Blanket Purchase Agreement - Heating Fuel Delivery Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Brussels intends to establish a Blanket Purchase Agreement (BPA) for Heating Fuel Delivery Services for U.S. Government-owned residences in Belgium. This BPA is not a financial commitment but an overarching agreement for requesting services. Proposals are due May 9, 2026, at 14:00 CET.
Scope of Work
The selected contractor will furnish all labor, supervision, equipment, materials, and transportation required for heating fuel delivery. Key requirements include:
- Providing scheduled, unscheduled (on-call), and emergency fuel deliveries.
- Ensuring continuity of supply and coordinating delivery schedules with Government officials.
- Responding to emergency requests within 24 hours.
- Ensuring delivery personnel are trained, licensed, and qualified.
- Accurately measuring and documenting quantities delivered.
- Exercising due care to prevent spills, property damage, or safety hazards.
Contract Details
- Contract Type: Blanket Purchase Agreement (BPA).
- Validity Period: One year, from May 15, 2026, to May 14, 2027.
- Currency: All BPA Calls will be issued in EURO.
- BPA Call Limitations: Individual calls shall not exceed the Simplified Acquisition Threshold (SAT). The aggregate amount of all calls shall not exceed 20,000 EUR. The total BPA value may not exceed $40,000 until the vendor is registered in SAM.
- VAT: 21% VAT is applicable and must be included in line item rates.
Submission & Evaluation
- Proposal Submission Deadline: May 9, 2026, at 14:00 Central European Time (CET).
- Submission Method: Electronic proposals via email to BrusselsBids@state.gov. The subject line must reference "Proposal 19BE2026Q0065". Individual email size must not exceed 45 MB; electronic depositories are not permitted.
- Evaluation Approach: A comparative evaluation will determine the best overall value. Offers will first undergo a compliance review. Compliant offers will be evaluated based on Technical Capability, Past Performance and Experience, and Price. Award may be made solely on initial submissions without discussions.
- SAM Registration: Companies doing business with the U.S. Government valued over $40,000 must register on SAM.gov. An NCAGE code is required for SAM registration. Interested parties are strongly encouraged to register as soon as possible to avoid delays.
Eligibility / Set-Aside
No specific set-aside designation is provided for this opportunity. Only companies or individuals specializing in heating fuel delivery should apply.