Body Armor & Ballistic Helmets - Crye Precision, First Spear, and Team Wendy

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for Body Armor and Ballistic Helmets. The United States Air Force intends to award a one-time, firm-fixed price purchase order. This announcement serves as the only solicitation, and no paper copy will be issued. Offerors are responsible for monitoring for amendments.

• Procurement of body armor and ballistic helmets for explosive ordnance disposal teams.

• Specific items include Crye Body Armor, First Spear Body Armor, and Team Wendy Helmets.

• Detailed part numbers, item descriptions, and quantities are provided in Attachment 02 – Unit Pricing Sheet.

• All units must be delivered no later than 120 days after receipt of order (ARO) to AFCEC/BARS Warehouse, 5835 Bay Line Drive, Panama City FL 32404-5492.

• Contract type: Firm-fixed price purchase order.

• Period of Performance: Delivery within 120 days ARO.

• Estimated Value: Not explicitly stated, but will be a one-time purchase order.

• Proposal Submission: Electronic quotes are due by 13 April 2026, at or before 10:00 AM Central Standard Time (CST).

• Questions Deadline: All questions must be submitted electronically by 26 March 2026, at 10:00 AM CST.

• Evaluation: The award will be based on the lowest Price Technically Acceptable (LPTA) evaluation process.

  • Technical Evaluation (Factor I): Offers will be rated "Acceptable" or "Unacceptable." "Acceptable" offers must meet the brand name requirement, manufacturer's part number, and unit description. Offers not meeting these will be rated "Unacceptable."
  • Price Evaluation (Factor II): Offerors must complete Attachment 01 (CLIN Pricing Sheet) and Attachment 02 (Unit Pricing Sheet). Pricing must be firm-fixed price, including discounts and shipping. The Total Evaluated Price (TEP) will be calculated based on the lowest TEP found technically acceptable. Price reasonableness and balance will also be evaluated.

• This procurement is a Woman Owned Small Business (WOSB) Set-Aside.

• NAICS Code: 339113 - Surgical Appliance and Supplies Manufacturing.

• Small Business Size Standard: 750 employees. For concerns not manufacturing the end item, the size standard is 500 employees.

• This requirement is solicited as "brand name only."

• Product samples are NOT required and SHALL NOT be accepted.

• Offerors SHALL NOT submit multiple offers or offers for quantities less than specified.

• Offerors shall identify any potential Organizational Conflict of Interest (OCI).

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 01 – CLIN PRICING SHEET," is a pricing sheet for "Body Armor and Ballistic Helmets – Crye, First Spear, Team Wendy." It requires the contractor to furnish specified quantities of items and to provide unit pricing. The cost of shipment is the contractor's responsibility and must be included in the firm fixed-price.

• Contractor Organization: Field for Unique Entity Identifier (UEI) / Commercial and Government Entity (CAGE) code.
• CLINs: Lists three CLINs with quantities and descriptions:
  • CLIN 0001: 2,040 EA of Crye Precision Body Armor
  • CLIN 0002: 270 EA of First Spear Body Armor
  • CLIN 0003: 400 EA of Team Wendy Ballistic Helmets
• CLIN Price: A column for bidders to enter the unit price for each CLIN.
• Total Evaluated Price: A field to sum all CLIN prices.
• Delivery: All items shall be delivered within 120 calendar days after receipt of order (ARO).
• Quote Valid Through: A field for the date the quote is valid.
• Signature and Date: Fields for contractor signature and date.

1. Use "Attachment 02 – Unit Pricing Sheet" to enter a unit price for each item.
2. The total unit price will be automatically calculated (unit price x quantity).
3. A final CLIN price will be calculated once all total unit prices are determined.
4. Copy the CLIN prices from Attachment 02 to this document.
5. Add all CLIN prices to determine the Total Evaluated Price. Round all prices to the nearest penny.

This document is critical for bidders to provide their pricing for the specified body armor and ballistic helmets. Bidders must accurately complete the CLIN prices, ensuring they are inclusive of all costs, including shipment, and adhere to the specified quantities and delivery timelines. The Total Evaluated Price will be a key component of the overall evaluation.

Form / Attachment / Pricing Sheet

This document is a Unit Pricing Sheet for Solicitation FA8051-26-Q-4003, which pertains to Body Armor and Ballistic Helmets from manufacturers Crye, First Spear, and Team Wendy. Bidders are instructed to include shipping costs in their unit prices. The sheet details specific items, manufacturer part numbers, descriptions, unit prices, and quantities required for each CLIN.

• CLIN 0001 - CRYE BODY ARMOR: Lists various Crye Precision components including harnesses, plate pouches, cummerbunds, belts, flaps, and ballistic inserts in MultiCam camouflage, with specified quantities for each size (Small, Medium, Large).
• CLIN 0002 - FIRST SPEAR BODY ARMOR: Details First Spear plate carriers, soft armor, cummerbunds, tactical belts, and padded sleeves in MultiCam, with quantities for different sizes.
• CLIN 0003 - TEAM WENDY BALLISTIC HELMETS: Includes Team Wendy EXFIL Ballistic helmets in Coyote, sizes 1 and 2, and ballistic ear cover sets.
• Delivery Address: AFCEC/BARS Warehouse, 5835 Bay Line Drive, Panama City, FL 32404-5492.

This pricing sheet is critical for bidders to understand the specific items, quantities, and sizes required for the solicitation. Bidders must use this template to provide their unit pricing for each CLIN, which will be a key component in their proposal and the government's evaluation. The sheet also specifies the delivery location.

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions incorporated by reference into a solicitation or contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the opportunity.

• Clause Number: The unique identifier for each clause or provision.
• Clause Title: A brief description of the subject matter of the clause.
• Year-Month: The effective date of the clause.
• Section: The section of the contract or solicitation where the clause is located (e.g., SEC I, SEC K, SEC L, SEC G).
• Full Text Clauses: Some clauses are provided in full text for clarity, including "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" (252.204-7017).

Bidders must review these clauses and provisions to understand their obligations and responsibilities if awarded a contract. Key areas covered include:

• Requirements relating to compensation of former DoD officials.
• Prohibition on acquiring certain telecommunications equipment and services.
• Representation regarding business operations with specific regions.
• Restrictions on subcontracting and limitations on subcontracting.
• Payment instructions and procedures (e.g., Wide Area WorkFlow).
• Tax on certain foreign procurements.
• Equal opportunity and labor standards.
• Small business subcontracting requirements.

Understanding these incorporated clauses is critical for preparing a compliant offer and for fulfilling contract requirements.

Form / Attachment / Pricing Sheet

This document is a Sole Source (Including Brand Name) Justification, detailing the rationale for procuring specific brand-name items for the Battlefield Airmen Rapid Replace and Replenish (BARS) Body Armor and Ballistic Helmets program for the 772 ESS/PKD.

• Procurement Details: Identifies the contracting activity (772 ESS/PKD) and the program as "Body Armor and Ballistic Helmets." It specifies a single award, Firm Fixed Price contract.
• Supplies Required: Details the components for BARS Body Armor (harnesses, plate pouches, cummerbunds, soft armor inserts) and standardized ballistic helmets (Team Wendy EXFIL Ballistic Helmets and Ear Covers). Specific part numbers and quantities are listed.
• Brand Names: The justification is for brand-name items from Team Wendy Helmets, Crye Precision Body Armor, and First Spear Body Armor.
• Justification Rationale: Explains that standardization is crucial for maintaining safety, operational effectiveness, and interoperability with existing equipment. It cites proven performance against NIJ standards and the need for a consistent form factor.
• Authority: Cites statutory authorities for other than full and open competition, including FAR 6.103-1(d) and 6.103-5(b)(2).
• Market Research: Indicates that market research was conducted, including a GSA report and a Sources Sought posting on SAM.gov, identifying potential Woman-Owned Small Businesses (WOSB) for future competition.
• Future Plans: The agency plans to compete for a new platform at the end of the current body armor and helmet life cycle and anticipates using an Indefinite Delivery, Indefinite Quantity (IDIQ) contract vehicle for future recurring requirements.

This document explains why the government is pursuing a sole-source acquisition for specific brand-name body armor and helmets. While this justification is for a sole-source action, it also outlines the government's intent to conduct market research and potentially compete future requirements, particularly for WOSBs. Bidders interested in supplying similar equipment should note the detailed specifications and performance requirements outlined for the body armor components and ballistic helmets.