Bowling Alley Pinsetter

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the opportunity, clarifying system details and integration requirements.

• Conqueror POS System Version: The current version in use is BES X Ultimate.
• Scoring System Version: The existing scoring system version is Qubica.
• Custom Configurations/Integrations: The system includes Lanetalk, which allows bowlers to automatically track scores and statistics worldwide.
• Recent Upgrades/Patches: Information on recent upgrades or patches is not known.
• Documentation/Architecture Diagrams: No system documentation or architecture diagrams are available.
• Compatibility Considerations: The system must be fully compatible with Conqueror X and BES X. If quoting a string setter brand other than QubicaAMF, it must fully integrate to perform all functions, including control of lane machines from the front counter, updated diagnostic reports, remote troubleshooting, and interchangeability between league and casual play. Past integration issues have occurred with brands other than QubicaAMF.

Vendors must ensure their proposed solutions are compatible with Conqueror X and BES X, and that any non-QubicaAMF string setters can achieve full integration. This clarification is critical for understanding the technical requirements and potential integration challenges.

Amendment / Modification

This amendment (0001) to RFQ FA466126Q0040 provides updated information and clarifies submission requirements.

• Questions Deadline: Extended to 30 Apr 2026, 10:00 a.m. (CST).

• Offer Submission Deadline: Extended to 12 May 2026, 10:00 a.m. (CST).

• Submission Method: Email is the required method for offer submission. Confirmation emails will be sent upon receipt.

• Required Offer Components: Offerors must submit a complete (signed) Page 2 of the RFQ and the complete pricing schedule.

• Acknowledgement of Amendments: All amendments must be acknowledged.

• The deadline for submitting questions has been extended.

• The final deadline for receiving offers has been extended.

• Offerors must ensure they submit the required documents and acknowledge all amendments.

Statement of Work (SOW)

This Statement of Work outlines the requirements for the removal of old pinsetter machines and the installation of new string pinsetters at the Dyess Lanes Bowling Center, Building 7115, a 16-lane facility at Dyess AFB, Texas.

• Demolish, remove, and dispose of existing mechanical pinsetter machines, systems, free fall kickbacks, and associated parts.

• Unload and install new string pinsetters, freefall/string kickbacks, and associated components.

• Interface new equipment with the existing Qubica scoring and management system.

• Install wizard monitoring app.

• Adjust new assemblies for optimal operation and confirm integration with the existing system.

• Provide 12 hours of training on the new machines for facility staff.

• Provide one copy of the manufacturer's operation and maintenance manuals.

• The contractor shall provide a three-year commercial warranty covering product, material, and workmanship from the date of acceptance.

• User operational training must be provided within 24 hours of installation completion.

• Work is to be performed at Dyess Lanes Bowling Center, Building 7115, Dyess AFB, Texas.

• The contractor shall coordinate the performance schedule with the Government Representative (GR) and submit a schedule no later than fifteen (15) calendar days prior to commencement.

• Scheduled work hours are weekdays, Monday through Friday, 0800 - 1630, excluding US Federal holidays or when the facility is closed.

• Disposal of all debris and unserviceable materials must comply with federal, state, and local regulations.

• Contractor is responsible for removal and disposal of unwanted materials.

• Any damages to Government property must be restored, replaced, or repaired at no additional cost to the Government.

• Contractor personnel require specific installation access authorization (Dyess AFB Form 173).

• Contractor vehicles must be marked with the company name and meet licensing and insurance requirements.

• Compliance with OSHA, hazardous material (HAZMAT), and hazardous communication (HAZCOM) training requirements is mandatory.

• Advance approval is required for welding, cutting, or brazing operations.

• A contract manager must be designated and available during specified hours.

Other / Unclassified

The attached document is a protected PDF file. The reader being used does not support opening files protected by Microsoft Office. A compatible PDF reader is required to view the content.

This document does not contain specific information about the opportunity's requirements, deliverables, or submission details. Bidders will need to obtain a compatible PDF reader to access the actual Statement of Work (SOW) or other relevant documents associated with this opportunity.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for commercial items, prepared in accordance with FAR Subpart 8.405-2. The government intends to place a Firm-Fixed Price (FFP) order for bowling pinsetter services, including removal of the current pinsetter, installation of a new one, and training. This announcement is the only solicitation; no written solicitation will be issued.

• Item 0001: Bowling Pinsetter

• Item 0002: Removal of Current Pinsetter

• Item 0003: Installation of New Pinsetter

• Item 0004: Training for New Bowling Pinsetter

• Offerors must submit sufficient descriptive data to validate proposed items meet salient characteristics.

• Warranty: Years (to be specified by offeror)

• Contract Type: Firm-Fixed Price (FFP)

• Delivery: Within 60 days After Contract Date (ADC). This performance period is mandatory and negotiable.

• Payment Terms: NET 30, unless otherwise specified by offeror.

• Delivery Terms: FOB Destination.

• Submission Method: E-mail only to cheryl.lynn.1@us.af.mil and taylor.norris@us.af.mil.

• Required Documents: Signed Page 2 of RFQ, completed pricing schedule.

• Questions Deadline: 30 Apr 2026, 10:00 a.m. (CST) to cheryl.lynn.1@us.af.mil.

• Offers Deadline: 8 May 2026, 10:00 a.m. (CST).

• Evaluation Factors: Best value to the Government, based on price, technical, and delivery.

• NAICS Code: 339920

• Small Business Size Standard: 750 employees

• Type of Set-Aside: None (*Mandatory Source)

• Funds are not presently available; no award will be made until funds are available.

• The Government reserves the right to cancel this solicitation.

• Offerors will not be reimbursed for any costs incurred in the preparation of a response.

• Referenced Attachments: Salient Characteristics, Statement of Work.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a USBC-Certified String Pinsetter System. It details the technical requirements and criteria that a proposed system must meet or exceed to be considered technically acceptable by the Government.

• General Requirement: The system must be fully compatible with the existing "Conqueror X" bowling center management system for centralized control and operational efficiency.
• Salient Characteristics:
  • Native System Integration: Direct integration with the Conqueror POS system, without third-party middleware, supporting real-time communication between POS, scoring, and pinsetter systems.
  • Centralized Lane Control: Management system control over lane assignment, status, and session initiation/termination, eliminating manual inputs.
  • Automated Gameplay Configuration: Support for system-controlled gameplay modes (competitive and recreational) initiated through the management system, without manual adjustments or lane shutdowns.
  • Bi-Directional Data Communication: Two-way communication for transmitting lane status, gameplay mode, and session data, and receiving system feedback in real-time.
  • Compatibility with Existing Infrastructure: Compatibility with existing scoring systems and lane configurations, minimizing structural modifications and additional hardware.
  • Automation & Labor Reduction: Reduction or elimination of manual lane configuration, pinsetter settings adjustment, and separate operator interfaces.
  • Reliability of Integration: Stable operation without frequent communication loss or system desynchronization.
• Acceptability Criteria: Systems must demonstrate full integration, automated control, reliable real-time communication, and seamless support for competitive and recreational operations.

This document is critical for bidders proposing a string pinsetter system. It defines the minimum technical specifications and functional requirements that must be met for a proposal to be considered technically acceptable. Bidders must ensure their proposed solution directly addresses each of these salient characteristics and acceptability criteria.