SMALL BUSINESS SET-ASIDE FOR One (1) Metal Cubic Environmental and Vacuum Chamber

Solicitation / RFP / RFQ

This document outlines the comparative evaluation criteria that will be used for this solicitation. The Government will compare all received offers to determine which provides the most benefit and is most advantageous. Award may be made to the lowest priced offeror meeting minimum requirements, or to a higher-priced offeror if it is deemed more advantageous.

To be considered for award, an offer must meet the Government's minimum technical requirements as detailed in the solicitation.

The following evaluation factors will be utilized (in no order of relative importance):

• Price
• Technical Capabilities/Specification
• Past Performance

Other / Unclassified

This document, "Adelphi List of Local Instructions," provides specific guidance and points of contact for the Adelphi Laboratory Center. It details:

• Points of Contact: Identifies the Contract Specialist (Crystal Demby) and Contracting Officer (Zachary Dowling) with their contact information. A Technical Point of Contact (TPOC) is listed as TBD.
• Contract Type: Specifies that the contract will be Firm Fixed Price (FFP).
• Inspection and Acceptance: States that Government Inspection and Acceptance will occur at Aberdeen Proving Ground, APG, MD 20009.
• Tax Exemption: Provides the exemption certificate number (30005004) for Maryland retail sales and use tax and the Federal Tax Identification number for the Army Research Laboratory.
• Duty-Free Entry: Directs users to the Procurement Integrated Enterprise Environment (PIEE) for Duty Free Entry (DFE) applications and provides a link for training.
• Payment Instructions: Refers to DFARS PGI 204.7108(b)(2) for accounting classification citations and payment request types.
• Receiving Room: Details truck shipment acceptance hours at Building #102, Receiving Room, Monday-Friday, 7:30 AM to 4:00 PM.
• Offeror's Proposal Conditions: States that any exceptions or conditions in an offeror's proposal must be in a cover letter.
• Award Conditions: No award will be made for less than the full quantities solicited; proposals for less than full quantities are considered nonresponsive.
• Contracting Division Website: Provides a URL for the Adelphi Contracting Division website.
• Foreign Nationals: Outlines procedures for obtaining approval for foreign nationals working on unclassified public domain contracts, requiring documentation of employment eligibility.
• Payment Terms: States that payment terms of less than net thirty (30) days are unacceptable.
• Incorporated Provisions and Clauses: Lists FAR and DFARS provisions and clauses incorporated by reference, with links to access their full text.
• Item Unique Identification and Valuation (FAR 52.211-7003): Details requirements for unique item identification, including definitions, marking, and reporting for delivered items, subassemblies, components, and special tooling.
• Wide Area WorkFlow (WAWF) Payment Instructions (FAR 52.232-7006): Provides instructions for accessing WAWF, training, and methods for submitting payment requests and receiving reports.
• Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (FAR 52.204-24): Requires offerors to represent whether they provide or use covered telecommunications equipment or services and to provide disclosures if applicable.
• Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (FAR 52.204-25): Details prohibitions related to telecommunications and video surveillance equipment and services from specific entities and countries.
• Covered Telecommunications Equipment or Services-Representation (FAR 52.204-26): Requires offerors to represent their use and provision of covered telecommunications equipment or services.

This document is crucial for potential bidders as it outlines critical administrative, contractual, and procedural requirements. It provides essential contact information, clarifies contract type, specifies inspection locations, details payment terms, and mandates specific clauses related to item identification and telecommunications equipment. Bidders must carefully review these instructions to ensure their proposals and subsequent contract performance comply with all stated requirements.

Salient Characteristics

This document outlines the "Salient Characteristics" for a "Metal Cubic Environmental and Vacuum Chamber." The government has evaluated the commercial marketplace and determined that products meeting these characteristics are available.

• Chamber Type: Cubic metal environmental and vacuum chamber.

• Dimensions: Minimum 28x28x28 inches; Maximum 30x30x30 inches.

• Material: Type 304 stainless steel for chamber body and door.

• Thickness: Minimum wall and door thickness of 3/8 inch.

• Door: Front-opening, swing-hinged with an elastomer O-ring seal.

• Pressure Rating: Minimum positive pressure rating of seven (7) pounds per square inch gauge.

• Support: Integrated support feet, minimum height greater than 6 inches, suitable for tabletop mounting.

• Ports: Symmetrically located ports with blank-off covers, including:

  • Left Side: One (1) ConFlat flange, 13-1/4 inch nominal size.
  • Right Side: One (1) ConFlat flange, 13-1/4 inch nominal size.
  • Top: One (1) ConFlat flange, 6 inch nominal size; Two (2) Klein flanges, 16 mm; Two (2) Klein flanges, 25 mm.
  • Rear: One (1) Klein flange, 40 mm; Two (2) Klein flanges, 16 mm; Two (2) Klein flanges, 25 mm.
  • Bottom: Four (4) Klein flanges, 25 mm.

• Performance Requirements:

  • Helium leak tested to a rate of 1 x 10^-8 atmosphere cubic centimeters per second or better.
  • Vacuum rating capable of achieving pressures down to 1 x 10^-6 torr (with appropriate vacuum pump).
  • Minimum positive pressure rating of seven (7) pounds per square inch gauge.

• Delivery: FOB Destination.

• Delivery Location: US Army DEVCOM Army Research Laboratory, Shipping and Receiving, ATTN: [REDACTED], 6375 Johnson Road, Bldg 321, Aberdeen Proving Ground, MD 21005, USA.

• Delivery Timeline: No later than (NLT) 16 weeks after contract award (ACA).

Not applicable to this document.

Not applicable to this document.

• This document serves as a "Commercial Availability Certification."
• The template was last updated on 07/28/2016.
• The Contracting Officer is Zachary Dowling, dated 2/10/2026.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) under FAR Part 13 Simplified Acquisition Procedures (SAP). The government is procuring one (1) Metal Cubic Environmental and Vacuum Chamber. This procurement is a Small Business Set-Aside that may convert to full and open competition if no acceptable offers are received from responsible small businesses. The acquisition is for commercial items prepared in accordance with FAR Subpart 12.6.

• One (1) Metal Cubic Environmental and Vacuum Chamber.

• The chamber must meet "salient characteristics" detailed in an attached document.

• Delivery is required no later than 16 weeks after contract award (ACA).

• Delivery and acceptance will be at 6375 Johnson Road, Bldg 321, Aberdeen Proving Ground (APG), Maryland 21005.

• FOB point is Destination.

• Contract Type: Contemplated as Commercial, Firm Fixed Price (FFP).

• Contract Financing: Not provided per FAR 32.003.

• Response Date: Five (5) days after posting date, via email to the Primary Point of Contact listed in SAM.gov.

• Evaluation Procedures: Comparative evaluation of all offers received.

• Evaluation Factors (in no order of relative importance):

  • Price
  • Technical Capabilities/Specification
  • Past Performance

• Award will be made to the offer most advantageous to the Government, meeting minimum technical requirements.

• Offerors must provide their business size in relation to NAICS code 334516 and identify socioeconomic categories.

• Offerors must include a completed copy of FAR 52.212-3 (Offeror Representations).

• 100% Small Business Set Aside.

• If no acceptable offers are received from responsible small business concerns, it may convert to full and open competition.

• Small business size standard is 1,000 employees.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2026-01 (13 March 2026).

• Numerous FAR and DFARS clauses are cited and apply to this acquisition, including those related to telecommunications, representations, and contract terms.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a "Metal Cubic Environmental and Vacuum Chamber." It serves as a technical specification to ensure that commercially available products meet the government's requirements. The Technical Point of Contact (TPOC) or Contracting Officer's Representative (COR) has certified that these characteristics are available in the commercial marketplace.

• Chamber Type: Cubic metal environmental and vacuum chamber.
• Dimensions: Internal dimensions ranging from a minimum of 28x28x28 inches to a maximum of 30x30x30 inches.
• Material: Chamber body and door constructed of Type 304 stainless steel with a minimum wall and door thickness of 3/8 inch.
• Door: Front-opening, swing-hinged door with an elastomer O-ring gasket seal or equivalent. Features additional door clamp closures rated for a minimum positive pressure of seven (7) psi gauge.
• Mounting: Integrated support feet, minimum height greater than 6 inches, suitable for tabletop mounting.
• Ports: Symmetrically located ports with blank-off covers, including:
  • Left/Right Sides: One (1) ConFlat flange, 13-1/4 inch nominal size each.
  • Top: One (1) ConFlat flange, 6 inch nominal size; Two (2) Klein flange, 16 mm size; Two (2) Klein flange, 25 mm size.
  • Rear: One (1) Klein flange, 40 mm size; Two (2) Klein flange, 16 mm size; Two (2) Klein flange, 25 mm size.
  • Bottom: Four (4) Klein flange, 25 mm size.
• Performance Requirements:
  • Helium leak tested to a rate of 1 x 10^-8 atmosphere cubic centimeters per second or better.
  • Vacuum rating capable of achieving pressures down to 1 x 10^-6 torr with an appropriate vacuum pump.
  • Positive pressure rating of a minimum of seven (7) psi gauge.
• Delivery: FOB Destination to US Army DEVCOM Army Research Laboratory, Aberdeen Proving Ground, MD, no later than 16 weeks after contract award (ACA).

This document details the specific technical requirements and performance standards for the environmental and vacuum chamber being procured. Bidders must ensure their proposed product or service meets all listed salient characteristics and performance requirements to be considered compliant. The delivery location and timeline are also critical for proposal planning.

Sources Sought Notice

This notice is a market research tool to identify potential sources capable of providing "One (1) Boom Box." It is not a request for proposal, and no contract will be awarded from this notice. The government is seeking to understand industry interest and capabilities, particularly among small businesses (Small Business, Section 8(a), HUB-Zone, SDVOSB, WOSB, EDWOSB), to ensure adequate competition for a potential future solicitation.

• The primary requirement is for "One (1) Boom Box." Specific requirements are detailed in an attached "Salient Characteristics" document (not provided in this text).

• Respondents must indicate the extent to which they can meet the specifications.

• The potential place of performance is DEVCOM ARL, Aberdeen Proving Ground, MD.

• The estimated delivery timeframe is no later than four (4) months after receipt of Order (ARO).

• Interested parties must notify the contracting office in writing, by mail, fax, or email.

• Responses are due five (5) business days after the posting date (closing date: February 18, 2026, by 11:59 AM EST).

• Submissions should include:

  • Extent to which specifications can be met.
  • Business type (commercial, academia) and size classification (large/small based on 1000 employee standard for NAICS 334516).
  • Small business status (HUBZone, 8(a), SDVOSB, WOSB, EDWOSB, etc.).
  • Description of past experience/performance on completed projects.

• Responses will not be evaluated, and respondents will not be notified of the results.

• All business sizes are encouraged to respond.

• Specific interest is in identifying small businesses within the following categories: Small Business, Section 8(a), HUB-Zone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), and Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• NAICS Code: 334516

• NAICS Size Standard: 1000 Employees

• Classification Code: 6640

• Proposed Solicitation Number: W911QX26QA030

• Contact: Crystal Demby, crystal.l.demby.civ@army.mil

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