BOUSE UPGRADE LARGE POWER TRANSFORMER

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for a Large Power Transformer (LPT) to be used in an upgrade project at the WAPA DSW Bouse substation. The acquisition is being conducted under the Western Area Power Administration's (WAPA) Large Power Transformer (LPT) Blanket Purchase Agreement (BPA).

The solicitation requires the contractor to furnish one (1) LPT, including:

• POWER TRANSFORMER, 3-PHASE, 230/161-13.2 KV, 300 MVA (IAW attached Specifications)

• Mineral oil for the transformer

• One lot of tools, appliances, and spare parts

• Delivery, transportation, and off-loading

• Assembly

• The government intends to award one firm-fixed-price purchase order.

• Delivery shall be FOB Destination to the WAPA DSW Bouse substation.

• Vendors are asked to provide the best possible delivery time and confirm work completion during the listed substation outage window.

• Quotes must be complete, self-sufficient, and respond directly to the requirements.

• Evaluation will be based on a technically acceptable quote and the lowest evaluated price (LPTA).

• The government reserves the right to make no award.

• Key deadlines:

  • Questions due: Tuesday, April 14, 2026
  • Quotes due: April 30, 2026, 1500 ET (exact date/time to be specified in SAM.gov/FedConnect)

• This requirement is solicited with no set-aside against the WAPA LPT BPA.

• NAICS code: 335311 (Power, Distribution and Specialty Transformer Manufacturing) with a small business size standard of 800 employees.

• Vendors must be registered in the System for Award Management (SAM).

• Vendors must have completed a rapid assessment/prescreen through the DOE SCRM process and a WAPA/SCADA Cyber Security Deep-Dive Assessment.

• Attachments include: Price Schedule, Bouse Transformer Specifications, and Subcontract Plan Template.

• Offerors must include a completed Price Schedule, proposed transformer specifications, and information for the Warranted Characteristics clause.

Form / Attachment / Pricing Sheet

This document is Attachment C, a Subcontracting Plan, required for the solicitation. It outlines the offeror's strategy and goals for subcontracting with various categories of small businesses.

• Type of Plan: Options include Individual, Master, or Commercial Products/Services.
• Goals: Specifies minimum percentage goals for Small Business (SB) (49.0%), Small Disadvantaged Business (SDB) (5.0%), Small Women-Owned Business (WOSB) (5.0%), HUBZone Small Business (HUB) (3.0%), Veteran-Owned Small Business (VOSB) (5.0%), and Service-Disabled Veteran-Owned Small Business (SDVO) (5.0%). The offeror intends to match or exceed these minimums.
• Principal Products/Services: A section to list products/services to be subcontracted and their distribution among the specified small business categories.
• Methods for Developing Goals: Details the methods used to establish subcontracting goals and identify potential sources.
• Indirect Costs: Addresses the inclusion of indirect and overhead costs in subcontracting goals.
• Administration: Identifies the individual responsible for administering the subcontracting plan and their specific duties.
• Outreach Efforts: Outlines planned outreach activities to ensure equitable opportunities for small businesses.
• Reporting Requirements: Specifies the contractor's agreement to cooperate, submit periodic reports (ISR/SSR) via eSRS, and maintain records.
• Approval: Includes sections for submission by the firm and review/approval by the Contracting Officer.

This document is crucial for bidders to understand the government's emphasis on small business participation. It details the specific small business categories and percentage goals the prime contractor is expected to meet. Bidders, particularly those falling into these categories, should review this plan to understand potential subcontracting opportunities and the prime contractor's commitment to small business utilization.

Form / Attachment / Pricing Sheet

This document, "WAPA TRANSFORMER SPECIFICATIONS," serves as Attachment A, Part 1, Part 2, and Part 3 to a solicitation, detailing comprehensive specifications for power transformers. It outlines the technical requirements, operational conditions, and other contractual stipulations for the procurement of these transformers.

• Attachment A, Part 1: WAPA General Transformer Specifications: Covers general requirements, fall protection, tap changers, surge arresters, bushings, terminal connectors, current transformers, windings, core, oil preservation equipment, tank, base, cooling equipment, standard accessories, control cabinets, terminal boxes, and control wiring.
• Attachment A, Part 2: Operation Conditions and Transformer Ratings: Details operating conditions (temperature, elevation, emergency rating, wind load, seismic qualification), bushing locations, temperature rise requirements, voltage ratings, current ratings, BIL ratings, design impedance, tap changers, surge arresters, current transformers, and simultaneous loading conditions.
• Attachment A, Part 3: Other Requirements: Addresses place of delivery and condition, tools, appliances, and spare parts, post-award factory meeting, impact recorder and SFRA reports, assembling transformer procedures, packing list, repair and restoration, and quality assurance.

This document is critical for potential bidders as it defines the exact technical specifications, performance criteria, testing requirements, and delivery conditions for the transformers. Vendors must thoroughly review these specifications to determine their ability to meet all requirements, accurately price their proposals, and understand the scope of work involved in supplying the transformers.

Form / Attachment / Pricing Sheet

This document is a Price Schedule for the Bouse Substation Transformer RFQ (89503126QWA000390). It requires bidders to provide pricing for specific items related to a transformer.

• CLIN 00001: Power Transformer, 3-phase, 230/161/13 kV, 300 MVA
• CLIN 00002: Mineral oil for the transformer
• CLIN 00003: One lot of tools, appliances, and spare parts for the transformer
• CLIN 00004: Delivery, transportation, and off-loading
• CLIN 00005: Assembly
• Bidders must provide Unit Price and Amount for each CLIN.
• A total amount is to be calculated.
• Delivery Time (weeks ARO) is to be specified.
• Vendor name and signature are required.

This document is critical for bidders to understand the cost components of the opportunity and to submit their pricing proposal. It outlines the specific items and services for which pricing is requested and provides the format for submitting this information.