facilities located throughout the Continental United States and Hawaii.

• IT Configuration: Devices must be maintained with DLA-approved operating systems and supported software. Hard drives must remain in DLA custody. Compliance with Section 508 Accessibility Standards is required.

• Reporting: Monthly Availability Equipment Reports and monthly Security Vulnerability Reports are required.

• Invoicing: Electronic submission of invoices via the DoD Wide Area Workflow (WAWF) system.

• Supply Chain Risk Management: Written documentation demonstrating how the contractor will meet NIST SP 800-161 Rev. 1 standards to mitigate risks of foreign intelligence services, terrorist groups, or others inserting unwanted functionality.

Other / Unclassified

This document is a "Request for Information - Sources Sought" notice from the Defense Logistics Agency (DLA) Contracting Services Office. It seeks to identify potential vendors interested in a requirement to maintain Xerox small format Black & White devices. The notice includes Attachment 1 (Performance Work Statement) and Attachment 2 (Device Information).

This notice is for market research purposes only and does not constitute a Request for Proposal (RFP) or Invitation for Bid (IFB). It does not commit the Government to any acquisition approach or contract.

The contractor will be responsible for providing all management, supervision, labor, training, equipment, and supplies. Employees must meet specified federal and state requirements.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34.0 Million.
• Response Deadline: Interested parties must submit their response by June 10, 2026.
• Required Information for Response: Business name, company history, point-of-contact, DUNS and NAICS numbers, business type (small, large, 8(a), etc.), and contract magnitude for current/previous contracts.
• Government Points of Contact: Primary POC is Gaurang K. Patel (Contract Specialist) and Secondary POC is Ernest J. Gardner (Contracting Officer).
• Note: The Government will not reimburse costs associated with responding to this notice.