Boiler and Water Heater Replacement

Amendment / Modification

• This amendment (0001) adds "Attachment 3 - Questions and Answers" and "Attachment 4 - Pump Information" to the solicitation.

• New attachments have been added.

• The document indicates that the hour and date for receipt of offers is not extended. Bidders must acknowledge receipt of this amendment.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for boiler replacement and related systems.

• Buy American Act (BAA): The contract requires BAA-compliant equipment and materials. The government estimate was based on BAA-compliant items.
• Boiler Turndown: A minimum turndown requirement of 10:1 or greater for high-efficiency boilers is acceptable.
• Piping, Valves, Insulation: Specifications are to match the currently installed system or be suitable for the new equipment. A site visit is recommended to verify current installation.
• BAS Controls: The current BAS platform is Inteliglas Corporation. Scott Martin (scott@inteliglas.com) is the contact for the BAS contractor.
• Fire Alarm System: The contractor can notify the maintenance mechanic before hot work to disable the fire alarm system.
• Site Visit Cutoff: The USDA cutoff date for site visits is April 15, 2026, at 4 PM.
• Boiler Footprint/Piping: The SOW did not specify a model number. Photos should be used as a guide, but a site visit is required to verify the actual footprint, piping, and venting. Modifications may be needed.
• System Pumps: Information PDFs from Taco Inc. are available. Pumps 1, 2, 3 are boiler leg HW pumps; Pumps 4, 5 are circulation HW pumps with independent VFDs.
• Expansion Tank: Manufacturer: Taco Inc.; Model number: CA300-3; Mfr serial no. HO6879.
• Water Heater: The water heater to be replaced is different from the one specified in the SOW. The removed unit was manufactured by PVI Industries LLC (Mfg serial no. 123135).

This Q&A document clarifies several technical specifications and logistical details, potentially impacting how bidders prepare their proposals and understand the scope of work. Bidders should note the need for a site visit to verify existing conditions and the potential for modifications to accommodate new equipment.

Form / Attachment / Pricing Sheet

This document provides submittal data information for Taco KV Series Vertical Close Coupled Pumps, specifically Model 4007. It details specifications and performance curves for two configurations (Item P1,2,3 and Item P4,5) of this pump model.

• Pump Model: 4007
• Configurations:
  • Item P1,2,3: 6.1" Impeller Diameter, 205 GPM Flow, 12 ft Head, 1 HP Power
  • Item P4,5: 6.9" Impeller Diameter, 410 GPM Flow, 35 ft Head, 5 HP Power
• Performance Curves: Includes Head vs. Flow, Power vs. Flow, and Efficiency vs. Flow for each configuration.
• Construction Details: Specifies materials for casing, impeller, shaft, wear ring, and seals (standard and optional).
• Operating Specifications: Details flange pressure and temperature ratings.
• Dimensional Data: Provides key dimensions (A through J) for each pump configuration.

This document is crucial for bidders to understand the technical specifications, performance capabilities, and physical dimensions of the pumps required for the opportunity. It allows for direct comparison of pump performance against project requirements and aids in selecting the appropriate pump model and configuration. Bidders should use this information to ensure their proposed pumps meet the specified flow, head, power, and material requirements.

Other / Unclassified

This document provides information regarding a mandatory site visit and the process for submitting questions related to an upcoming solicitation.

• Site Visit: Attendance at a site visit is mandatory for this solicitation. Site visits can be arranged individually with Matt Atkins (matthew.akins@usda.gov, 715-391-3246). There will not be a formal organized site visit; offerors should contact Michael Merchant to schedule a time.
• Questions: All questions must be submitted via email to kelly.wright@usda.gov no later than April 10th at 10:00 AM Central Time. Ensure the solicitation name and number are included in the email subject line to allow sufficient response time before the solicitation period ends.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for boiler and water heater replacement services. The government is procuring these services to replace existing boilers and water heaters.

• Boiler and Water Heater Replacement

• Project Title: Boiler and Water Heater Replacement at Marshfield, WI.

• Applicable NAICS code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• The Scope of Work (SOW) is provided as Attachment 1.

• Anticipated contract type: Firm-fixed-price.

• Period of Performance: To be determined, but the solicitation indicates a delivery date of 09/30/2026 for the work.

• The performance period is 160 calendar days after notice to proceed.

• Offers are due by 04/17/2026.

• Submissions must be emailed to kelly.wright@usda.gov with the subject line "RFQ 1232SA26Q0393".

• Evaluation will be based on the Lowest Priced Technically Acceptable (LPTA) methodology.

• Technical Acceptability requires meeting all solicitation requirements, including submission of all requested documents and acknowledgment of amendments.

• Offerors must attend a Government-led site visit.

• Offerors must provide documented experience (2-3 recent, relevant projects).

• A bid guarantee of at least 20% of the proposed price (not to exceed $3,000,000) is required for offers of $35,000 or more.

• Offers must be held firm for 90 calendar days from the offer due date.

• This acquisition is set-aside for Total Small Business.

• The small business size standard is $19M.

• Prospective offerors must be registered with the System for Award Management (SAM).

• This solicitation constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.

• Full text of incorporated FAR clauses and provisions can be accessed at www.acquisition.gov.

Statement of Work (SOW)

To replace the existing hot water boiler system and domestic hot water heater at the USDA-ARS EIDMRU Lab in Marshfield, WI, to ensure reliable heating and hot water supply.

• Replacement of three (3) existing non-condensing hot water boilers with three (3) new high-efficiency condensing boilers (2,000 MBH input each).

• Replacement of three (3) existing boiler circulation pumps and associated valves/strainers.

• Replacement of two (2) existing hot water system pumps with new ones, including two (2) new VFDs.

• Replacement of one (1) existing expansion tank and one (1) existing glycol feed system.

• Replacement of one (1) existing domestic hot water heater.

• Disconnection, removal, and disposal of all specified existing equipment and venting.

• Furnishing and installation of new boilers, pumps, VFDs, expansion tank, glycol feed system, domestic water heater, and associated piping and venting.

• Insulation of new hot water supply and return piping.

• Temperature control work, including disconnection of existing BAS controls and connection of new boilers to BACnet.

• Electrical wiring for new boilers and emergency stops.

• Extension of existing concrete pads as required for new boilers.

• Balancing of the new hot water system pumps.

• Filling and venting with recovered glycol.

• Factory startup and owner training.

• One-year warranty on parts and labor.

• The project must be completed during the summer (June 1 to August 30, 2026).

• Worksite location: USDA-ARS EIDMRU lab and office, 2615 Yellowstone Drive, Marshfield, WI 54449.

• Work to be conducted during normal business hours (7 am - 5 pm, Monday-Friday), unless scheduled otherwise.

• Vendors are required to visit the site to ensure accurate quotes. Failure to visit may result in the quote not being evaluated.

• Quotes must include a detailed description of all materials and services.

• A security clearance will be required for vendor staff entering the building if they will be on-site for 5 or more days. Names of such staff must be submitted for background checks.

• All labor, insurance, small tools, truck & travel charges, freight/shipping, and bid bonding must be included in the quote.

• Contractors must notify USDA technical POCs at least one week before the anticipated start date to coordinate schedules.

Form / Attachment / Pricing Sheet

This document is a General Decision for Wage Determination WI20260011, dated January 2, 2026. It provides prevailing wage rates and fringe benefits for various construction trades within specified counties in Wisconsin. This information is crucial for contractors to understand labor costs when bidding on federal or federally-funded construction projects.

• General Decision Number: WI20260011
• Publication Date: 01/02/2026
• State: Wisconsin
• Construction Type: Building
• Applicable Counties: Lists specific counties in Wisconsin for which the wage determination applies.
• Trades Covered: Includes wage and fringe rates for various trades such as Asbestos Workers/Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Plumber/Pipefitter, Sheet Metal Worker, Truck Driver, and others.
• Rate Identifiers: Explains the meaning of different prefixes (e.g., SU, UAVG, SA) used to denote the source and type of wage rate (union, survey, state-adopted).
• Executive Orders: Mentions applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid rejection or contract non-compliance. The document specifies the effective dates for these rates and provides guidance on how to interpret the different classifications and identifiers.