BOGOTA FLEET MAINTENANCE

Statement of Work (SOW) / Performance Work Statement (PWS)

To outline the services to be performed by a mechanic shop for vehicle inspection, maintenance, and repair, ensuring vehicles are serviced safely, efficiently, and in accordance with manufacturer standards.

• Diagnostics: Full vehicle inspection using diagnostic tools, identification of mechanical and electrical issues, and provision of detailed repair reports.

• General Maintenance: Oil and filter changes, fluid checks and replacements, tire rotation and pressure checks, and battery testing/replacement.

• Repairs: Engine, transmission, brake system, suspension, steering, and exhaust system repairs.

• Electrical Systems: Diagnosis and repair of electrical and electronic issues, including alternator, starter, wiring, and lighting systems.

• Use of OEM or approved aftermarket parts.

• Provision of itemized parts lists.

• Assurance that all materials meet industry standards.

• Work to be performed by certified technicians.

• Labor hours to be estimated prior to work.

• Additional labor requires customer approval.

• Initial diagnostics: 1-2 business days.

• Standard repairs: 1-5 business days (depending on complexity).

• Delays due to parts availability will be communicated promptly.

• Written estimate to be provided before work begins, including labor, parts, taxes, and additional fees.

• No work exceeding the estimate without customer authorization.

• All work to be tested and verified before vehicle release.

• Final inspection by a senior technician.

• Warranty provided on parts and labor.

• Provide accurate vehicle information and service history.

• Approve estimates and changes in writing.

• Arrange timely vehicle pickup.

• Adherence to all OSHA and local safety regulations.

• Proper disposal of hazardous materials.

• Maintenance of a clean and safe work environment.

• Vehicle operates safely and as intended.

• All agreed repairs completed.

• No unresolved warning lights or issues related to serviced components.

• Additional labor requires customer approval.

• Vehicles are not to be driven by shop representatives without prior authorization.

• Vehicles must be delivered clean.

• Shops are responsible for maintaining the general condition (painting, upholstery, internal mechanisms) of vehicles during repair.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for establishing a Blanket Purchase Agreement (BPA) with the U.S. Government for Fleet Maintenance services. The U.S. Embassy in Bogota intends to award a BPA to the responsible company offering the lowest price.

• Submission of a list of prices for fleet maintenance services.

• Inclusion of Defense Base Act (DBA) insurance premium costs, which are fully reimbursable by the U.S. Government.

• Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission.

• The agreement will be a Blanket Purchase Agreement (BPA).

• The period of performance and estimated value are not explicitly stated in this cover letter.

• Quotations are due by June 9, 2026, at 16:00 hours (local time).

• Proposals must be submitted in English.

• Submissions must be made electronically to BogotaGSOcompras@state.gov in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format, with a file size not exceeding 30MB per file.

• If file size exceeds 30MB, submissions must be made in separate files attached to separate emails, each less than 30MB.

• Award will be based on the lowest price from a responsible company, with potential for discussions if needed.

• No specific set-aside or eligibility requirements are mentioned in this document.

• A pre-quotation conference will be held on May 27, 2026, at 10:00 hours (local time) at the American Embassy Bogota. Contact BogotaGSOcompras@state.gov by May 25, 2026, for details.

• Required submission items include: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and Proof of SAM Registration.

Solicitation / RFP / RFQ

This solicitation is for a Blanket Purchase Agreement (BPA) to furnish Fleet Maintenance services. The BPA will be for a period of 5 years from the award date or until the estimated amount is exhausted. The offeror must include Defense Base Act (DBA) insurance premium costs.

The solicitation outlines a list of specific fleet maintenance services and parts, including:

• Various types of automotive fluids (engine oil, synthetic engine oil, refrigerant)

• Filters (oil, engine air, cabin air)

• Belts (accessory drive)

• Brake components (pads, rotors, fluid)

• Suspension components (control arms, shock absorbers, tie rod ends)

• Steering components (hydroboost, steering gearbox)

• Basic repair services (brakes, suspension, steering, door adjustment)

• Exterior paint service

• Oil change service

• Contract Type: Blanket Purchase Agreement (BPA)

• Period of Performance: 5 years from award date or until BPA estimate is exhausted.

• Estimated Value: Not explicitly stated, but the BPA estimate amount is mentioned.

• Offerors must submit a completed solicitation (SF-1449 cover page, blocks 12, 17, 19-24, 30).

• Information demonstrating the ability to perform, including a Certificate of Insurance or a statement of intent to obtain required insurance.

• Evaluation will be based on:

  • Legal incorporation in Colombia and compliance with Colombian regulations.
  • Minimum 10 years of verifiable track record in the Colombian market.
  • Technical Acceptability (past performance and experience).
  • Responsibility Determination (financial resources, ability to comply with performance period, integrity, organization, experience, skills, equipment, facilities, and eligibility).
  • Specific capabilities related to armored vehicles, official vehicles, scanners, and spare parts.

• Offerors must also comply with various FAR and DOSAR clauses, including those related to security, representations and certifications, and tax on foreign procurements.

• The acquisition is not explicitly set aside for small businesses.

• The selected company must be legally incorporated in Colombia.

• The offer due date is June 9, 2026, at 16:00 hours.

• The solicitation number is 19C02026Q0012.

• Contact information for solicitation information is provided.