R--Boston National Historical Park- EVENT MANAGEMENT

Amendment / Modification

This amendment (0002) modifies the solicitation.

• Solicitation Number: 140P432600005

• Solicitation Date: 01/16/2026

• Period of Performance: 02/06/2026 to 04/06/2026

• New Quote Due Date: Wednesday, January 28, 2026, at 12:00 PM ET.

• New Questions Due Date: Monday, January 26, 2026.

• The original solicitation is extended.

• Offers must acknowledge receipt of this amendment.

• The core requirement is for Firm Fixed Price event management/set up services with 12 option lines for additional services, specifically for the Evacuation Day 250th Event at the Dorchester Heights Monument/grounds.

Amendment / Modification

This amendment (0001) to solicitation 140P432600005, dated 01/16/2026, modifies the solicitation.

• The solicitation is amended as set forth in Item 14.

• The hour and date specified for receipt of offers is extended.

• The purpose of this amendment is to schedule a site visit.

• A site visit is scheduled for Friday, January 23, 2026, from 2:30 PM to 4:30 PM at 95R G Street, Boston, MA 02127.

• The Period of Performance is now 02/06/2026 to 04/06/2026.

• Bidders must acknowledge receipt of this amendment.

Statement of Work (SOW) / Performance Work Statement (PWS)

To support a one-day event on March 17, 2026, commemorating the 250th anniversary of Evacuation Day at Dorchester Heights. This includes setup, breakdown, and post-event production editing and government review.

• Event planning and coordination for a large-crowd outdoor ceremony at Dorchester Heights, Boston National Historical Park.

• Services include site plan preparation, setup and breakdown oversight, cue sheet and script input, audio-visual support, stage manager coordination, and video production.

• Specific deliverables include site plan, event coordination, setup/breakdown oversight, cue sheet/script input, audio-visual support, stage management, and video production.

• The event will take place outdoors in rain or shine.

• The awardee must provide design services based on needs outlined in the SOW.

• A pre-event site visit with the COR is required within 72 hours of award.

• All work must be performed in accordance with applicable federal, state, and local laws, ordinances, rules, regulations, and standards.

• The contractor must be fully insured for damages during the contract period.

• Damage repair and turf restoration are required at the awardee's expense.

• Event Date: March 17, 2026

• Setup: March 16, 2026

• Breakdown and post-event production editing/review: 17 days post-event.

• Period of Performance: Date of award through April 6, 2026.

• Location: Dorchester Heights Monument, 95R G Street, Boston, MA 02127.

• Firm Fixed Price (FFP) for event management services, with separate optional line items for additional services.

• Contractor must provide all labor, transportation, materials, and supervision.

• Contractor's central office must be available by phone weekdays, 8:00 AM to 4:30 PM.

• No ground stakes are permitted; weighted blocking must be used for tent installation.

• Contractor must protect the irrigation system and surrounding property.

• Water and power are not currently available on-site.

• Dumpsters for waste and recycling are available at the Charlestown Navy Yard.

• Security: Overnight security is an optional line item; daytime security and crowd control will be managed by NPS.

• Identification must be displayed by contract employees upon request.

• Contractor staff parking is restricted to designated areas.

• No on-site work outside of regular hours (7:00 AM - 5:00 PM, Mon-Fri), except on the event day.

• Vehicle access restrictions on event day (10:00 AM - 4:00 PM).

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage and Hour Division determination of minimum wage rates and fringe benefits for various occupations under the Service Contract Act. It is applicable to contracts performed in specific counties within Massachusetts.

• Lists occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Outlines required fringe benefits, including Health & Welfare rates and paid holidays.
• Details provisions for paid sick leave (EO 13706) and minimum wage adjustments (EO 13658).
• Includes information on vacation time based on years of service.
• Specifies procedures for requesting authorization of additional classifications and wage rates (SF-1444).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in the specified locations. It directly impacts the pricing of proposals and ensures compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Quotation (RFQ) Number 140P4326Q0001. The government is procuring Event Planning Services for Boston National Historical Park (BOST). This announcement constitutes the only solicitation; a written solicitation will not be issued.

A detailed description of requirements is provided in the attached Statement of Work (SOW).

• Contract Type: Firm-Fixed-Price Purchase Order

• Period of Performance: Anticipated to be February 6, 2026 – April 6, 2026.

• Submission: Written quotes are requested.

• Evaluation: Offers will be evaluated based on the lowest-priced, responsible Offeror whose offer conforms to the solicitation requirements for technical acceptability. The evaluation factors are:

  1. Technical Capability: Offerors must submit a technical approach/descriptive work plan demonstrating their ability to meet SOW requirements. This narrative must include the names of any proposed sub-contractors.
  2. Past Performance: Offerors must provide a minimum of three (3) recent and relevant projects completed within the past five (5) years, demonstrating technical capability. Specific information required for each project includes customer point of contact, customer name and address, customer telephone number and email, a brief project description demonstrating similarity in scope and complexity, and dates of performance.
  3. Price: Quotes must include a price for each CLIN listed. For Time & Materials items, hourly rates are required, specifying if they apply to the offeror, subcontractors, or affiliates.

• Key Deadlines:

  • Quotes Due: January 30, 2026, by 12:00 PM ET.
  • Questions Due: January 23, 2026, by 10:00 AM ET.

• This solicitation is a Total Small Business Set-Aside.

• NAICS Code: 561920, Convention and Trade Show Organizers.

• Small Business Size Standard: $20M.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06, October 1, 2025.

• Offerors must submit a completed copy of FAR 52.212-3, Offeror Representations and Certifications Commercial Items (MAY 2024, Deviation FEB 2025).

• FAR 52.212-4 and FAR 52.212-5 apply.

• Electronic invoicing and payment will be processed through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).