Boiler Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force is conducting a Request for Information (RFI), also known as a Sources Sought, for Boiler Maintenance services at Minot Air Force Base, North Dakota. This RFI is for planning purposes only and aims to identify qualified Total Small Business firms capable of providing comprehensive boiler and water heater maintenance, installation, and removal services. Responses are due by May 21, 2026, at 4:00 PM Central Standard Time.
Purpose & Scope
This RFI is issued solely for information and planning purposes and does not constitute a Request for Quote (RFQ) or a promise to issue one. The government is seeking information on industry capabilities to provide all management, tools, supplies, equipment, and labor necessary for maintaining approximately 95 existing boilers/water heaters located in 72 facilities across Minot AFB. The scope also includes assuming maintenance of any new boilers installed during their warranty period (1 year) and the removal and installation of up to 12 new boilers per year, not exceeding two every 30 days.
Key Requirements (from PWS)
- Maintenance Services: Comprehensive preventive maintenance (monthly, quarterly, semi-annual, annual), corrective maintenance (emergency, urgent, routine), and inspections for boilers and water heaters.
- Installation/Removal: Removal and disposal of existing boilers and installation of new, Government-furnished boilers.
- Performance Standards: Maintain >98% operational availability during the heating season (October 1 - June 1). Emergency repairs must be restored within 12 hours, urgent within 48 hours (heating season), and routine within 14 business days.
- Compliance & Personnel: Contractor personnel must be licensed and certified as required by North Dakota state and local laws, with electricians licensed and supervised by a journeyman-level individual. Work must comply with all applicable federal, state, and local codes (e.g., IBC, IFC, NEC, OSHA).
- Exclusions: Services such as heat exchanger/boiler replacement under manufacturer warranty, major venting replacement, and hydronic system repairs separate from the boiler are excluded.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Product/Service Code: J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Place of Performance: Minot Air Force Base, North Dakota
- Response Due: May 21, 2026, 4:00 PM CST
- Published: April 21, 2026
Submission & Contacts
Responses to this RFI must be submitted via electronic means to the provided Points of Contact. Respondents should indicate any proprietary portions of their submission. The government will not pay for any information or administrative costs incurred in response to this RFI.
- Primary Contact: A1C Anthony Salvestrini (anthony.salvestrini@us.af.mil, 701-723-3556)
- Secondary Contact: Nikole Braddy (nikole.braddy@us.af.mil, 701-723-3057)