Boiler upgrade U.S. Embassy Madrid, Spain

Solicitation / RFP / RFQ

This solicitation is for construction services at the U.S. Embassy in Madrid, Spain. The project involves upgrading a boiler by adding a magnetic separator, repairing floor trip hazards, and replacing the hot water manifold. The work is to be performed in accordance with applicable safety and quality standards, and the site will be left clean upon completion.

• Installation of magnetic separator: Supply and install a suitable filter in a designated location.

• Repair of Floor Trip Hazards: Level, resurface, or replace flooring to eliminate trip hazards and ensure a smooth surface.

• Replacement of Hot Water Manifold: Remove existing manifold, supply and install a new one, ensuring secure connections and full system operation.

• Deliverables: Include Product Data, manufacturer's installation instructions, a finalized Work Plan with Critical Path Method (CPM) schedule, and an Activity Hazard Analysis (AHA).

• "As-built" documents: Provide a complete set of "as-built" drawings after final completion.

• Contract Type: Fixed-price construction.

• Period of Performance: Work to commence within 10 calendar days after Notice to Proceed (NTP) and complete within 60 calendar days after NTP. This period includes final cleanup.

• Location: Calle de Serrano, 75, 28006 Madrid, Spain.

• Value: Not explicitly stated, but requires a "Total Cost Break-Down" and "Proposal Price Total EUROS."

• Submission Deadline: Offers are due by 17:00 local time on 05/07/2026.

• Submission Format: Quotations must include Standard Form 1442 (Section A "PRICE"), a "BREAKDOWN OF PROPOSAL PRICE BY DIVISIONS OF SPECIFICATIONS", and a "TOTAL COST BREAK DOWN" (Volume I). Volume II includes the performance schedule (bar chart) and Business Management/Technical Proposal (including proposed work information, experience, and past performance).

• Evaluation Criteria: Award will be made to the lowest priced, acceptable, responsible quoter. Acceptability is based on compliance with RFQ terms. Responsibility is determined by assessing ability to comply with performance period, integrity, organization, experience, skills, equipment, facilities, and eligibility.

• Site Visit: A site visit is scheduled for Thursday, May 5, 2026, at 11:00 at Calle Serrano, 75, Madrid.

• Offerors must be technically qualified and financially responsible.

• Must be able to understand written and spoken English.

• Must have a permanent address and telephone listing in Spain.

• Must provide proof of SAM registration.

• Must demonstrate prior construction experience with suitable references.

• Must possess necessary personnel, equipment, and financial resources.

• Must be bonded and possess all permits and licenses required to do business in Spain.

• Must meet local insurance requirements.

• Must have no adverse criminal record.

• Must have the ability to obtain adequate performance security.

• Must have no political or business affiliation contrary to U.S. interests.

• Performance and Payment Bonds are required within 10 calendar days after award.

• Offers must be held firm for 60 calendar days from the offer receipt date.

• Value Added Tax (VAT) will be handled separately; the Embassy will request exemption.

• The U.S. Embassy in Madrid observes specific holidays which may affect work schedules.

Solicitation / RFP / RFQ

This document is a Request for Quotes (RFQ) for a Boiler Upgrade at the U.S. Embassy in Madrid, Spain, located at Calle Serrano, 75. The U.S. Government intends to award a contract/purchase order to the responsible company offering the lowest price.

• The core requirement is to perform works to upgrade the Embassy Boiler.

• Specific instructions for submitting a quotation are detailed in Section J of the solicitation.

• The document does not explicitly state the contract type, period of performance, or estimated value.

• Quotations are due by May 7, 2026, at 17:00 local time.

• Submissions must be in English.

• Quotations must be submitted electronically to madridgsoprocurement@state.gov.

• Accepted file formats are MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• Individual file size must not exceed 30MB. Larger submissions must be sent in separate files, each under 30MB.

• The government may award based on initial proposals without discussions, but may hold discussions if needed.

• Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submitting their offer/proposal.

• Failure to be registered may result in the offer being considered non-responsible.

• A site visit is scheduled for April 22, 2026, at 11:00 at Calle Serrano, 75, Madrid. Attendance confirmation and attendee information must be provided to Maria Jose Moyano (moyanomx@state.gov) no later than May 7, 2026.

• Required submission items include: SF-1442, Section A (Pricing), Section L (Representations and Certifications), additional information as required in Section J, and Proof of SAM Registration.