BPA Setup - Waste Removal and disposal from Vault toilets & Septic tanks at various sites for the Region 6 National Forest

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) to establish a Blanket Purchase Agreement (BPA) for Pumping Services for Vault/Pit Toilet and Septic Systems. The U.S. Department of Agriculture (USDA) and U.S. Forest Service (USFS) require these services at various National Forests in Oregon and Washington. The intent is to streamline the acquisition process by providing direct access to qualified vendors.

• Pumping services for vault/pit toilets and septic systems.

• Services are required on a "call when needed" basis, with 90% of waste contents removed per standard commercial practices.

• Contractor is responsible for all personnel, equipment, tools, materials, vehicles, supervision, and other incidentals.

• Contractor is responsible for making disposal arrangements, including disposal of all sewage and debris, and payment of all fees. All waste must be disposed of at a commercial treatment facility off National Forest Lands.

• Services are normally required between April 1 and October 30 annually, but may occur year-round, including winter pumping at some locations.

• The number of sites and frequency of service may increase or decrease.

• Blanket Purchase Agreement (BPA) to be awarded.

• Period of Performance: April 1, 2022, through March 31, 2032.

• Individual purchase limitation: Not to exceed $500,000.

• BPA Calls may be placed through March 31, 2032.

• Questions due by: February 18, 2022, 12:00 PM PST.

• Offers due by: March 11, 2022, 12:00 PM PST.

• Submit offers via email to arlene.steffey@usda.gov.

• Offerors must have an active entity registration in the System for Award Management (SAM).

• Evaluation factors: Relevant Experience and Past Performance, Quality Control Plan, and Price.

• NAICS Code: 562991, Size Standard: $8.00.

• Acquisition is 100.00% set aside for Small Business.

• The "Schedule of Items" attachment details numerous specific locations across various National Forests and Ranger Districts, including vault size, estimated annual frequency, and mileage from a central point.

• Offerors may respond to the RFQ for only a subset of the National Forests and Ranger Districts.

• Wage determinations are attached and incorporated by reference.

Amendment / Modification

This document contains Amendment 0002 to the solicitation/modification of contract 1240BD22Q0028.

Key changes include:

• BPA Setup: Clarification regarding the setup for waste removal from vault toilets and septic tanks, including the Schedule of Items, FAR 52.204-24 Representation, and SF 30.

• Quote Submission: The due date for quotes and supporting documents has been extended to allow responses at any time, aligning with the open continuous aspect of the BPA.

• Questions & Answers Dates: The due dates for questions and responses have been extended to March 31, 2032, at 12:00 PM PST.

• Point of Contact (POC) Change: The POC for questions and responses has changed from Arlene Steffey to Darnell Williams. Email addresses and phone numbers have been updated accordingly.

• New Attachments: Four new attachments have been added:

  • Attachment #1: Additional New Site Locations
  • Attachment #2: Recent FAR Deviations
  • Attachment #3: FAR Overhaul Update
  • Attachment #4: Wage Rate Update

• Page 1: Verbiage updated.

• Page 83: Dates for questions and responses, and submission email address updated.

• Page 86: Point of Contact information updated.

• New attachments added.

• The deadline for quote submission is now flexible, accepting responses at any time at the Government's discretion.

• Deadlines for questions and responses have been extended.

• The submission contact for questions and responses has changed.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides prevailing wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas within Oregon and Washington.

• Wage Determination Numbers: Each determination is assigned a unique number (e.g., 2015-5563, 2015-5545).
• Geographic Area: Specifies the counties or areas covered by the wage determination.
• Occupational Listing: A comprehensive list of job titles, their corresponding "OCCUPATION CODE," and the "RATE" (minimum wage) for each.
• Fringe Benefits: Indicates that fringe benefits are required and "Follow the Occupational Listing," implying they are detailed elsewhere or in conjunction with the rates.
• Executive Orders: Notes applicability of Executive Orders related to paid sick leave (EO 13706) and minimum wage (EO 13658), outlining contractor requirements and worker protections.
• Vacation and Holidays: Details standard provisions for paid vacation and holidays.
• Footnotes: Includes specific notes for certain occupations, such as "COMPUTER EMPLOYEES" and "AIR TRAFFIC CONTROLLERS AND WEATHER OBSERVERS," which may have special conditions or exclusions.
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates.

This document is crucial for bidders as it establishes the minimum wage rates and fringe benefits that must be paid to service employees working on a contract covered by the Service Contract Act within the specified geographic areas. Bidders must ensure their proposed labor costs align with these requirements to be compliant and competitive. Understanding these wage determinations is essential for accurate cost estimation and proposal development.

Amendment / Modification

This document announces an update to the FAR Companion as part of the Revolutionary FAR Overhaul (RFO) Initiative. The update, posted on October 30, 2025, includes:

• Initial Release of FAR Companion (FC) Version 2.0: This version includes parts 2, 3, 7, 13, 14, 15, 16, 17, 19, 20, 21, 22, 23, 24, 25, 27, 30, 32, 37, 41, 42, 44, 45, 47, 48, 52, and 53.
• Updates to Previously Released Content:
  • FC 8.104 updated regarding "required use" contracts and Category Management resources.
  • FC 8.401 updated concerning evaluation factors.
  • References to debriefings removed from FC 8.401(b) and FC 12.301.
  • New annotation under FC 8.401(b) for sole source justification for FSS orders.
  • New annotation under FC 12.001 for contracting methods for commercial construction.
  • FC 11.204 updated to clarify brand name or equal versus brand name justifications under FAR 6.104.
  • Thresholds updated due to the October 1, 2025 inflation adjustment rule.
  • Various citation corrections.
  • The term "Reserved" changed to "No additional guidance" where applicable.

Specific FAR Companion parts and sections are detailed above, including FC 8.104, FC 8.401, FC 12.301, FC 11.204, and FAR 6.104.

This document is an informational update to the FAR Companion and does not appear to directly modify proposal submission deadlines or evaluation factors for any specific solicitation. Bidders should consult the full FAR Companion for updated guidance.

Amendment / Modification

This amendment incorporates two FAR class deviations to ensure compliance with recent Executive Orders (14148, 14173, 14168, and 14208).

• FAR Provisions/Clauses Removed:
  • 52.222-21 Prohibition of Segregated Facilities
  • 52.222-26 Equal Opportunity
• FAR Clauses with Deviations (aligned with Executive Orders):
  • 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025)
  • 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)
• AGAR Clauses/Provisions Removed (due to AGAR Rule 2024-22463):
  • AGAR 452.236-77 Emergency Response (NOV 1996)
• AGAR Clause Included:
  • AGAR 452.236-70 Emergency Response, Fire Suppression and Liability (NOV 2024)

This amendment modifies FAR and AGAR clauses and provisions. Specific sections of the original solicitation or contract are not explicitly identified as changed, but the listed clauses and provisions are updated.

All call orders will incorporate these changes by reference at award. The period of performance is noted as 04/01/2022 to 03/31/2032. Bidders should ensure their proposals reflect these updated clauses and provisions.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or a detailed breakdown of services for campground facilities managed by the Clackamas River Ranger District. It outlines specific items, their locations, and estimated annual service requirements, with columns for bidding on unit prices for various fiscal years.

• Line Item: Unique identifiers for each service/location (e.g., CRRD-16, CRRD-17).
• Description of Site: Specific campground or facility name (e.g., Carter Bridge Campground, Lockaby Campground).
• # of Vaults/Toilets: Quantity of facilities at each site.
• Approx Vault Size: Size of the vaults.
• Estimated Annual Frequency: Estimated frequency of service per year.
• Miles from: Distance from a reference point (Sandy).
• Bid Columns: Separate columns for bidding on unit prices for each fiscal year from 4/1/2026 through 3/31/2032. This includes "Unit" prices and "Gal" (likely for waste removal or water services).

This document is crucial for potential bidders as it provides the specific details and quantities of services required for each campground. Bidders must use this sheet to understand the scope of work and to enter their proposed unit pricing for each fiscal year, directly impacting their proposal submission and the overall contract value.